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For Companies At a Glance
- Tasks: Support production teams and coordinate creative processes in a luxury environment.
- Company: Join a prestigious luxury goods company with a focus on craftsmanship.
- Benefits: Full-time role with opportunities for growth and hands-on experience.
- Why this job: Dive into the world of luxury production and make your mark in a creative setting.
- Qualifications: Detail-oriented, proactive, and eager to learn in a fast-paced environment.
- Other info: Perfect for those looking to kickstart their career in the luxury industry.
The predicted salary is between 24000 - 36000 £ per year.
Overview
We are seeking a proactive and detail-oriented Production Admin Assistant to support our busy Workshop and Production teams. This junior-level role is ideal for someone looking to grow in a hands-on, fast-paced creative production environment. The role is split between workshop-based support (2–3 days per week) and cross-functional administrative and operational tasks for the remaining days. The successful candidate will assist in coordinating production processes, managing component stocks, and supporting quality control. They will also provide cover for the Workshop Planning Manager during periods of absence.
Key Responsibilities
- Workshop & Production Coordination
- Assist in preparing production orders, ensuring components are correctly allocated before handover to the craftsperson.
- Assist in creating production routes and job records in the system.
- Help raise purchase orders (POs for special orders, hallmarking, castings, stock boxes) and subcontractor orders with clear delivery deadlines and job specifications.
- Management of CAD casting tracker
- Support in managing inventory levels and raising orders for tools and components as needed.
- Support dispatching work to external suppliers as directed by the Head of Workshop.
- Support quality control of returned work alongside the Head of Workshop, including managing Hallmarking.
- Liaise with internal teams, including the Gemstone Manager and Operations, for the movement and processing of goods.
- Record accurate costs against each production piece and assist in maintaining Bills of Materials (BOM).
- Help monitor and update production and delivery schedules.
Cross-Functional Admin Support
- Assist with monthly stock takes and ensure all stock records are accurately updated in the system.
- Assist in quality control during periods of high volume and provide support in photographing finished products.
- Provide support for job creation and BOM entry in the system, ensuring accuracy and timely updates.
- Receive goods and cross-check against POs, ensuring correct spend and specifications and provide support in invoice matching.
- Coordinate the transfers of work-in-progress and finished pieces between the UK Workshop, Production and Inventory Control Departments.
- Provide general admin support to production, procurement and workshop teams on an ad hoc basis (i.e GIA Reports, Department expenses, shipping documents)
Specified Details
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Administrative
- Industries: Retail Luxury Goods and Jewelry
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Production Administration Assistant (Luxury) employer: Dweet.
Contact Detail:
Dweet. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Production Administration Assistant (Luxury)
✨Tip Number 1
Get to know the company! Research their values, products, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. You never know who might put in a good word for you!
✨Tip Number 3
Prepare for the interview by practising common questions related to production and administration. Think about how your skills can contribute to their workshop and production teams, and be ready to share specific examples.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Production Administration Assistant (Luxury)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Production Admin Assistant role. Highlight any relevant experience in production coordination or administrative tasks, as we love to see how you can fit into our creative environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your background makes you a great fit. We want to see your personality come through, so don’t hold back!
Showcase Your Attention to Detail: Since this role involves managing components and quality control, it's crucial to demonstrate your attention to detail. Mention specific examples from your past experiences where you’ve successfully managed tasks that required precision and organisation.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to showcase your application in the best light possible!
How to prepare for a job interview at Dweet.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like production coordination and inventory management. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Your Attention to Detail
As a Production Admin Assistant, attention to detail is crucial. Prepare examples from your past experiences where you’ve successfully managed tasks that required precision, such as handling stock records or quality control. This will show them you’re the right fit for their fast-paced environment.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics and production processes. Asking about how they manage quality control or coordinate with suppliers shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
✨Demonstrate Your Proactivity
In a busy workshop setting, being proactive is key. Share instances where you took initiative in previous roles, whether it was streamlining a process or stepping up during high-volume periods. This will highlight your readiness to contribute positively from day one.
