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- Tasks: Support the Director with diary management, travel arrangements, and household administration.
- Company: Creative design studio with a vibrant atmosphere in London and Ibiza.
- Benefits: Flexible working hours, creative environment, and opportunities for personal growth.
- Why this job: Join a dynamic team and help manage exciting projects in a fast-paced setting.
- Qualifications: Experience as a PA or in admin, strong communication skills, and financial awareness.
- Other info: Spanish language skills are a plus; enjoy a hybrid work model.
The predicted salary is between 36000 - 60000 Ā£ per year.
Personal assistant to the Director
An experienced and highly organised PA with exceptional communication skills and a natural command of systems and operations. This role supports the Director of a design studio through a hybrid, flexible working model, including time within our East London studio.
Responsibilities include:
- Diary and travel management
- Household administration
- Payments and purchases
- Scheduling for the Director and family
- Financial management
The ideal candidate is proactive, communicative, selfāmotivated, adaptable, with strong financial awareness and a refined ability to manage multiple priorities with clarity and composure. Spanish is a plus.
Approx. 22 hours a week
Role requirements:
- Proven PA or admin experience, comfortable supporting a creative client who has an everāchanging schedule, personally and professionally.
- Takes initiative, resourceful and proactive, with strong planning and problemāsolving skills.
- Methodical and detailāfocused, with clear, simple written and verbal communication. Takes pride in delivering work to a high standard.
- Experience with personal accounting, legal and finance administration. Handles sensitive information with discretion and integrity.
- Thrives in a busy environment, managing multiple priorities with focus, adaptability, and a positive attitude.
Scope of work:
- General responsibilities:
- Book personal appointments for the director and family.
- Diary & Schedule management.
- Manage email communication on queries for household management, i.e., school, lawyers, accountants, etc.
- Create systems for general processes as well as adapt to current ones.
- Liaise with housecare & childcare.
- Car maintenance organisation.
- Adhoc request & scheduling.
- Salary & tax payments.
- Personal budget.
- Payment management.
- Receipt recording.
- Personal shopping (Children's clothes, toys and gifts).
- Collection and returns.
- Track shipments.
- Manage Vinted.
- Organise for personal, business, children and family.
- Check in flights and collate boarding passes.
- Be onācall to make any travel changes and cancellations.
- Create itineraries when required.
- Subscriptions (Household, entertainment).
- Insurance (car, club memberships, health, home).
- Children's needs, i.e., school fees.
- Documentation, i.e., Passports.
Executive Personal Assistant London/Ibiza Design Studio Permanent contract London, GB Ibiza, ES[...] employer: Dweet.
Contact Detail:
Dweet. Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Executive Personal Assistant London/Ibiza Design Studio Permanent contract London, GB Ibiza, ES[...]
āØTip Number 1
Network like a pro! Reach out to your connections in the design and creative industries. You never know who might have a lead on an Executive Personal Assistant role or can put in a good word for you.
āØTip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience with diary management and financial administration. Bring examples of how you've handled multiple priorities with ease.
āØTip Number 3
Be proactive! If you see a job that fits, donāt wait around. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows initiative and keeps you on their radar.
āØTip Number 4
Stay adaptable! The role requires someone who can handle change, so during interviews, share stories about how you've thrived in busy environments and managed unexpected challenges. Itāll show youāre the perfect fit!
We think you need these skills to ace Executive Personal Assistant London/Ibiza Design Studio Permanent contract London, GB Ibiza, ES[...]
Some tips for your application š«”
Show Off Your Organisational Skills: As a PA, being organised is key! Make sure your application highlights your experience in managing schedules and handling multiple tasks. We want to see how you keep everything running smoothly!
Communicate Clearly: Your written communication should be as clear and concise as possible. Use simple language and avoid jargon. Remember, we value clarity and simplicity in all our communications, so let that shine through in your application!
Tailor Your Application: Donāt just send a generic CV and cover letter. Tailor them to reflect the specific skills and experiences that match the job description. Show us why youāre the perfect fit for this role at our design studio!
Apply Through Our Website: We encourage you to apply directly through our website. Itās the best way to ensure your application gets into the right hands. Plus, it shows us youāre proactive and keen to join our team!
How to prepare for a job interview at Dweet.
āØKnow Your Stuff
Before the interview, make sure you thoroughly understand the role of a Personal Assistant in a design studio. Familiarise yourself with the responsibilities listed in the job description, especially around diary management and financial tasks. This will help you speak confidently about how your experience aligns with what they need.
āØShowcase Your Communication Skills
Since exceptional communication is key for this role, prepare examples that highlight your ability to communicate clearly and effectively. Think of situations where youāve successfully managed multiple priorities or resolved conflicts, and be ready to share these during the interview.
āØDemonstrate Proactivity
The ideal candidate is proactive and resourceful, so come prepared with ideas on how you would streamline processes or improve efficiency in the role. This could include suggestions for managing the Director's schedule or handling household administration more effectively.
āØBe Ready for Scenario Questions
Expect questions that assess your problem-solving skills and adaptability. Prepare for hypothetical scenarios related to managing a busy schedule or dealing with sensitive information. Practising your responses will help you stay calm and composed during the interview.
