At a Glance
- Tasks: Support senior leaders with diary management, meeting coordination, and departmental tasks.
- Company: Dynamic university environment in Sheffield with a focus on innovation.
- Benefits: 38+ days annual leave, flexible working, generous pension, and staff discounts.
- Other info: Opportunities for professional development and a family-friendly workplace.
- Why this job: Join a supportive team and develop your skills while making a real impact.
- Qualifications: Experience as a Personal Assistant and strong organisational skills required.
The predicted salary is between 27319 - 33951 € per year.
Location: Sheffield
Employment type: Full time (Hybrid), Permanent.
Salary: £27,319 – £33,951 per annum.
Overview
Support the Assistant Director of Research Partnerships & Innovation / Director Regional Engagement and Innovation in diary management, meeting coordination, and departmental support tasks.
Main duties and responsibilities
- Proactively manage the diary of the Assistant Director, coordinating with other PAs and teams.
- Organise and coordinate meetings, events, workshops and social activities for internal and external stakeholders.
- Provide full committee servicing, including scheduling, documentation, minute‑taking, and follow‑up on actions.
- Support department facilities management – reporting building faults, purchasing IT equipment, reviewing office space usage.
- Act as a member of the Health & Safety Committee and DSE assessor.
- Build relationships with academic and professional staff and external partners to deliver effective support.
- Assist recruitment and induction of new staff, advise on use of university systems, and place orders for catering.
- Prepare requisitions, purchase orders, sales invoices in line with university financial directives.
- Work flexibly to meet prioritised administrative needs across RPI.
- Continuously develop professional skills.
- Carry out other duties commensurate with the post.
Qualifications
- Previous experience in a Personal Assistant role in any workplace context.
- Knowledge of standard office procedures or relevant qualifications.
- Ability to plan, prioritise and deliver tasks independently while collaborating with a small team.
- Experience supporting senior colleagues with diary management and future work planning.
- Experience organising and delivering meetings and events such as workshops or focus groups.
- Ability to collaborate with colleagues beyond the department to share best practice and improve processes.
- Proactive collaboration and flexibility in planning resources for short-, medium- and long‑term plans.
- Experience responding to queries and providing advice tailored to stakeholders.
- Experience contributing to work beyond one's own role.
Desirable
- Experience working in a large complex organisation.
- Experience of Health & Safety or DSE assessment.
Benefits
- Minimum of 38 days annual leave (pro‑rate) with option to purchase more.
- Flexible working opportunities – hybrid model.
- Generous pension scheme.
- Range of staff discounts on shopping, food and travel.
- Staff networks and peer support.
- Recognition awards.
- Development access to learning and mentoring schemes.
- Family‑friendly policies: paid time off for parenting, caring, menopause support, fertility treatment and more.
We are a Disability Confident Employer.
Contact: Stephanie Riley
Personal Assistant & Departmental Support Officer in Sheffield employer: Dunhillmedical
As a Personal Assistant & Departmental Support Officer in Sheffield, you will thrive in a supportive and dynamic work environment that prioritises employee well-being and professional growth. With a generous benefits package including a minimum of 38 days annual leave, flexible hybrid working options, and access to development programmes, the company fosters a culture of collaboration and recognition, making it an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant & Departmental Support Officer in Sheffield
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on opportunities.
✨Tip Number 2
Prepare for those interviews! Research the company and the people you'll be meeting. Think about how your skills in diary management and event coordination can shine through in your answers. We want you to stand out!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating your experience in supporting senior colleagues and managing multiple tasks. This will help you feel more confident when it’s the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Personal Assistant & Departmental Support Officer in Sheffield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as a Personal Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills:Don’t just list your previous roles; explain how your skills in diary management, event coordination, and team collaboration make you a perfect fit for this position. We want to see how you can support our Assistant Director effectively!
Be Professional Yet Personable:While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can help us get a sense of who you are beyond your qualifications.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure your application gets to the right people and shows your enthusiasm for joining our team!
How to prepare for a job interview at Dunhillmedical
✨Know Your Diary Management
Since the role involves managing the Assistant Director's diary, brush up on your diary management skills. Be ready to discuss how you prioritise tasks and handle scheduling conflicts. Think of examples from your past experience where you successfully managed a busy schedule.
✨Showcase Your Event Coordination Skills
This position requires organising meetings and events, so come prepared with specific examples of events you've coordinated. Highlight your ability to manage logistics, engage stakeholders, and ensure everything runs smoothly. A well-prepared story can really impress!
✨Demonstrate Proactive Collaboration
The job calls for building relationships across departments. Be ready to talk about how you've collaborated with others in previous roles. Share instances where your proactive approach led to improved processes or successful outcomes.
✨Familiarise Yourself with Health & Safety Protocols
If you have experience with Health & Safety or DSE assessments, make sure to mention it. If not, do a bit of research on these topics. Showing that you're aware of these responsibilities will demonstrate your readiness to take on the role's requirements.
