Health & Safety Administrator in Sheffield

The University of Sheffield would like to welcome an enthusiastic and hardworking Health & Safety Administrator to work in a challenging and rewarding role within our Occupational Health and Safety (OH&S) Department.

As a Health & Safety Administrator, you will provide administrative support for a wide range of the team’s activities, including organisation of events, training and meetings.

Main duties and responsibilities:

• Provide valuable support and advice to University staff within schools and departments on a range of health and safety policies and procedures, escalating issues to management as needed.
• Provide high-quality administrative support to the OH&S Department, e.g., organising events/training, developing templates, distributing information and taking minutes at meetings, including as part of the major incident response.
• Use and report on health and safety-related data in relevant University systems.
• Maintain health and safety and business continuity systems and databases, ensuring all information is up to date, accurate, and shared appropriately.
• Take responsibility for processing resources or sums of money following established procedures, i.e., checking and processing invoices.
• Support communications and awareness-raising activities for the Department e.g. by maintaining the website, circulating newsletters, and managing emails.
• Identify and propose improvements to systems, processes, and procedures.
• Manage own workload, working independently or with others as required, prioritising tasks to ensure work is completed in a timely manner and that deadlines are met.
• Adhere strictly to confidentiality protocols in all aspects of the role, escalating queries to management as needed.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification:

• Excellent IT skills with a sound knowledge of Google and Microsoft Office products including Word and Excel.
• Ability to learn new systems quickly and to a high standard.
• A high degree of accuracy and attention to detail.
• Experience of handling confidential information appropriately.
• Excellent interpersonal and communication skills (written and verbal) with a commitment to high standards of customer service, with experience of responding efficiently to enquiries.
• Experience of building positive relationships within a team and with associated functions/departments.
• Excellent organisational and prioritisation skills, managing workload effectively, to meet deadlines and provide a timely and efficient service.
• Ability to work effectively both independently and as part of a team with a willingness to assist and work collaboratively with others to ensure work is completed to deadlines.
• Experience in arranging meetings and minute taking.

Further Information:

• Grade 4 £25,249 - £26,707 Potential to progress to £28,778 per annum through sustained exceptional contribution.
• Full-time work arrangement.
• Line manager: Health & Safety Technical Support Analyst.
• A minimum of 38 days annual leave including bank holiday and closure days (pro rata), with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development.
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.
• A range of generous family-friendly policies.
• We are a Disability Confident Leader. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.