At a Glance
- Tasks: Support daily operations and manage administrative functions in a dynamic trading environment.
- Company: Join a forward-thinking company that values organisation and efficiency.
- Benefits: Flexible hours, competitive pay, and opportunities for professional growth.
- Other info: Perfect for those who thrive in a fast-paced, collaborative setting.
- Why this job: Enhance your Excel skills while making a real impact on business operations.
- Qualifications: 2-3 years of admin experience and advanced Excel proficiency required.
The predicted salary is between 30000 - 42000 £ per year.
Seeking a highly organized Office Administrator/Trading Assistant with advanced Excel skills to support daily operations and manage administrative functions.
Key Responsibilities
- Provide administrative support to Trading & Re-order department.
- Maintain approved supplier list, ensuring that documentation is kept up to date.
- Create and maintain complex Excel spreadsheets using advanced functions (pivot tables, VLOOKUP, formulas, macros).
- Generate reports, track data, and analyze information using Excel.
- Expedite orders and communicate with Operations Team to highlight any shortfalls or potential issues that may disrupt business operations.
- Assist with placing purchase orders with suppliers for Goods in line with budget, quality and delivery requirements.
- Handle phone calls, emails, and internal communications.
Required Qualifications
- 2-3 years administrative/office support experience.
- Advanced Excel proficiency: complex formulas, pivot tables, data analysis, charts, macros.
- Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High attention to detail and accuracy.
- Ability to handle confidential information professionally.
Preferred Qualifications
- Experience with CRM systems or project management tools.
- Microsoft Office Specialist certification.
Competencies
- Problem-solving.
- Multitasking.
- Team collaboration.
- Adaptability.
- Customer service orientation.
- Technical aptitude.
Work Details
- Full-time or part-time considered, office-based, standard business hours.
Skills: Office Administrator, Customer service, Microsoft Excel, Problem solving.
Office Administrator/ Trading Assistant in Belfast employer: Dunlop Agencies
Join a dynamic team as an Office Administrator/Trading Assistant where your organisational skills and advanced Excel expertise will be valued. Our supportive work culture fosters collaboration and growth, offering opportunities for professional development in a vibrant environment. Located in a thriving area, we provide a flexible work arrangement and a commitment to employee well-being, making us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator/ Trading Assistant in Belfast
✨Tip Number 1
Get your Excel skills sharp! Since this role requires advanced functions like pivot tables and VLOOKUP, brush up on those skills. We recommend using online resources or practice sheets to get comfortable before the interview.
✨Tip Number 2
Show off your organisational skills! Prepare examples of how you've managed multiple tasks or projects in the past. We want to hear about your time management strategies and how you keep everything running smoothly.
✨Tip Number 3
Practice your communication skills! This job involves a lot of internal communication, so be ready to discuss how you handle phone calls and emails professionally. We suggest doing mock interviews with friends to get feedback.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator/ Trading Assistant in Belfast
Some tips for your application 🫡
Show Off Your Excel Skills:Since advanced Excel skills are a must for this role, make sure to highlight your experience with complex functions like pivot tables and VLOOKUP in your application. We want to see how you've used these skills in real-life scenarios!
Be Organised and Detail-Oriented:As an Office Administrator/Trading Assistant, organisation is key! Use your application to demonstrate your attention to detail and how you manage multiple tasks effectively. A well-structured application will show us you’re the right fit.
Communicate Clearly:Excellent written communication is essential for this role. Make sure your application is clear, concise, and free of errors. We appreciate a friendly tone, so let your personality shine through while keeping it professional!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Dunlop Agencies
✨Master Your Excel Skills
Since advanced Excel skills are a must for this role, make sure you brush up on your knowledge of pivot tables, VLOOKUP, and macros. Practise creating complex spreadsheets and be ready to demonstrate your proficiency during the interview.
✨Know the Company Inside Out
Research the company’s operations and understand how the Trading & Re-order department fits into the bigger picture. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving and multitasking abilities. Think of specific examples from your past experience where you successfully managed multiple tasks or resolved issues, and be ready to share those stories.
✨Showcase Your Communication Skills
As an Office Administrator/Trading Assistant, you'll need to communicate effectively with various teams. Prepare to discuss how you've handled internal communications in the past, and consider practising clear and concise responses to common interview questions.
