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For Companies At a Glance
- Tasks: Support a creative director with diary management, travel planning, and household administration.
- Company: Dynamic design studio with a flexible working model in London and Ibiza.
- Benefits: Flexible hours, creative environment, and the chance to work in beautiful locations.
- Why this job: Be the backbone of a creative genius while honing your organisational skills.
- Qualifications: Experience as a PA or in admin, with strong communication and financial management skills.
- Other info: Opportunity to thrive in a busy, dynamic environment with room for personal growth.
The predicted salary is between 36000 - 60000 £ per year.
Personal assistant to the Director
Role description
An experienced and highly organised PA with exceptional communication skills and a natural command of systems and operations. This role supports the Director of a design studio through a hybrid, flexible working model, including time within our East London studio. Responsibilities include diary and travel management, household administration, payments, purchases, scheduling for the Director and family, and financial management. The ideal candidate is proactive, communicative, self‑motivated, adaptable, with strong financial awareness and a refined ability to manage multiple priorities with clarity and composure. Spanish is a plus.
Approx. 22 hours a week
Role requirements
- Proven PA or admin experience, comfortable supporting a creative client who has an ever‑changing schedule, personally and professionally.
- Takes initiative, resourceful and proactive, with strong planning and problem‑solving skills.
- Methodical and detail‑focused, with clear, simple written and verbal communication. Takes pride in delivering work to a high standard.
- Experience with personal accounting, legal and finance administration. Handles sensitive information with discretion and integrity.
- Thrives in a busy environment, managing multiple priorities with focus, adaptability, and a positive attitude.
Scope of work
General responsibilities
- Book personal appointments for the director and family.
- Dairy & Schedule management.
- Manage email communication on queries for household management, i.e., school, lawyers, accountants, etc.
- Create systems for general processes as well as adapt to current ones.
Household management
- Liaise with housecare & childcare.
- Car maintenance organisation.
- Adhoc request & scheduling.
Personal finance management
- Salary & tax payments.
- Personal budget.
- Payment management.
- Receipt recording.
Personal shopping
- Children\’s clothes, toys and gifts.
- Collection and returns.
- Track shipments.
- Manage Vinted.
Travel organisation
- Organise for personal, business, children and family.
- Check in flights and collate boarding passes.
- Be on‑call to make any travel changes and cancellations.
- Create itineraries when required.
Manage renewals
- Subscriptions (Household, entertainment).
- Insurance (car, club memberships, health, home).
- Children\’s needs, i.e., school fees.
- Documentation, i.e., Passports.
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Executive Personal Assistant London/Ibiza Design Studio Permanent contract London, GB Ibiza, ES[...] employer: Dweet.
Contact Detail:
Dweet. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant London/Ibiza Design Studio Permanent contract London, GB Ibiza, ES[...]
✨Tip Number 1
Network like a pro! Reach out to your connections in the design and creative industries. Attend events, join online forums, and don’t be shy about asking for introductions. We all know someone who knows someone, so leverage that!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website that highlights your experience as a PA. Include examples of how you've managed complex schedules or handled sensitive information. This is your chance to shine, so make it count!
✨Tip Number 3
Be proactive in your job search! Don’t just wait for job postings to appear. Reach out directly to companies you admire, like our design studio, and express your interest. A little initiative can go a long way in landing that dream role.
✨Tip Number 4
Prepare for interviews by practising common questions and scenarios specific to the PA role. Think about how you would handle scheduling conflicts or manage multiple priorities. We want to see your problem-solving skills in action, so come ready to impress!
We think you need these skills to ace Executive Personal Assistant London/Ibiza Design Studio Permanent contract London, GB Ibiza, ES[...]
Some tips for your application 🫡
Show Off Your Organisational Skills: As a PA, being organised is key! Make sure your application highlights your ability to manage multiple tasks and priorities. Use examples from your past experiences to show us how you’ve kept things running smoothly.
Communicate Clearly: We love clear and simple communication! When writing your application, keep it concise and to the point. Avoid jargon and make sure your personality shines through – we want to get to know you!
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to our specific role. Mention how your skills align with the responsibilities listed in the job description, especially around diary management and personal finance.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive – a quality we value!
How to prepare for a job interview at Dweet.
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Personal Assistant in a design studio. Familiarise yourself with the responsibilities listed in the job description, especially around diary management and personal finance. This will help you speak confidently about how your experience aligns with what they need.
✨Show Off Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your proactive approach and attention to detail.
✨Communicate Clearly
Since exceptional communication is key for this role, practice articulating your thoughts clearly and concisely. Be prepared to discuss how you handle sensitive information and maintain discretion, as this will demonstrate your integrity and professionalism.
✨Be Adaptable and Resourceful
The ideal candidate is adaptable, so think of scenarios where you've had to adjust quickly to changing circumstances. Share how you’ve taken initiative in previous roles, whether it’s creating new systems or solving unexpected problems, to show that you can thrive in a busy environment.
