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- Tasks: Assist in delivering global projects like installations and displays.
- Company: Dynamic Resources provides retail services for top global brands.
- Benefits: Gain experience in a fast-paced environment with potential for growth.
- Why this job: Join a dynamic team and work on exciting international projects.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Office-based role with occasional out-of-hours work required.
The predicted salary is between 28800 - 43200 £ per year.
The Company Dynamic Resources has been the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics & visual campaigns and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers. We have six offices around the globe: Dublin, London, Tokyo, New York, Atlanta, and Portland.
Role Summary: To assist the Dynamic Installations team with the delivery of a variety of global projects and programmes, ranging from graphic installations, window displays, fixture & furniture installs, pop-ups and shop-in-shops. Under the guidance of the project management team, to assist in ensuring projects are delivered on time, to the required quality and within the established budget. To undertake various support activities, project administration, and some ownership of small projects.
Key Duties and Responsibilities:
- Assist project team with document creation (e.g. letters of appointment, proposals, scope of works, minutes of meetings, statements of completion)
- Assist project team in creation of project timelines
- Support in obtaining, analysing and challenging quotations to achieve project budget
- Maintain regular communication with contractors and suppliers, and evaluate and feedback when required
- Maintain accurate project documentation and reporting
- Assist in managing live projects and on-site project teams internationally (occasional out of hours work may be required in line with project needs)
- Escalate issues through appropriate channels in a timely fashion
- Provide some administrative support to project team (data entry, filing, printing, scanning, etc), in conjunction with Project Administrator
Skills, Behaviours & Experience:
- Business and operational behaviours:
- Possesses strong and demonstrable organisational skills
- Adaptable and flexible; able to manage multiple tasks/projects simultaneously within a fast-paced retail environment
- Energetic and proactive; able to grasp new ideas
- Possesses an enthusiastic attitude and a continuous improvement approach to work
- Disciplined, hardworking and resilient; able to perform effectively under pressure
- Demonstrates commercial acumen in everyday transactions
- A brand ambassador that always represents the business in a professional manner
- Where required will be able to cover out of hours project
- People skills:
- Possesses great written and verbal communication skills
- Able to work as part of a team, contributing ideas where necessary
- Able to listen, evaluate, and provide constructive feedback to team and colleagues where required
- IT & Systems:
- MS Office 365 (Word, Excel, PowerPoint, Outlook)
- Adobe PDF
- Mac OS and iOS platforms
- MS collaboration tools (Teams, SharePoint, OneDrive) – an advantage
- MS Project – an advantage
- CAD software – an advantage
Education, Qualifications & Experience:
- Experience working in or for retail brands, a distinct advantage
- Experience working in a team on projects, an advantage
- Fluency in English and at least one other language, a distinct advantage
- Ability to read, understand and annotate architectural and technical drawings, an advantage
- Understanding of H&S regulations, an advantage
- H&S training / Certification (e.g. CSCS), an advantage
- Some experience in using online tools for PM management, an advantage
This job description is not exhaustive and may be added to or changed to from time to time following discussion and consultation with the post holder and line manager. This role is office based.
Contact Detail:
Dynamic Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator
✨Tip Number 1
Familiarise yourself with the retail industry and the specific brands that Dynamic Resources works with. Understanding their projects and values will help you demonstrate your enthusiasm and alignment with their goals during any discussions.
✨Tip Number 2
Brush up on your organisational skills by practising project management techniques. Being able to showcase your ability to manage multiple tasks effectively will be crucial in this role, so consider using tools like Trello or Asana to simulate project tracking.
✨Tip Number 3
Network with professionals in the retail and project management sectors. Attend industry events or join online forums to connect with others who may have insights into the company or the role, which can give you an edge in your application.
✨Tip Number 4
Prepare to discuss your experience with document creation and project administration. Think of specific examples where you've successfully managed documentation or supported a project team, as these skills are essential for the Program Coordinator position.
We think you need these skills to ace Program Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, particularly in retail environments. Emphasise your organisational skills and any experience with document creation or project management tools.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific projects or experiences that align with the job description, and explain how your skills can contribute to the success of Dynamic Resources.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office 365 and any other relevant software mentioned in the job description. If you have experience with CAD software or project management tools, be sure to include that as well.
Showcase Communication Abilities: Since the role requires strong written and verbal communication skills, provide examples of how you've effectively communicated in past roles. This could include managing teams, liaising with suppliers, or presenting project updates.
How to prepare for a job interview at Dynamic Resources
✨Showcase Your Organisational Skills
As a Program Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple projects or tasks simultaneously in the past, especially in fast-paced environments.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've successfully communicated with team members, contractors, or suppliers in previous roles.
✨Familiarise Yourself with Relevant Software
Since the role involves using various software tools, brush up on MS Office 365, project management tools, and any other relevant software mentioned in the job description. Being able to discuss your experience with these tools will show your readiness for the position.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to overcome challenges in project management or teamwork, and be ready to explain how you handled them effectively.
