Mechanical Engineering Manager in Sheffield

To ensure that the Mechanical services plant and equipment on the University estate are sound, safe and legally compliant and that policies, procedures and standards for planned maintenance and inspection are understood and implemented effectively. To assist and support the day to day maintenance activities across the University estate, liaising and working with colleagues on estate wide activities. The Department of Estates and Facilities Management (EFM) at the University of Sheffield is responsible for maintaining the University's buildings, facilities, and grounds, managing its property and facilities, and procuring new buildings. The University’s estate contains a wide and varied range of properties which understandably present their own challenges.

Main duties and responsibilities:

• Responsible for mechanical engineering works across campus to assist with the effective operation of the Department.
• Prioritising requests for reactive and planned maintenance from Helpdesk and other sources by contacting relevant departments to agree specific works.
• Ensuring statutory maintenance is managed in a timely manner e.g. pressure systems, boiler servicing and LEV’s, ensuring comprehensive records are maintained.
• Issuing instructions for maintenance works to be carried out in a timely, cost efficient manner by either University staff or external contractors, ensuring works comply with current legislation, Health & Safety codes of practice and University standard procedures.
• Managing a team of University technical staff and contractors, inspecting works to ensure they are carried out to specification, programme and budget.
• Carrying out maintenance project works, identifying the requirements of departments and preparing a design brief.
• Preparing designs for minor works including specification and tender documents according to University and departmental standard procedures and specifications, current legislation and health & safety codes of practice.
• Issuing tenders and subsequent orders.
• Preparing and maintaining a programme of work.
• Supervising works to ensure conformance to specification, programme and budget.
• Commissioning completed installations, management of defects.
• Processing orders, invoices and other documentation, ensuring value for money and that budgetary control, University and departmental procedures are maintained.
• Maintaining records on maintenance activities and items subject to statutory legislation and inspection.
• Liaison with relevant staff to maintain effective communication to facilitate the work of the departments.
• Assist in the running and development of the University’s maintenance management system, attending training courses for updates.
• Assist in the running of the Planned Preventative Maintenance systems formulating working instructions for designated work areas.
• Maintenance and development of Planned Preventative Maintenance programmes for all mechanical systems including items subject to statutory inspection.
• Assist in the development, implementation and management of the maintenance contracts and programmes for the BMS, fume cupboards/LEV’s, gas boiler servicing, specialist gas systems, clean rooms, insurance inspections including pressure systems.
• Member of the department on-call manager team as required.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification:

• Have a good honours degree in Engineering or a similar discipline (or equivalent experience).
• Knowledge of relevant systems, policies, legislation and quality standards.
• Experience of managing and motivating a team of staff.
• Demonstrable experience of executing people processes as required.
• Experience of building and developing a team and aligning the day to day goals of the team within the organisation's strategic vision.
• Excellent customer service skills to ensure an effective and efficient service delivery.
• Ability to identify and implement practical solutions to customer problems and resolve issues.
• Experience of reviewing individual and team progress and performance and embedding organisational strategy into individual performance planning.
• Ability to motivate high performance in others and create high performing teams.
• Ability to develop creative approaches to problem solving.
• Ability to analyse and solve problems with an appreciation of longer term implications.
• Ability to assess and organise resources, and plan and progress work activities.
• Experience of adapting own skills to new circumstances.
• Familiar with and experienced in the use of administrative software packages for example, the Microsoft Office Suite especially intermediate to advanced level Excel.
• An accredited HSE Qualification (IOSH Managing Safely or equivalent).
• Technical Professional Registration or the willingness to work towards it.
• Experience of developing and maintaining a network of contacts throughout own work area.
• Competent in the use of maintenance management software i.e; Planon, CAFMFMX, Concept.

Further Information:

• Grade G7 £38,784 - £47,389 (per annum with potential to progress to £51,753 per annum through sustained contribution)
• Work arrangement: Full Time
• Location: Manager
• Direct reports: Mechanical Supervisor, Mechanical Technicians
• Minimum 41 days annual leave including bank holiday and closure days (pro rata) with ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.
• A range of generous family‑friendly policies: paid time off for parenting and caring emergencies, access to menopause support in the workplace, paid time off and support for fertility treatment.

We are a Disability Confident Leader. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.