At a Glance
- Tasks: Keep our office running smoothly and efficiently while supporting employees and visitors.
- Company: DUSK, a rapidly growing luxury homeware brand with a focus on quality and service.
- Benefits: 25 days holiday, hybrid working, pension scheme, bonus, and staff discounts.
- Other info: Join a fast-paced team and enjoy opportunities for personal and professional growth.
- Why this job: Be the heartbeat of our office and make a real difference in a dynamic environment.
- Qualifications: Experience in office management, strong organisation, and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
DUSK has been bringing adorable luxury homeware to the UK, making beautifully curated homeware accessible to all through offering the best prices, quality, and service. We are a rapidly growing, fast-paced business, and pride ourselves on offering our customers the highest standard of products and service.
About the role: The Office Manager keeps the day to day running of our Head Office smooth, efficient and professional. You are a central point of contact for employees, visitors, suppliers and facilities partners – the person who makes sure the workplace is safe, well maintained and organised.
Day to day, you will oversee general office operations, coordinate facilities, manage supplies, support employees with workplace queries and help maintain a productive and welcoming environment for everyone who works in or visits the building.
Responsibilities:- Act as first point of contact for general queries
- Maintain office policies and guidelines
- Support diary and room bookings
- Assist onboarding new starters
- Manage stock and ordering of office supplies, stationary, kitchen items and run the weekly food shop
- Monitor inventory and reorder before shortages
- Maintain tidy kitchens, meeting rooms and communal spaces
- Act as the main contact for building management, contractors and suppliers
- Report, track and resolve facilities issues – such as faulty equipment, furniture repairs etc
- Coordinate maintenance visits and uphold office standards
- Manage building access including ordering and maintaining access fobs
- Keep accurate records of on-site visitors, coordinate visitor access – following security procedures
- Support workplace health and safety to ensure office compliance
- Help plan and coordinate fire evacuation procedures, drills and emergency information
- Support with risk assessments and stay well informed across procedures
- Welcome visitors, clients and suppliers warmly and professionally
- Manage arrivals and meeting room arrangements – ensure spaces are presentable
- Manage incoming deliveries
- Identify opportunities to improve office processes
- Build and maintain effective relationships with office suppliers, service providers and facilities partners
- Manage communications, deliveries and service requests and review supplier performance, escalated issues when needed
- Previous experience in office management, facilities administration or a similar role
- Strong organisation skills
- Excellent communication and interpersonal skills
- Able to build positive relationships with employees, suppliers and external partners
- Proactive approach and a strong attention to detail
- Able to resolve issues calmly and efficiently
- Comfortable managing practical workplace tasks and coordinating contractors
- Good working knowledge of Microsoft Office, Google workspace and office systems
- 25 Days holiday plus bank holidays
- Hybrid working offered (Monday, Tuesday and Thursday)
- Company pension
- Bonus Scheme
- Staff discounts
Office Facilities Manager in Leeds employer: DUSK.com
DUSK is an exceptional employer that fosters a vibrant and supportive work culture, where employees are valued and encouraged to grow. Located in the heart of Leeds, our Head Office offers a dynamic environment with hybrid working options, competitive benefits including 25 days of holiday, a bonus scheme, and staff discounts, making it an ideal place for those seeking meaningful and rewarding employment in the homeware industry.
StudySmarter Expert Advice🤫
We think this is how you could land Office Facilities Manager in Leeds
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like DUSK.com.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like DUSK.com.
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We think you need these skills to ace Office Facilities Manager in Leeds
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to DUSK.com.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of DUSK.com. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at DUSK.com
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with DUSK.com, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at DUSK.com, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for DUSK.com could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at DUSK.com as they’re likely seeking a candidate who can enhance their workplace culture.
