At a Glance
- Tasks: Lead a team to manage information and records using collaboration tools like Teams and SharePoint.
- Company: Join DVSA, a key player in improving information management across the organisation.
- Benefits: Enjoy a competitive salary, generous leave, flexible working, and a strong pension contribution.
- Other info: Great career development opportunities in a supportive and dynamic environment.
- Why this job: Make a real impact on how information is managed while supporting your team's growth.
- Qualifications: Experience in providing guidance and managing relationships, plus familiarity with collaboration tools.
Location: Bristol, Swansea, Leeds, Nottingham, Newcastle, Oldham (Chadderton), Birmingham (Garretts Green) or Uxbridge.
Salary: £44,241 per annum
Job summary
Would you love to be a key player in a project supporting DVSA to make best use of collaboration tools like Teams, SharePoint and Outlook? Can you help people manage information and records with confidence through providing firm, clear guidance and training? Do you fancy leading a small, close knit and supportive team? Then this could be the job for you! Join DVSA and help shape how information is managed across the organisation. As part of this role, you will support the effective management of information and records throughout their lifecycle, ensuring they are secure, accessible, easy to find, and appropriately disposed of when no longer needed. You'll work with colleagues across a range of business areas, providing advice and support to help them manage information effectively for operational activities and projects. Your work will contribute to improving efficiency, supporting compliance, and enabling better decision-making across DVSA.
Joining our department comes with many benefits, including:
- Employer pension contribution of 28.97% of your salary.
- 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays and a privilege day for the King’s birthday.
- Flexible working options where we encourage a great work-life balance.
Job description
The postholder will work with colleagues and business units across DVSA, providing advice and guidance so that colleagues are confident to manage information in a way that complies with legislation, DVSA policy and good practice. Your responsibilities will include, but aren’t limited to:
- Develop and manage processes to support collaborative working in the Agency’s chosen systems for information and knowledge exchange (MS365 tools including Team, SharePoint and OneDrive).
- Provide a good quality records management service for the Traffic Commissioners, liaising closely with the Office of the Traffic Commissioners to understand their needs.
- Lead and manage a diverse team, supporting their continuing professional and personal development, to ensure that they have the skills and knowledge to provide a good quality records management service. Be responsible for wellbeing within the team.
- Lead involvement in any DVSA projects for records management practices, including writing business cases to seek resources.
- Identify, record and manage risks relating to records management to support the Senior Information Risk Owner.
- Lead on the development and maintenance of records management policies and procedure documents.
Great line management is important to us as an organisation, and we will equip and support line managers to develop the skills they need. We aim to empower line managers to create teams where people can flourish and deliver excellent outcomes for the public.
Person specification
To be successful in this role you will need to have the following experience:
- Experience of providing clear guidance to people.
- Experience of building and managing good quality relationships.
- Experience of working with collaboration tools (e.g. Microsoft SharePoint, Teams, OneDrive; Google Workspace).
Additional Information
A recognised qualification in records management or information management or a related discipline, or a willingness to work towards such qualifications when in post.
Working hours, office attendance and travel requirements
Full time roles consist of 37 hours per week. Whilst we welcome applications from those looking to work with us on a part time basis, there is a business requirement for the successful candidate to be able to work at least 30 hours per week.
To Apply
If you feel you are a suitable candidate and would like to work for DVSA, please click apply to be redirected to our website to complete your application.
Senior Information and Records Manager in Swansea employer: DVSA.GOV
The DVSA.GOV is an excellent employer for aspiring data engineers, offering a unique apprenticeship that blends practical experience with academic achievement. With a supportive work culture, generous benefits including 25 days of annual leave and flexible working options, employees are encouraged to grow and develop their skills in a dynamic environment. Located in vibrant cities like Bristol and Nottingham, this role provides a meaningful opportunity to contribute to important data management initiatives while advancing your career.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Information and Records Manager in Swansea
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like DVSA.GOV looking for candidates who are engaged and informed.
We think you need these skills to ace Senior Information and Records Manager in Swansea
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at DVSA.GOV. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at DVSA.GOV
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with DVSA.GOV’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
