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- Tasks: Coordinate and manage the company’s vehicle fleet while supporting daily operations.
- Company: Join a dynamic team focused on efficiency and safety in fleet management.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Make a real impact by ensuring vehicles are safe and operational.
- Qualifications: Experience in fleet administration is a plus, but not essential; strong organisational skills required.
- Other info: Opportunity for growth and learning in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a Fleet Administrator to join our team. You will be responsible for the efficient coordination, recordkeeping, and compliance of the company’s vehicle fleet, as well as performing general administrative tasks to support daily business operations. This includes overseeing daily vehicle checks, maintenance scheduling, regulatory compliance, and driver support, while also assisting with office administration such as document management, correspondence, scheduling, and data entry. The role ensures that all vehicles are safe, roadworthy, and properly maintained to minimize downtime and maximize operational performance.
Key Responsibilities:
- Oversee and verify daily vehicle checks completed by drivers, ensuring all safety and operational inspections are performed before vehicles go into service.
- Maintain a log of daily inspection reports and ensure any defects or issues are reported and resolved promptly.
- Schedule regular maintenance, servicing, and repairs to keep all vehicles safe and compliant.
- Manage vehicle and driver documentation, including registration, insurance, MOT, and Tax.
- Coordinate vehicle acquisitions, disposals, and replacements as directed by management.
- Support driver onboarding and compliance by maintaining updated records and ensuring policy adherence.
- Implement and maintain fleet management systems to streamline reporting and recordkeeping.
- Conduct periodic audits of vehicle records, inspection reports, and compliance documentation.
- Perform general administrative duties including filing, data entry, document management, scheduling, and internal communication support.
Qualifications:
Experience: Minimum of 2 years’ experience in fleet administration, logistics, or transportation coordination preferred but not essential.
Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook) and fleet management software (e.g., Samsara, Verizon Connect, or similar).
Knowledge: Understanding of vehicle maintenance processes, compliance standards, and asset tracking best practices.
Soft Skills: Excellent communication, organization, and problem-solving abilities. Strong attention to detail and ability to manage multiple priorities.
Key Competencies: Strong recordkeeping and compliance focus. Ability to work independently and as part of a team. Commitment to safety and continuous improvement. Effective coordination and communication with drivers and vendors. Flexibility and adaptability to manage both fleet and administrative responsibilities.
Fleet Administrator employer: Durateam Environmental
Contact Detail:
Durateam Environmental Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the fleet management industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of vehicle maintenance and compliance standards. We recommend having specific examples ready that showcase your problem-solving skills and attention to detail.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Check out our website for openings that match your skills, and make sure to tailor your approach to each role.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fleet administration or logistics. We want to see how your skills match the job description, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Fleet Administrator role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Tech Skills: Since we’re looking for someone proficient in Microsoft Office and fleet management software, make sure to mention any relevant tools you’ve used. If you’ve got experience with systems like Samsara or Verizon Connect, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Durateam Environmental
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of vehicle maintenance processes and compliance standards. Being able to discuss these topics confidently will show that you understand the core responsibilities of a Fleet Administrator.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you successfully managed multiple priorities or maintained detailed records. This will demonstrate your strong attention to detail and ability to handle the administrative side of the role.
✨Familiarise Yourself with Software
If you have experience with fleet management software like Samsara or Verizon Connect, be ready to talk about it. If not, do a bit of research on these tools so you can discuss how you would adapt to using them in the role.
✨Communicate Effectively
Practice your communication skills by preparing for common interview questions. Be clear and concise in your answers, and don’t hesitate to ask clarifying questions if you need more information. This will reflect your ability to coordinate effectively with drivers and vendors.