At a Glance
- Tasks: Support a dynamic team with office admin, document management, and daily operations.
- Company: Join a growing firm with a collaborative and ambitious culture.
- Benefits: Flexible part-time hours, growth opportunities, and a chance to make an impact.
- Other info: Opportunity to grow into more responsibilities and increase your hours and pay.
- Why this job: Perfect for those looking to kickstart their career in a hands-on role.
- Qualifications: Previous office admin experience and strong organisational skills required.
The predicted salary is between 20000 - 25000 € per year.
We are looking for a reliable, well-organised, and proactive part-time (3 days per week) Office Administrator & Team Assistant to support the team across general office administration, document management, and day-to-day operational tasks. The role combines office management with direct support to the Managing Partner and wider team. This is a hands-on role in a small team where no two days are the same.
Key Responsibilities
- Processing and tracking expense claims, invoices, and accountant liaison
- Preparing, formatting, and proofreading documents, reports, and presentations
- Office management: supplies, equipment, facilities, and building liaison
- Coordinating with external service providers (cleaners, maintenance, couriers, IT support)
- Managing filing systems (digital and physical), ensuring documents are properly organised and accessible
- Maintaining internal databases and employee records, supporting HR and onboarding administration
- Diary management, meeting scheduling, and travel booking
- Handling incoming and outgoing correspondence
- Meeting room setup and preparation for investor meetings
- Assisting with employee onboarding administration for new joiners
- Ad-hoc research and project support as required
Growth Potential
For the right person, this role has a clear path to grow beyond core administration. As the business develops, there is scope to take on greater responsibility including:
- Coordinating with external advisers and service providers (lawyers, accountants, planning consultants, project managers)
- Supporting investor communications, reporting, and relationship management
- Assisting with investor onboarding and KYC processes
- Involvement in deal processes and transaction coordination
Increased responsibility would be accompanied by increased hours and remuneration. We are looking for someone who is ambitious and wants to develop alongside the business.
What We Are Looking For
- Previous experience in an office administration, PA, coordinator, or similar role
- Strong organisational skills and attention to detail
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with digital tools
- Excellent written and spoken English with the ability to draft professional correspondence
- Ability to handle confidential and commercially sensitive information with discretion
- Self-starter who can work independently in a small team environment
- Reliable, punctual, and professional
- Genuine interest in real estate and investment, with the ambition to grow into a broader role
Nice to Have
- Experience working in property, financial services, or professional services
- Familiarity with investor communications or fund administration
Part-Time Team Assistant and Office Administrator in London employer: DWI Group
Join a dynamic and supportive team as a Part-Time Team Assistant and Office Administrator, where your contributions will be valued in a collaborative environment. With opportunities for professional growth and the chance to take on increased responsibilities, this role is perfect for those looking to develop their skills in a fast-paced setting. Located in a vibrant area, our company fosters a culture of ambition and teamwork, making it an excellent place for individuals eager to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Team Assistant and Office Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a part-time role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to the team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office administration and teamwork. Being well-prepared will help you feel more confident and make a great impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Part-Time Team Assistant and Office Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the role of Office Administrator & Team Assistant. Highlight your organisational skills and any relevant experience in office management or administration.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed tasks similar to those listed in the job description, and show your enthusiasm for joining our team.
Showcase Your Attention to Detail:Since this role involves document management and proofreading, make sure your application is free from typos and errors. A polished application demonstrates your attention to detail, which is crucial for this position.
Apply Through Our Website:We encourage you to apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves. Plus, it shows you're proactive and keen to join us!
How to prepare for a job interview at DWI Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
As a Team Assistant and Office Administrator, organisation is key. Prepare examples of how you've successfully managed tasks or projects in the past. Whether it’s coordinating schedules or managing documents, be ready to share specific instances where your organisational skills made a difference.
✨Demonstrate Your Proactivity
This role requires someone who can take initiative. Think of times when you’ve gone above and beyond in your previous roles. Be prepared to discuss how you’ve identified problems and implemented solutions without being asked. This will highlight your proactive nature and fit for the team.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the company and the role. Consider asking about the team dynamics, growth opportunities, or how success is measured in this position. It’s a great way to demonstrate your ambition and eagerness to develop.
