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For Companies At a Glance
- Tasks: Assist in delivering global projects like installations and displays.
- Company: Dynamic Resources is a leading provider of retail services for top global brands.
- Benefits: Gain experience in a dynamic environment with opportunities for growth and learning.
- Why this job: Join a vibrant team, work on exciting projects, and make a real impact in retail.
- Qualifications: Ideal for those with backgrounds in construction, project management, or design.
- Other info: Opportunities for international travel and flexible working hours may be available.
The predicted salary is between 28800 - 43200 £ per year.
The Company
Dynamic Resources has been the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics & visual campaigns and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers. We have 6 offices around the globe: Dublin, London, Tokyo, New-York, Atlanta, and Portland.
Role Summary
To assist the Dynamic Installations team with the delivery of a variety of global projects and programmes, ranging from graphic installations, window displays, fixture & furniture installs, pop-ups and shop-in-shops. Under the guidance of the project management team, to assist in ensuring projects are delivered on time, to the required quality and within the established budget. To undertake various support activities, project administration, and some ownership of small projects.
Key Duties and Responsibilities
- Manage live projects and on-site project teams nationally and internationally (occasional out of hours work may be required in line with project needs)
- Assist project team with document creation (e.g. letters of appointment, proposals, scope of works, contracts, programmes, minutes of meetings, drawings, H&S records, RAMS, and statements of completion)
- Provide administrative support to project team (data entry, filing, printing, scanning, etc)
- Maintain accurate project documentation and reporting
- Assist in providing training to new starters, colleagues and managers, where required
- Begin to know the clients and to highlight project issues and complaints through appropriate channels and in a timely fashion
- Maintain regular communication with contractors and suppliers, and evaluate and feedback when required
- Obtain and analyse quotations / tenders to achieve project budget and be aware of margins required for projects
- Begin seeking to drive business with new and existing clients
Skills, Behaviours & Experience
People skills
- Possesses great written and verbal communication skills
- Able to work as part of a team, contributing new ideas where necessary
- Able to listen, evaluate, and provide constructive feedback to team and colleagues where required
Business and operational behaviours
- Possesses strong organisational & time-management skills
- Adaptable and flexible; able to manage multiple tasks/projects simultaneously within a fast-paced retail environment
- Energetic and proactive; able to grasp new ideas
- Possesses an enthusiastic attitude and a continuous improvement approach to work
- A brand ambassador that always represents the business in a professional manner
- Disciplined, hardworking and resilient; able to perform effectively under pressure
- Demonstrates commercial acumen in everyday transactions
- Where required will be able to cover out of hours projects
IT & Systems
- Good MS Office 365 skills (Word, Excel, PowerPoint, Outlook)
- Adobe PDF
- Mac OS and iOS platforms
- MS collaboration tools (Teams, SharePoint, OneDrive) – an advantage
- MS Project – an advantage
- CAD software – an advantage
Education, Qualifications & Experience
- Background in the Construction industry, Project Management, Architecture/Design, or Event Management, an advantage
- Experience working in or for retail brands, a distinct advantage
- Experience working in a team on projects, an advantage
- Fluency in English and at least one other language, a distinct advantage
- Ability to read, understand and annotate architectural and technical drawings, an advantage
- Understanding of H&S regulations, an advantage
- H&S training / Certification (e.g. CSCS), an advantage
- Some experience in using online tools for PM management, an advantage
This job description is not exhaustive and may be added to or changed to from time-to-time following discussion and consultation with the post holder and line manager
Program Coordinator employer: Dynamic Resources
Contact Detail:
Dynamic Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator
✨Tip Number 1
Familiarize yourself with the retail industry and the specific brands that Dynamic Resources works with. Understanding their needs and challenges will help you demonstrate your value during conversations.
✨Tip Number 2
Highlight any experience you have in project management or coordination, especially in fast-paced environments. Be ready to share examples of how you've successfully managed multiple tasks or projects simultaneously.
✨Tip Number 3
Brush up on your MS Office 365 skills, particularly Excel and PowerPoint, as these are essential for project documentation and presentations. Consider creating a sample project report to showcase your proficiency.
✨Tip Number 4
If you have any knowledge of CAD software or H&S regulations, make sure to mention it. These skills can set you apart from other candidates and show your readiness for the role.
We think you need these skills to ace Program Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project management, construction, or retail. Emphasize any roles where you managed projects or worked with teams, as these are key aspects of the Program Coordinator position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific projects or experiences that align with the responsibilities listed in the job description, such as managing live projects or providing administrative support.
Showcase Your Skills: Highlight your people skills and ability to communicate effectively in both your CV and cover letter. Provide examples of how you've contributed to team success or resolved project issues in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Dynamic Resources
✨Showcase Your Project Management Skills
Be prepared to discuss your experience in managing projects, especially in a fast-paced environment. Highlight specific examples where you successfully delivered projects on time and within budget.
✨Demonstrate Strong Communication Abilities
Since the role requires excellent written and verbal communication skills, practice articulating your thoughts clearly. Be ready to provide examples of how you've effectively communicated with team members and clients in past roles.
✨Highlight Your Adaptability
The company values adaptability and flexibility. Share instances where you had to manage multiple tasks or adapt to changing project requirements, showcasing your ability to thrive under pressure.
✨Familiarize Yourself with Relevant Software
Brush up on your knowledge of MS Office 365, Adobe PDF, and any project management tools you’ve used. If you have experience with CAD software or MS Project, be sure to mention it during the interview.
