At a Glance
- Tasks: Manage orders, coordinate logistics, and support daily operations in a dynamic office environment.
- Company: Established engineering firm with a friendly, collaborative culture in Milton Keynes.
- Benefits: Pension scheme, health benefits, discretionary bonuses, and free parking.
- Other info: Join a supportive team and enjoy a vibrant workplace atmosphere.
- Why this job: Kickstart your career with hands-on experience and professional growth opportunities.
- Qualifications: Business Administration qualification or equivalent; no prior experience needed.
The predicted salary is between 23000 - 28000 £ per year.
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.
Reporting to: Office Manager
About Us: We are an established engineering company based in Milton Keynes, backed by a global parent company. We trade across UK, Europe, Middle East, and South Asia, operating a fast-moving collaborative and friendly office environment.
As our new office administrator, you will handle our primary administrative workflows, coordinate our orders, and become a vital pillar of our daily business operations.
The Role: This is a varied, hands-on role focusing on customer order coordination and supplier logistics. You will work closely with our sales and accounting team and workshop floor to keep everything moving. You will start with full support and guidance from our Office Manager. As you become familiar and proficient with our trading processes, you will gain more independence and ownership of your daily workflows. This is a great opportunity for applicants looking to start their career or progress their existing career.
Key Responsibilities include but not limited to:
- Order Administration: Process, log, and acknowledge customer sales orders accurately utilizing Sage 200 modules (specifically Sage 200 Sales Order Processing, Purchase Order Processing, Invoicing, Stock Control Modules). Coaching on Sage 200 will be given; no experience in Sage 200 required.
- Purchasing & Inventory: Generate supplier purchase orders and proactively monitor stock levels to fulfil customer requirements.
- Workshop Coordination: Issue work tickets to the production floor, track completions, and update stock figures on Sage accordingly.
- Logistics Coordination: Schedule and monitor shipping both from suppliers and out to customers.
- Compliance & Facilities Scheduling: Track and book recurring annual site inspections and service events (e.g., AC, fire alarms, lifting equipment, PAT testing, and company car MOTs/servicing, and alike).
- Other: Other general tasks as required from time to time.
What We Are Looking For:
- Education: As a minimum a Business Administration qualification in any of the following or equivalent... Higher National Diploma (HND Level 5) / Foundation Degree / Diploma of Higher Education (DipHE) / Second Year of bachelor’s degree, or an equivalent qualification.
- Experience: No experience necessary, coaching will be given on our methods and processes of work.
- Software Skills: Good proficiency in the Microsoft Office Suite, specifically Word, Excel, and Outlook.
- Communication Style: Professional, courteous, articulate, and clear communication skills with excellent written and spoken English to communicate with our customers.
- Organization: Exceptional organizational skills with a proven knack for tracking, scheduling, and ensuring recurring deadlines are met.
- Commuting Distance: Applicants must reside within 20-mile radius of the Milton Keynes office location which is close to the M1 motorway and is commutable from numerous surrounding areas such as Aylesbury, Bedford, Bletchley, Buckingham, Dunstable, Leighton Buzzard, Luton, Northampton, Towcester.
- Right to Work in the UK: Respectfully applicants must have the legal right to live and work in the UK prior to starting employment.
Benefits Include: Pension Scheme, Health Benefits, Discretionary Bonus Scheme, Free Parking.
If this sounds like you, please hit apply now!
Reference: AGS657
Location: Milton Keynes (Office-Based)
Position: Full-Time, Permanent
Hours: 37.5 hours per week, Monday to Friday
Salary: £23,000 - £28,000 per annum (Depending on experience / Qualification)
Office Administrator employer: Dynamic Air Ltd
Join our dynamic engineering company in Milton Keynes, where we foster a collaborative and friendly work environment. As an Office Administrator, you'll receive comprehensive training and support, allowing you to grow your skills and take ownership of your role while enjoying benefits like a pension scheme, health benefits, and a discretionary bonus scheme. With a focus on employee development and a commitment to a positive workplace culture, we are dedicated to helping you build a meaningful and rewarding career.
