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- Tasks: Be the friendly face of our office, managing reception and facilities tasks daily.
- Company: Join a well-established UK organisation that values teamwork and professionalism.
- Benefits: Enjoy a competitive salary, full-time hours, and the chance to work in a dynamic environment.
- Why this job: This role offers hands-on experience and the opportunity to make a real impact on workplace culture.
- Qualifications: Previous experience in reception or facilities is essential; strong admin skills are a must.
- Other info: Temporary contract until August 2025 with occasional travel to other southern offices.
In order to make an application, simply read through the following job description and make sure to attach relevant documents.
Duration: This is a temporary contract until 31st August 2025
Location: Chatham (with occasional travel to other southern offices)
Salary: £13.50 - £15.00 an hour
Contract Type: Full-time
Hours: 8am to 4.30 Monday to Friday
Dynamite Recruitment is working in partnership with a well-established organisation who are UK based. Due to a busy period, our client is looking to recruit a temporary Receptionist & Facilities Assistant to join the team in Chatham.
In this varied and hands-on role, you’ll be a key point of contact for facilities support, help keep our workspaces running smoothly and provide a welcoming experience for all colleagues and visitors. From managing helpdesk requests and maintaining supplies to supporting on reception, you’ll play an important role in keeping our offices professional, safe, and customer-focused.
What you’ll be doing as a Receptionist & Facilities Assistant:
- Respond to facilities and helpdesk queries, offering solutions in-person, by phone or email.
- Ensure meeting rooms, breakout areas, and printers are stocked, clean, and ready to go.
- Keep facilities records and spreadsheets up to date.
- Assist with office checks, stock ordering, travel booking, courier coordination, and more.
- Monitor health & safety signage and keep track of office occupancy levels.
- Provide support on a reception desk, welcoming visitors, managing access, logging parcels and passes, and keeping the front-of-house area tidy.
- Arrange travel, accommodation and provide administrative support for alternative departments.
- Be a go-to support for ad hoc tasks, events, and hospitality needs across the southern sites.
- Maintain accurate record of any temporary and visitor passes.
- Provide colleagues with parking permits and log on colleague record including vehicle registration and an emergency contact number.
- Keep reception clean and tidy, ensure stock of all items such as parcel labels, temp sheets, permits and permit holders, lanyards.
- Check daily access reports for both offices and report any anomalies immediately to line manager.
- Update parking patrol information, escalating any breaches to colleague and line manager in line with our parking policy.
- Log all incoming parcels.
What we’re looking for in a Receptionist & Facilities Assistant:
- Prior experience in a facilities or reception role.
- Strong administrative skills and confidence using Microsoft Office.
- A proactive approach, with excellent attention to detail and communication skills.
- Someone who takes pride in excellent customer service and maintaining high workplace standards.
- A team player who’s happy to work independently and travel between sites as needed.
- Emergency Responder trained (or willing to be trained).
Desirable (but not essential):
- Experience working in a regulated or customer-centric environment.
- Familiarity with Risk Assessments and health & safety processes.
To be considered please submit your CV or contact Fran Curtis on (phone number removed).
Facilities and Receptionist employer: Dynamite Recruitment
Contact Detail:
Dynamite Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities and Receptionist
✨Tip Number 1
Familiarise yourself with the specific facilities and reception duties mentioned in the job description. Understanding the day-to-day tasks will help you demonstrate your knowledge during any interviews or discussions.
✨Tip Number 2
Highlight any previous experience in similar roles, especially in customer service or administrative positions. Be ready to share specific examples of how you've successfully managed facilities or reception tasks in the past.
✨Tip Number 3
Brush up on your Microsoft Office skills, as strong administrative abilities are crucial for this role. Consider doing a quick online course or tutorial to ensure you're confident in using these tools effectively.
✨Tip Number 4
Prepare to discuss your approach to health and safety, as well as your willingness to be trained as an Emergency Responder. Showing that you take these responsibilities seriously can set you apart from other candidates.
We think you need these skills to ace Facilities and Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities and reception roles. Emphasise your administrative skills, customer service experience, and any specific achievements that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention your proactive approach, attention to detail, and how your previous experiences make you a great fit for the position.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. If you have experience with health and safety processes or risk assessments, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Dynamite Recruitment
✨Showcase Your Customer Service Skills
As a Receptionist & Facilities Assistant, you'll be the first point of contact for visitors. Be prepared to discuss your previous customer service experiences and how you handled challenging situations. Highlight your ability to create a welcoming atmosphere.
✨Demonstrate Organisational Abilities
This role requires strong administrative skills. Bring examples of how you've managed multiple tasks or projects simultaneously in past roles. Discuss your experience with maintaining records and using spreadsheets effectively.
✨Familiarise Yourself with Health & Safety Protocols
Since the job involves monitoring health & safety signage and occupancy levels, it’s beneficial to understand basic health & safety regulations. Be ready to talk about any relevant training or experiences you have in this area.
✨Prepare Questions About the Role
Show your interest by preparing thoughtful questions about the team dynamics, daily responsibilities, and expectations. This not only demonstrates your enthusiasm but also helps you gauge if the role is the right fit for you.
