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For Companies At a Glance
- Tasks: Support operations by managing paperwork, processing orders, and resolving shipping issues.
- Company: Join a unique, fast-growing business in Southampton with exciting expansion plans.
- Benefits: Enjoy flexible hours, competitive salary, and opportunities for skill development.
- Why this job: Be part of a friendly team in a dynamic environment that values innovation.
- Qualifications: Previous admin experience, strong attention to detail, and good IT skills required.
- Other info: Ideal for students seeking part-time work with a supportive culture.
The predicted salary is between 15000 - 35000 £ per year.
Part time Administrator
Location: Chandlers Ford, Southampton
Salary: £27,000 Pro rata
Contract: please not this is a 12-month temporary assignment initially
Hours: Part time 30 hours per week, ideally 9am to 3pm Monday to Friday although can be flexible
Dynamite Recruitment is delighted to be working in partnership with a well-established and growing service provider based in the Southampton area. Due to continued growth, our client is seeking an organised and proactive Part time Administrator to join their busy operations team.
The Role
As a part time administrator / coordinator you will play a key role in ensuring the smooth delivery of services by acting as the central point of contact between customers, engineers, and technicians. This is a fast-paced position that requires strong organisational skills and the ability to manage multiple priorities effectively.
Key Responsibilities
- Managing customer expectations and scheduling service visits via email and on the telephone
- Coordinating multiple engineer and technician diaries
- Confirming appointments with customers ahead of visits
- Issuing job sheets and ensuring engineers have the required materials and stock
- Planning efficient routes for field teams
- Booking in works and updating internal systems
- Completing high volumes of administration accurately
- Handling customer queries and resolving complaints professionally
- Checking timesheets and tracker activity to support payroll
- Raising quotations and invoices for completed works
- Supporting aged debt resolution
- Signing off supplier invoices and assisting the Finance team
- Arranging servicing, maintenance, equipment hire, and emergency breakdown support
To be successful in this role, you will have
- Previous administration experience (essential)
- Excellent organisational skills and strong attention to detail
- Confident communication skills, both written and verbal
- The ability to manage multiple tasks in a fast-paced environment
- A proactive, reliable, and customer-focused approach
- Confidence working in a fully office-based environment
Experience within a scheduling, operations, or service coordination role would be highly advantageous.
What s on Offer
- Salary of £27,000 pro rata
- Monday to Friday hours
- Opportunity to join a stable and growing business
- Immediate interviews available.
Please contact the Commercial Desk on (phone number removed) for more information or submit your CV as soon as possible to be considered.
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Part time Administrator employer: Dynamite Recruitment
Contact Detail:
Dynamite Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part time Administrator
✨Tip Number 1
Research the company thoroughly before your interview. Understand their growth plans and how the role of a Part Time Administrator fits into their operations. This will help you tailor your responses and show genuine interest.
✨Tip Number 2
Prepare examples from your previous experience that demonstrate your organisational skills and attention to detail. Be ready to discuss specific situations where you successfully managed multiple tasks or resolved issues.
✨Tip Number 3
Familiarise yourself with the software mentioned in the job description, especially Microsoft Excel and any finance systems like Sage 50. Being able to speak confidently about your proficiency with these tools can set you apart.
✨Tip Number 4
Show your flexibility and adaptability during the interview. Discuss how you've successfully adjusted to changing priorities in past roles, as this is crucial for thriving in a fast-paced environment.
We think you need these skills to ace Part time Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your organisational skills, attention to detail, and any specific software knowledge, such as Microsoft Office applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your skills align with the responsibilities listed in the job description, particularly your proactive approach and problem-solving abilities.
Highlight Relevant Experience: In your application, focus on previous roles where you managed paperwork, organised deliveries, or handled customer orders. Use specific examples to demonstrate your capabilities and achievements in similar tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Dynamite Recruitment
✨Showcase Your Organisational Skills
As a Part Time Administrator, you'll need to demonstrate your ability to stay organised. Prepare examples from your previous roles where you successfully managed multiple tasks or projects simultaneously, highlighting your attention to detail.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Microsoft Excel, Word, and Teams, as these are essential for the role. If you have experience with Sage 50 or similar finance systems, be ready to discuss it, even if it's not a requirement.
✨Prepare for Problem-Solving Scenarios
The role requires a proactive approach to problem-solving. Think of specific instances where you've resolved issues in a fast-paced environment and be prepared to share these during the interview.
✨Demonstrate Flexibility and Adaptability
Since the job offers flexible hours, show that you can adapt to changing situations. Discuss how you've successfully adjusted your work style or schedule in previous roles to meet team needs or project deadlines.