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- Tasks: Join our team as a Production Admin Assistant, supporting creative production and workshop coordination.
- Company: Be part of a dynamic luxury production company in London, known for its innovative craftsmanship.
- Benefits: Enjoy a permanent contract with opportunities for growth in a fast-paced environment.
- Why this job: Perfect for those eager to learn and thrive in a hands-on, collaborative setting.
- Qualifications: No prior experience required; just bring your enthusiasm and attention to detail!
- Other info: This role offers a unique chance to work closely with talented artisans and industry professionals.
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a proactive and detail-oriented Production Admin Assistant to support our busy Workshop and Production teams. This junior-level role is ideal for someone looking to grow in a hands-on, fast-paced creative production environment. The role is split between workshop-based support (2–3 days per week) and cross-functional administrative and operational tasks for the remaining days.
The successful candidate will assist in coordinating production processes, managing component stocks, and supporting quality control. They will also provide cover for the Workshop Planning Manager during periods of absence.
Key Responsibilities
Workshop & Production Coordination
- Support in preparing production orders, ensuring components are correctly allocated before handover to the craftsperson.
- Assist in creating production routes and job records in the system.
- Help raise purchase orders (POs for special orders, hallmarking, castings, stock boxes) and subcontractor orders with clear delivery deadlines and job specifications.
- Management of CAD casting tracker
- Support in managing inventory levels and raising orders for tools and components as needed.
- Support dispatching work to external suppliers as directed by the Head of Workshop.
- Support quality control of returned work alongside the Head of Workshop, including managing Hallmarking.
- Liaise with internal teams, including the Gemstone Manager and Operations, for the movement and processing of goods.
- Record accurate costs against each production piece and assist in maintaining Bills of Materials (BOM).
- Help monitor and update production and delivery schedules.
Cross-Functional Admin Support
- Assist with monthly stock takes and ensure all stock records are accurately updated in the system.
- Assist in quality control during periods of high volume and provide support in photographing finished products.
- Provide support for job creation and BOM entry in the system, ensuring accuracy and timely updates.
- Receive goods and cross-check against POs, ensuring correct spend and specifications and provide support in invoice matching.
- Coordinate the transfers of work-in-progress and finished pieces between the UK Workshop, Production and Inventory Control Departments.
- Provide general admin support to production, procurement and workshop teams on an ad hoc basis (i.e GIA Reports, Department expenses, shipping documents)
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Production Admin Assistant Jessica McCormack Permanent contract London, GB Administration Luxur[...] employer: Dweet.
Contact Detail:
Dweet. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Production Admin Assistant Jessica McCormack Permanent contract London, GB Administration Luxur[...]
✨Tip Number 1
Familiarise yourself with the production processes and terminology used in the creative industry. Understanding terms like 'BOM' (Bill of Materials) and 'PO' (Purchase Order) will help you communicate effectively with the team and demonstrate your enthusiasm for the role.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed inventory or coordinated tasks in previous roles. Being able to discuss specific instances where you've successfully handled similar responsibilities will make you stand out.
✨Tip Number 3
Network with professionals in the creative production field. Attend industry events or join relevant online groups to connect with people who can provide insights into the role and potentially refer you to opportunities at StudySmarter.
✨Tip Number 4
Demonstrate your proactive nature by researching the company and its products. Being knowledgeable about what we do at StudySmarter and expressing genuine interest during any conversations will show that you're a great fit for our team.
We think you need these skills to ace Production Admin Assistant Jessica McCormack Permanent contract London, GB Administration Luxur[...]
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Production Admin Assistant. Emphasise any previous roles in administration or production support, and include specific examples of your attention to detail and proactive approach.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention why you are interested in working in a creative production environment and how your skills can contribute to the team. Be sure to address key responsibilities mentioned in the job description.
Highlight Relevant Skills: In your application, focus on skills that are crucial for the role, such as inventory management, coordination, and quality control. If you have experience with CAD systems or managing production schedules, make sure to include that information.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Production Admin Assistant role.
How to prepare for a job interview at Dweet.
✨Show Your Proactivity
In a fast-paced environment like this, it's crucial to demonstrate your proactive nature. Share examples from your past experiences where you took the initiative to solve problems or improve processes, especially in administrative or production settings.
✨Highlight Attention to Detail
As the role involves managing inventory and coordinating production processes, emphasise your attention to detail. Prepare to discuss how you've successfully managed tasks that required precision, such as maintaining accurate records or quality control.
✨Familiarise Yourself with Production Processes
Research common production processes and terminology relevant to the industry. Being able to speak knowledgeably about these topics will show your genuine interest in the role and help you connect with the interviewers.
✨Prepare Questions for the Interviewers
Having thoughtful questions ready can set you apart from other candidates. Ask about the team dynamics, the tools they use for inventory management, or how success is measured in this role. This shows your enthusiasm and willingness to engage with the company.
