At a Glance
- Tasks: Coordinate schedules, manage customer queries, and support operations in a fast-paced environment.
- Company: Established service provider in Southampton with a focus on growth and stability.
- Benefits: Competitive salary, flexible hours, and the chance to join a growing team.
- Other info: Immediate interviews available for motivated candidates.
- Why this job: Be the central point of contact and make a real difference in service delivery.
- Qualifications: Previous admin experience, strong organisational skills, and confident communication.
The predicted salary is between 27000 - 27000 £ per year.
Location: Chandlers Ford, Southampton
Salary: £27,000 pro rata
Contract: This is a 12-month temporary assignment initially
Hours: Part time 30 hours per week, ideally 9am to 3pm Monday to Friday although can be flexible
Dynamite Recruitment is delighted to be working in partnership with a well-established and growing service provider based in the Southampton area. Due to continued growth, our client is seeking an organised and proactive Part time Administrator to join their busy operations team.
The Role
As a part time administrator / coordinator you will play a key role in ensuring the smooth delivery of services by acting as the central point of contact between customers, engineers, and technicians. This is a fast-paced position that requires strong organisational skills and the ability to manage multiple priorities effectively.
Key Responsibilities
- Managing customer expectations and scheduling service visits via email and on the telephone
- Coordinating multiple engineer and technician diaries
- Confirming appointments with customers ahead of visits
- Issuing job sheets and ensuring engineers have the required materials and stock
- Planning efficient routes for field teams
- Booking in works and updating internal systems
- Completing high volumes of administration accurately
- Handling customer queries and resolving complaints professionally
- Checking timesheets and tracker activity to support payroll
- Raising quotations and invoices for completed works
- Supporting aged debt resolution
- Signing off supplier invoices and assisting the Finance team
- Arranging servicing, maintenance, equipment hire, and emergency breakdown support
To be successful in this role, you will have
- Previous administration experience (essential)
- Excellent organisational skills and strong attention to detail
- Confident communication skills, both written and verbal
- The ability to manage multiple tasks in a fast-paced environment
- A proactive, reliable, and customer-focused approach
- Confidence working in a fully office-based environment
Experience within a scheduling, operations, or service coordination role would be highly advantageous.
What’s on Offer
- Salary of £27,000 pro rata
- Monday to Friday hours
- Opportunity to join a stable and growing business
- Immediate interviews available.
Please contact the Commercial Desk for more information or submit your CV as soon as possible to be considered.
Part time Administrator employer: Dynamite Recruitment Solutions
Join a well-established and growing service provider in Chandlers Ford, Southampton, where you will thrive in a supportive work culture that values organisation and proactivity. With flexible part-time hours and a competitive salary, this role offers a unique opportunity for personal and professional growth within a dynamic team, ensuring you play a vital role in delivering exceptional service to customers.
Contact Details:
Dynamite Recruitment Solutions Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Part time Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a part-time admin role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for those interviews! Research the company and think about how your skills match their needs. Practise common interview questions, especially around organisation and multitasking, since that’s key for this role.
✨Tip Number 3
Show off your organisational skills! When you get the chance, share examples of how you've managed multiple tasks or resolved customer queries in previous roles. This will really highlight your fit for the position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Part time Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Part time Administrator role. Highlight your previous administration experience and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your organisational skills and proactive approach, as these are key for us in this fast-paced environment.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your written application reflects your confident communication skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Dynamite Recruitment Solutions
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Part time Administrator. Familiarise yourself with tasks like managing customer expectations and coordinating schedules. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple priorities. Be ready to discuss how you handle scheduling conflicts or tight deadlines, as this will highlight your ability to thrive in a fast-paced environment.
✨Practice Your Communication Skills
As a central point of contact, effective communication is key. Practice articulating your thoughts clearly and confidently, both verbally and in writing. You might even want to role-play common scenarios, like handling customer queries or resolving complaints, to showcase your proactive and customer-focused approach.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific challenges the operations team faces. This not only shows your interest but also helps you assess if the role is the right fit for you.
