Office Administrator in Bedford

We are an established engineering company based in Milton Keynes, backed by a global parent company. We trade across the UK, Europe, Middle East, and South Asia, operating a fast-moving collaborative and friendly office environment. As our new office administrator, you will handle our primary administrative workflows, coordinate our orders, and become a vital pillar of our daily business operations.

This is a varied, hands-on role focusing on customer order coordination and supplier logistics. You will work closely with our sales and accounting team and workshop floor to keep everything moving. You will start with full support and guidance from our Office Manager. As you become familiar and proficient with our trading processes, you will gain more independence and ownership of your daily workflows. This is a great opportunity for applicants looking to start their career or progress their existing career.

Key Responsibilities include but are not limited to:

• Order Administration: Process, log, and acknowledge customer sales orders accurately utilizing Sage 200 modules (specifically Sage 200 Sales Order Processing, Purchase Order Processing, Invoicing, Stock Control Modules). Coaching on Sage 200 will be given; no experience in Sage 200 required.
• Purchasing & Inventory: Generate supplier purchase orders and proactively monitor stock levels to fulfil customer requirements.
• Workshop Coordination: Issue work tickets to the production floor, track completions, and update stock figures on Sage accordingly.
• Logistics Coordination: Schedule and monitor shipping both from suppliers and out to customers.
• Compliance & Facilities Scheduling: Track and book recurring annual site inspections and service events (e.g., AC, fire alarms, lifting equipment, PAT testing, and company car MOTs/servicing, and alike).
• Other: Other general tasks as required from time to time.

What We Are Looking For:

• Education: As a minimum, a Business Administration qualification in any of the following or equivalent: Higher National Diploma (HND Level 5) / Foundation Degree / Diploma of Higher Education (DipHE) / Second Year of bachelor’s degree, or an equivalent qualification.
• Experience: No experience necessary; coaching will be given on our methods and processes of work.
• Software Skills: Good proficiency in the Microsoft Office Suite, specifically Word, Excel, and Outlook.
• Communication Style: Professional, courteous, articulate, and clear communication skills with excellent written and spoken English to communicate with our customers.
• Organization: Exceptional organizational skills with a proven knack for tracking, scheduling, and ensuring recurring deadlines are met.
• Commuting Distance: Applicants must reside within a 20-mile radius of the Milton Keynes office location which is close to the M1 motorway and is commutable from numerous surrounding areas such as Aylesbury, Bedford, Bletchley, Buckingham, Dunstable, Leighton Buzzard, Luton, Northampton, Towcester.
• Right to Work in the UK: Respectfully, applicants must have the legal right to live and work in the UK prior to starting employment. Any job offer will be conditional upon providing the required original documentation and our compliance checks.

Benefits Include: Pension Scheme, Health Benefits, Discretionary Bonus Scheme, Free Parking.

If this sounds like you, please hit apply now!