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For Companies At a Glance
- Tasks: Manage executive schedules, organise meetings, and handle correspondence for smooth operations.
- Company: Join Dyson, a family-owned pioneer focused on solving real problems with innovative solutions.
- Benefits: Enjoy a comprehensive benefits package, including financial, lifestyle, and health perks.
- Why this job: Be part of a dynamic team that values creativity, collaboration, and personal growth.
- Qualifications: Proficient in Microsoft Office; previous PA or admin experience preferred.
- Other info: This is a 12-month fixed-term contract based onsite at our Malmesbury campus.
The predicted salary is between 28800 - 43200 £ per year.
About Us
At Dyson we are encouraged to think differently, challenge convention and be unafraid to make mistakes. We are proud to be authentic, different and pioneers. We are driven by a desire to solve real problems and improve everyday lives with intuitive solutions that do more, but use less. Family owned, we are not restricted by conventional thinking; we explore, discover and learn for ourselves. Never satisfied, we believe everything can always be made better.
About The Role
As a personal assistant you will be responsible for managing the executive\’s schedule, organizing meetings, and handling correspondence to ensure smooth daily operations. You will coordinate travel arrangements, prepare important documents, and act as a liaison between the executive and other stakeholders. Additionally, you will assist with personal tasks, maintain confidentiality, and solve problems to support the executive\’s efficiency and productivity.
This role would be based 5 days onsite at our Malmesbury campus and is a 12 Months FTC.
Diary Management and Organisation
- Proactively organises and manages complex Outlook diary
- Schedule interviews and act as sounding board for Executive
- Understand director’s priorities and make appropriate decisions on accepting, prioritising and delegating meeting requests. Monitor acceptances and declines
- Plan ahead in order to anticipate busy periods and changing priorities and be able to react to the changing nature of meetings on a day to day basis
- Ability to work ad-hoc hours in order to provide support when the Director is travelling in different time zones.
Correspondence
- Manage a high-volume email inbox by prioritising, responding, and taking appropriate action
- Manage and respond to straightforward correspondence and produce draft replies for more complex issues
- Provide comprehensive pre-meeting briefings, research and documentation, enabling the Director to make well-informed decisions during critical meetings.
Team Co-ordination
- Manage community access for secure SharePoint, MS Teams and Teamcenter pages
- Support with Directors immediate team travel logistics
- Support with team and executive events such as off-sites, project celebrations, and significant anniversaries
- Assemble monthly Board report
Meetings and Logistics
- Co-ordinate all internal and external meetings for director – including booking internal and external venues, facilities, hotels, refreshments etc. liaising with external parties as appropriate
- Manage the agenda for director’s leadership meeting, follow up action points from direct report meetings and director’s 1:1’s
- Manage and coordinate regular and complex travel itineraries for director and leadership team including planning, accommodation, visa requirements and travel expenses
Information and Reporting
- Management information reporting and analysis and creation of reports for the business function where needed
- Prepare materials and information for projects and meetings where required by director
- Coordinate inputs from leadership team as required for reports and projects
- Track any escalations that require attention or resolution from the Director
Professional Standards
- Write communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholders
- Handle highly sensitive information and maintain the highest level of confidentiality and discretion in all interactions and tasks.
About You
The role requires a highly self-motivated and proactive person. This is an excellent opportunity for someone with initiative and the desire to contribute to the effective running of the business.
- Proficient in Microsoft Outlook, PowerPoint, Word, Excel, OneNote, and MS Teams
- Experience as a PA or Administrator able to work in a dynamic and fast-moving organisation
- Exceptional organisational and planning skills with a ‘can-do’ attitude
- Ability to communicate at all levels of the business, flexing style as appropriate
- Professional, discreet and loyal
- Ability to work as part of a team and be approachable
- Able to adapt to the changing needs of the director and able to react quickly to urgent priorities
- Strong communication skills, both verbal and written
- Confidence in decision making and prioritisation of tasks
- Experience of managing a demanding diary and inbox
- Confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment
- Ability to demonstrate initiative and to suggest improvements to processes
- Sensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentiality
- Excellent attention to detail
- Adaptable/flexible – able to multitask
- Diligent/conscientious
Desirable
- Experience of working with global teams
- Experience working for senior leader
- Project management experience
- Analytical skills
Benefits
At Dyson, Reward goes beyond just salary and bonuses. Through a comprehensive package of Financial, Lifestyle, and Health Benefits, we provide support tailored to every stage of life and the moments that matter most.
Working policy
At Dyson, our vibrant campus culture is built on in-person collaboration, creativity, and shared learning. Working side by side not only fuels our innovation, but also creates a strong sense of belonging. To nurture this dynamic and inclusive environment, we do not offer a regular hybrid working arrangement.
Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity. #J-18808-Ljbffr
Personal Assistant - 12 Month FTC employer: Dyson
Contact Detail:
Dyson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - 12 Month FTC
✨Tip Number 1
Familiarise yourself with Dyson's culture and values. They pride themselves on innovation and challenging conventions, so during your interactions, showcase your ability to think outside the box and demonstrate how you can contribute to their mission.
✨Tip Number 2
Highlight your organisational skills in conversations or interviews. Be prepared to discuss specific examples of how you've managed complex schedules or handled high-pressure situations, as this role requires exceptional diary management and prioritisation.
✨Tip Number 3
Network with current or former Dyson employees if possible. They can provide insights into the company culture and expectations for the Personal Assistant role, which can help you tailor your approach when applying.
✨Tip Number 4
Demonstrate your proficiency with Microsoft Office tools, especially Outlook and Teams. Consider preparing a brief demonstration of how you would manage a busy inbox or schedule meetings effectively, as practical skills are crucial for this position.
We think you need these skills to ace Personal Assistant - 12 Month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant. Focus on your organisational skills, diary management, and any experience with high-level correspondence. Use specific examples that demonstrate your ability to manage complex schedules and handle sensitive information.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at Dyson and how your proactive approach aligns with their values. Mention your familiarity with Microsoft Office tools and your ability to adapt to changing priorities, as these are crucial for the position.
Showcase Communication Skills: Since the role requires strong communication skills, ensure your application reflects this. Use clear and concise language, and if possible, provide examples of how you've effectively communicated with various stakeholders in previous roles.
Highlight Problem-Solving Abilities: Demonstrate your problem-solving skills by including examples of how you've successfully managed challenges in past positions. This could involve managing conflicting schedules or resolving issues that arose during travel planning.
How to prepare for a job interview at Dyson
✨Showcase Your Organisational Skills
As a personal assistant, your ability to manage complex schedules and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised diaries or managed multiple projects simultaneously.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you handled sensitive information with care and professionalism.
✨Familiarise Yourself with Dyson's Culture
Dyson values innovation and a proactive mindset. Research the company’s ethos and be ready to discuss how your personal values align with their mission to challenge convention and improve everyday lives.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to react quickly to changing priorities or resolve conflicts, and be ready to share those stories.