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For Companies At a Glance
- Tasks: Support the team in delivering global projects, from installations to project administration.
- Company: Join Dynamic Resources, a leader in retail services for top global brands.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and learning.
- Why this job: Be part of exciting projects that shape retail experiences worldwide.
- Qualifications: Strong organisational skills and a proactive attitude are essential; retail experience is a plus.
- Other info: This role is office-based, with occasional out-of-hours work required.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
As our teams continue to expand, we are recruiting for a range of roles at different levels, particularly Project Coordinators, Associate Project Managers, and Project Managers. Please note that this job specification is not exhaustive and may evolve over time to reflect the responsibilities of each role and the needs of the business.
The Company
Dynamic Resources has been the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics & visual campaigns and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers.
We have six offices around the globe: Dublin, London, Tokyo, New York, Atlanta, and Portland.
Role Summary
To assist the Dynamic Installations team with the delivery of a variety of global projects and programmes, ranging from graphic installations, window displays, fixture & furniture installs, pop-ups and shop-in-shops. Under the guidance of the project management team, to assist in ensuring projects are delivered on time, to the required quality and within the established budget. To undertake various support activities, project administration, and some ownership of small projects.
Key Duties and Responsibilities
- Assist project team with document creation (e.g. letters of appointment, proposals, scope of works, minutes of meetings, statements of completion)
- Assist project team in creation of project timelines
- Support in obtaining, analysing and challenging quotations to achieve project budget
- Maintain regular communication with contractors and suppliers, and evaluate and feedback when required
- Maintain accurate project documentation and reporting
- Assist in managing live projects and on-site project teams internationally (occasional out of hours work may be required in line with project needs)
- Escalate issues through appropriate channels in a timely fashion
- Provide some administrative support to project team (data entry, filing, printing, scanning, etc), in conjunction with Project Administrator
Skills, Behaviours & Experience
Business and operational behaviours
- Possesses strong and demonstrable organisational skills
- Adaptable and flexible; able to manage multiple tasks/projects simultaneously within a fast-paced retail environment
- Energetic and proactive; able to grasp new ideas
- Possesses an enthusiastic attitude and a continuous improvement approach to work
- Disciplined, hardworking and resilient; able to perform effectively under pressure
- Demonstrates commercial acumen in everyday transactions
- A brand ambassador that always represents the business in a professional manner
- Where required will be able to cover out of hours project
People skills
- Possesses great written and verbal communication skills
- Able to work as part of a team, contributing ideas where necessary
- Able to listen, evaluate, and provide constructive feedback to team and colleagues where required
IT & Systems
- MS Office 365 (Word, Excel, PowerPoint, Outlook)
- Adobe PDF
- Mac OS and iOS platforms
- MS collaboration tools (Teams, SharePoint, OneDrive) – an advantage
- MS Project – an advantage
- CAD software – an advantage
Education, Qualifications & Experience
- Experience working in or for retail brands, a distinct advantage
- Experience working in a team on projects, an advantage
- Fluency in English and at least one other language, a distinct advantage
- Ability to read, understand and annotate architectural and technical drawings, an advantage
- Understanding of H&S regulations, an advantage
- H&S training / Certification (e.g. CSCS), an advantage
- Some experience in using online tools for PM management, an advantage
This job description is not exhaustive and may be added to or changed to from time to time following discussion and consultation with the post holder and line manager.
This role is office based
Program Coordinator employer: Dynamic Resources
Contact Detail:
Dynamic Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator
✨Tip Number 1
Familiarise yourself with the retail industry and the specific brands that Dynamic Resources works with. Understanding their projects and values will help you demonstrate your enthusiasm and alignment with their goals during any discussions.
✨Tip Number 2
Network with professionals in project management and retail services. Attend industry events or join relevant online forums to connect with people who might provide insights or even referrals for the Program Coordinator role.
✨Tip Number 3
Brush up on your organisational and multitasking skills, as these are crucial for the role. Consider using project management tools or apps to practice managing tasks and timelines effectively.
✨Tip Number 4
Prepare to discuss your experience with document creation and project administration. Think of specific examples where you've successfully supported a project team, as this will showcase your relevant skills and readiness for the role.
We think you need these skills to ace Program Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the role of Program Coordinator. Emphasise your organisational skills, ability to manage multiple tasks, and any experience in project management or retail environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific projects or experiences that demonstrate your ability to assist in delivering global projects and your proactive approach to problem-solving.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office 365, communication skills, and any experience with project management tools. If you have knowledge of CAD software or H&S regulations, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Program Coordinator role.
How to prepare for a job interview at Dynamic Resources
✨Showcase Your Organisational Skills
As a Program Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in a fast-paced environment.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've successfully communicated with team members, contractors, or suppliers in the past.
✨Familiarise Yourself with Relevant Software
Knowledge of MS Office 365, project management tools, and CAD software can set you apart. Brush up on these tools before the interview and be ready to discuss your experience using them in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to overcome challenges or adapt to changes in project requirements, and be ready to share those experiences.
