Personal Assistant - Global Communications

Personal Assistant – Global Communications

Summary

Salary : Competitive Team : Administrative Services Location : United Kingdom – London Press Office

About Us

Dyson is a global technology enterprise. We solve the problems others choose to ignore, with surprising new inventions that defy convention and simply work better.

We are a close-knit team working at the heart of product innovation through to the end of production. We work in a fully customised facility for our unique role. We work closely with designers across a wide range of products pushing boundaries in a fast-paced environment.

About the role

This role will be responsible for providing a high-level administrative support and wider planning support to the Global Communications Director and team.

A successful candidate will have excellent problem solving and organizational skills with the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for senior leaders in the team. This will be an active and challenging role that requires a forward thinking and proactive individual to provide professional, administrative and project support.

The role is based in our Press Office near Oxford Circus and will require someone to be onsite 5 days a week. There is also a requirement for travel to Malmesbury, based on business need.

PA responsibilities, for Global Communications Director, with some administrative support given to other Directors in the function:

• Diary management and coordination: Schedule and manage appointments, meetings, and calls. Manage all incoming meeting requests. Coordinate calendars, book meeting rooms, send invites, and ensure there are no conflicts in scheduling.
• Administrative support: Manage expenses claims, organize travel arrangements, itineraries, visa requirements etc. Book transport, hotels, cars, and plan travel schedules, including creating detailed itineraries and handling changes or cancellations.
• Assist with event planning and coordination: Organize logistics for events and large meetings; send invitations, book rooms, venues, arrange catering (when applicable), and follow up with attendees.
• Prepare reports, dashboards, and presentations – sometimes at short notice: Compile, draft and format documents; recording and communicating minutes and actions from meetings where required.
• Team Support:
• Front of House, Stakeholder Management & Communication: Support and manage projects, events and visits – ensuring our visitors are well looked after at all times. Be the welcoming face of Dyson in the space. Support communications activity ensuring regular and positive communication with key stakeholders within the space and the wider Dyson community.
• Office Meetings: Support large or VIP office meetings—set up spaces, manage access, and handle food and drinks orders.
• Provide BAU and project activities with administrative support – supplier management and raising POs, event coordination, etc.
• Setting up suppliers and ensuring the prompt payment of including liaison with the accounts team.
• Undertake additional responsibilities to meet business requirements.

About you

• Experience as a PA/Administrator in a fast-paced environment.
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel, OneNote) and MS Teams.
• Effective communicator at all business levels
• Team player with an approachable and positive attitude
• Quick to adapt to changing priorities and urgent needs
• High attention to detail
• Handles confidential matters sensitively and diplomatically
• Strong verbal and written communication skills
• Confident in decision-making and task prioritisation
• Proactive, self-motivated and conscientious
• Shows initiative and suggests process improvements

At Dyson, Reward goes beyond just salary and bonuses. Through a comprehensive package of Financial, Lifestyle, and Health Benefits, we provide support tailored to every stage of life and the moments that matter most.

Working policy

At Dyson, our vibrant campus culture is built on in-person collaboration, creativity, and shared learning. Working side by side not only fuels our innovation, but also creates a strong sense of belonging. To nurture this dynamic and inclusive environment, we do not offer a regular hybrid working arrangement.

Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.