At a Glance
- Tasks: Support student leaders and senior staff with executive and administrative tasks.
- Company: Durham Students' Union, a vibrant community-focused organisation.
- Benefits: Gain valuable experience, develop skills, and contribute to a positive environment.
- Other info: Opportunity for personal growth and to lead a student staff member.
- Why this job: Make a real difference in student life while building your professional network.
- Qualifications: Strong organisational skills and a passion for supporting others.
The predicted salary is between 25650 - 31350 £ per year.
Job Summary
The Executive Support Coordinator will provide effective and proactive support to Durham SU's elected student leaders, senior staff and volunteers, helping to ensure the effective delivery of Durham SU's work.
The role will support the coordination of executive and governance activity, alongside providing administrative and HR support across the organisation, providing advice, coordination and practical support to help ensure decisions are effectively implemented and that strong working relationships are built with elected student leaders, colleagues and key stakeholders.
Key Responsibilities and Duties
The Executive Support Coordinator is responsible for providing high-quality executive and administrative support to the Chief Executive, Board of Trustees, and senior leadership team, helping to ensure the effective operation of Durham SU.
In particular, the Executive Support Coordinator will
- Maintain excellent working relationships with colleagues across Durham SU Durham University, Board of Trustees and external stakeholders.
- Provide effective coordination and administrative support across executive, governance, and people functions, ensuring information, resources, and communications are managed effectively.
- Support the development and implementation of organisational policies, procedures, and processes, particularly within executive support and people-related areas.
- Provide advice, guidance, and administrative support on HR processes, including recruitment, onboarding, employee records, staff engagement activities, and other people-related initiatives.
- Providing proactive executive support to the leadership team, including diary management, meeting coordination and administrative support.
- Coordinating Board and committee governance processes, including preparing agendas, distributing papers, taking accurate minutes, tracking actions, and maintaining governance records.
- Act as a professional ambassador for Durham SU, demonstrating discretion, confidentiality, and a commitment to supporting an inclusive and positive working environment.
The Executive Support Coordinator is accountable for
- Line managing and supporting a student staff member within the Central Services team, including agreeing objectives, providing regular support and feedback, supporting development opportunities, and ensuring effective delivery of agreed tasks and priorities.
- Maintaining accurate, confidential records and documentation across governance, executive, HR, and Central Services functions, ensuring information is managed appropriately and securely.
- Supporting continuous improvement of administrative, governance, and HR processes to improve efficiency, consistency, and the experience of staff, trustees, and stakeholders.
- Promoting the values, reputation, and strategic objectives of Durham SU through professional, organised, and collaborative working.
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Executive Support Coordinator employer: Durham Students' Union
Durham SU is an exceptional employer that prioritises a supportive and inclusive work culture, making it an ideal place for those looking to contribute meaningfully to student life. With a strong focus on employee growth, the Executive Support Coordinator role offers opportunities for professional development while working closely with elected student leaders and senior staff in a vibrant university setting. The organisation values collaboration and innovation, ensuring that every team member plays a vital role in shaping the future of Durham SU.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Durham Students' Union!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Durham Students' Union.
We think you need these skills to ace Executive Support Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Durham Students' Union. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Durham Students' Union and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Durham Students' Union. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Durham Students' Union's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Durham Students' Union
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Durham Students' Union.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Durham Students' Union will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Durham Students' Union and how you would contribute to adapting HR strategies.
