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For Companies At a Glance
- Tasks: Manage executive schedules, organise meetings, and handle correspondence for smooth operations.
- Company: Join Dyson, a family-owned tech pioneer that values creativity and innovation.
- Benefits: Enjoy a comprehensive benefits package tailored to your lifestyle and health needs.
- Why this job: Be part of a dynamic team, supporting leaders and making a real impact.
- Qualifications: Proficient in Microsoft Office with strong organisational and communication skills.
- Other info: Experience a vibrant campus culture focused on collaboration and inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
About us
At Dyson we are encouraged to think differently, challenge convention and be unafraid to make mistakes. We are proud to be authentic, different and pioneers. We are driven by a desire to solve real problems and improve everyday lives with intuitive solutions that do more, but use less. Family owned, we are not restricted by conventional thinking; we explore, discover and learn for ourselves. Never satisfied, we believe everything can always be made better.
About the role
We’re looking to connect with Personal Assistants interested in roles based at Dyson’s Malmesbury campus. As a personal assistant you will be responsible for managing the executive's schedule, organising meetings, and handling correspondence to ensure smooth daily operations. You will coordinate travel arrangements, prepare important documents, and act as a liaison between the executive and other stakeholders. Additionally, you will assist with personal tasks, maintain confidentiality, and solve problems to support the executive's efficiency and productivity.
- Diary Management and Organisation
- Proactively organise and manage complex Outlook diary
- Schedule interviews and act as a sounding board for Executive
- Understand director’s priorities and make appropriate decisions on accepting, prioritising and delegating meeting requests.
- Monitor acceptances and declines
- Plan ahead in order to anticipate busy periods and changing priorities and be able to react to the changing nature of meetings on a day to day basis
- Ability to work ad-hoc hours in order to provide support when the Director is travelling in different time zones
- Correspondence
- Manage a high-volume email inbox by prioritising, responding, and taking appropriate action
- Manage and respond to straightforward correspondence and produce draft replies for more complex issues
- Provide comprehensive pre-meeting briefings, research and documentation, enabling the Director to make well-informed decisions during critical meetings
- Team Co-ordination
- Manage community access for secure SharePoint, MS Teams and Teamcenter pages
- Support with Directors immediate team travel logistics
- Support with team and executive events such as off-sites, project celebrations, and significant anniversaries
- Assemble monthly Board report
- Meetings and Logistics
- Co-ordinate all internal and external meetings for director – including booking internal and external venues, facilities, hotels, refreshments etc. liaising with external parties as appropriate
- Manage the agenda for director’s leadership meeting, follow up action points from direct report meetings and director’s 1:1’s
- Manage and coordinate regular and complex travel itineraries for director and leadership team including planning, accommodation, visa requirements and travel expenses
- Information and Reporting
- Management information reporting and analysis and creation of reports for the business function where needed
- Prepare materials and information for projects and meetings where required by director
- Coordinate inputs from leadership team as required for reports and projects
- Track any escalations that require attention or resolution from the Director
- Professional Standards
- Write communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholders
- Handle highly sensitive information and maintain the highest level of confidentiality and discretion in all interactions and tasks
About you
- Proficient in Microsoft Outlook, PowerPoint, Word, Excel, OneNote, and MS Teams
- Experience as a PA or Administrator able to work in a dynamic and fast-moving organisation
- Exceptional organisational and planning skills with a ‘can-do’ attitude
- Ability to communicate at all levels of the business, flexing style as appropriate
- Professional, discreet and loyal
- Ability to work as part of a team and be approachable
- Able to adapt to the changing needs of the director and able to react quickly to urgent priorities
- Strong communication skills, both verbal and written
- Confidence in decision making and prioritisation of tasks
- Experience of managing a demanding diary and inbox
- Confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment
- Ability to demonstrate initiative and to suggest improvements to processes
- Sensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentiality
- Excellent attention to detail
- Adaptable/flexible – able to multitask
- Diligent/conscientious
Desirable
- Experience of working with global teams
- Experience working for senior leader
- Project management experience
- Analytical skills
Benefits
At Dyson, Reward goes beyond just salary and bonuses. Through a comprehensive package of Financial, Lifestyle, and Health Benefits, we provide support tailored to every stage of life and the moments that matter most.
Working policy
At Dyson, our vibrant campus culture is built on in-person collaboration, creativity, and shared learning. Working side by side not only fuels our innovation, but also creates a strong sense of belonging. To nurture this dynamic and inclusive environment, we do not offer a regular hybrid working arrangement. Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.
Personal Assistant - EOI in Chippenham employer: Dyson
Contact Detail:
Dyson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - EOI in Chippenham
✨Tip Number 1
Network like a pro! Reach out to current or former Dyson employees on LinkedIn. Ask them about their experiences and any tips they might have for landing a role as a Personal Assistant. You never know who might put in a good word for you!
✨Tip Number 2
Prepare for the interview by researching Dyson's culture and values. Think about how your skills align with their mission of solving real problems. Be ready to share examples of how you've tackled challenges in previous roles.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a well-organised portfolio that includes your CV, references, and any relevant documents. This will demonstrate your attention to detail and readiness for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of the Dyson team.
We think you need these skills to ace Personal Assistant - EOI in Chippenham
Some tips for your application 🫡
Show Your Organisational Skills: As a Personal Assistant, your ability to manage schedules and tasks is key. Make sure to highlight any relevant experience in diary management or coordinating meetings in your application. We want to see how you can keep things running smoothly!
Tailor Your Communication Style: Since you'll be handling correspondence for the executive, it's important to demonstrate your communication skills. Use a professional yet approachable tone in your application, and give examples of how you've effectively communicated with different stakeholders.
Be Proactive and Solution-Oriented: We love candidates who take initiative! In your application, share instances where you've anticipated needs or solved problems before they escalated. This shows us you're ready to tackle the dynamic nature of the role.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at Dyson.
How to prepare for a job interview at Dyson
✨Master the Diary Management
Get familiar with diary management tools, especially Microsoft Outlook. Practice scheduling complex meetings and prioritising requests. Be ready to discuss how you would handle conflicting appointments and adapt to changing priorities.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively managed high-volume email inboxes or handled sensitive correspondence. Highlight your ability to communicate clearly and professionally, both in writing and verbally, as this is crucial for a Personal Assistant role.
✨Demonstrate Your Organisational Prowess
Think of specific instances where your organisational skills made a difference. Whether it’s coordinating travel logistics or managing multiple stakeholders, be prepared to share how you keep everything running smoothly, even under pressure.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to think on your feet or suggest improvements to processes. Show them you can handle unexpected challenges with a calm and proactive approach.
