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- Tasks: Automate legal documents and streamline workflows to enhance efficiency.
- Company: Join Dutton Gregory Solicitors, a forward-thinking legal firm embracing technology.
- Benefits: Gain valuable experience in IT with potential for remote work after training.
- Why this job: Shape the future of legal tech while building a rewarding career.
- Qualifications: Detail-oriented, tech-savvy, and eager to learn; programming knowledge is a plus.
- Other info: Collaborative environment with opportunities for professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Are you logical, tech-savvy, and interested in how technology can transform the legal world? Dutton Gregory Solicitors is looking for a Document Automation Specialist to join our growing IT team. This is an exciting opportunity to play a key role in shaping how our lawyers and support teams use technology to deliver efficient, consistent, and high-quality legal documents.
You will work closely with teams across the firm to automate document templates, streamline workflows, and support our move towards smarter, more efficient working. This position offers an excellent foundation for someone looking to build a long-term career in IT, particularly in automation, systems development, or legal technology. This role will eventually transition to remote working once training is complete and the Head of Department is confident in your progress; however, during the initial probation period and for occasional ongoing support and training, you will be required to attend the Chandlers Ford office, so applicants will need to be within a commutable distance.
Job Requirements:
- Detail-oriented, logical, and eager to learn.
- Confident working with Microsoft Word, particularly in formatting and template design.
- Comfortable with or curious about basic programming concepts (e.g., conditional logic, variables, if/then statements).
- An excellent communicator, able to explain technical processes clearly to non-technical colleagues.
- Organised, proactive, and enjoys solving problems.
- Experience in document automation is helpful but not essential — what matters most is your enthusiasm for technology, attention to detail, and willingness to learn.
Job Responsibilities:
- Assist with the production and coding of legal documents and forms within ActionStep and associated third-party integrations.
- Support process and workflow development to ensure documents and forms are effective and user-friendly.
- Build conditional logic and variable fields to streamline document generation.
- Ensure all documents comply with firm-wide and legal standards.
- Collaborate with lawyers and support staff to understand their document needs.
- Provide clear guidance to legal teams on how and why documents are structured in specific ways.
- Share knowledge and documentation with the training team to ensure best practices are understood and followed.
- Maintain the reliability, availability, confidentiality, and security of all firm data and information.
- Deliver high standards of user support and care in a professional and approachable manner.
- Assist the Director of IT.
Document Automation Specialist employer: Dutton Gregory
Contact Detail:
Dutton Gregory Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Automation Specialist
✨Tip Number 1
Network like a pro! Reach out to people in the legal tech space, attend relevant events, and connect with professionals on LinkedIn. We can’t stress enough how valuable personal connections can be in landing that Document Automation Specialist role.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing any document automation projects or relevant tech skills you’ve worked on. Even if it’s just a mock-up, we want to see your enthusiasm and creativity in action!
✨Tip Number 3
Prepare for the interview by brushing up on your communication skills. You’ll need to explain technical concepts clearly to non-techies, so practice breaking down complex ideas into simple terms. We believe in you!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Document Automation Specialist
Some tips for your application 🫡
Show Your Enthusiasm for Tech: When writing your application, let us see your passion for technology and how it can change the legal landscape. Share any experiences or projects that highlight your eagerness to learn and adapt in this field.
Be Detail-Oriented: As a Document Automation Specialist, attention to detail is key. Make sure your application is free from typos and errors. This shows us that you take pride in your work and understand the importance of precision in document creation.
Communicate Clearly: We want to know how well you can explain complex ideas simply. Use your application to demonstrate your communication skills, especially when discussing technical concepts. This will help us see how you might interact with non-technical colleagues.
Apply Through Our Website: To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to keep track of your application and ensure you’re considered for this exciting opportunity!
How to prepare for a job interview at Dutton Gregory
✨Know Your Tech
Brush up on your knowledge of document automation tools and Microsoft Word features. Be ready to discuss how you can leverage technology to improve legal processes, as this will show your enthusiasm for the role.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles or projects. Highlight your logical thinking and attention to detail, as these are key traits for a Document Automation Specialist.
✨Communicate Clearly
Practice explaining technical concepts in simple terms. Since you'll be working with non-technical colleagues, demonstrating your ability to communicate effectively will set you apart from other candidates.
✨Ask Insightful Questions
Prepare thoughtful questions about the firm's current document processes and their future goals. This shows your genuine interest in the role and helps you understand how you can contribute to their success.