Fire Compliance Manager in Sheffield

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

The role is to ensure that the Fire systems and equipment on the University estate are maintained effectively, sound, safe and legally compliant and that policies, procedures and standards for planned maintenance and inspection are understood and implemented effectively. To assist and support the day to day maintenance activities across the University estate, liaising and working with colleagues on estate wide compliance activities.

Main duties and responsibilities:

• Responsible for fire systems planned works across campus to assist with the effective operation of the E&M Department.
• Manage the development, implementation and management of the external subcontractor maintenance contracts and programmes for the fire systems.
• Manage a team of University technical staff and contractors, inspecting works to ensure they are carried out to specification, programme and budget.
• Manage and ensure statutory maintenance is managed in a timely manner e.g. fire alarms, fire dampers, fire extinguishers etc ensuring comprehensive records are maintained.
• Prioritising requests for reactive and planned maintenance from Helpdesk and other sources by contacting the relevant departments to agree specific works.
• Issuing instructions for maintenance works to be carried out in a timely, cost-efficient manner by either University staff or external contractors, ensuring works comply with current legislation, Health & Safety codes of practice and University standard procedures.
• Carrying out maintenance project works, identifying the requirements of departments and preparing a design brief.
• Preparing designs for minor works including specification and tender documents according to University and departmental standard procedures and specifications, current legislation and health & safety codes of practice. Issuing tenders and subsequent orders.
• Preparing and maintaining a programme of work.
• Supervising works to ensure conformance to specification, programme and budget. Commissioning completed installations, management of defects.
• Processing orders, invoices and other documentation, ensuring value for money and that budgetary control, University and departmental procedures are maintained.
• Maintaining records on maintenance activities and items subject to statutory legislation and inspection.
• Liaison with relevant staff to maintain effective communication to facilitate the work of the departments.
• Assist in the running and development of the University’s maintenance management system, attending training courses for updates.
• Assist in the running of the Planned Preventative Maintenance systems formulating working instructions for designated work areas.
• Maintenance and development of Planned Preventative Maintenance programmes for all mechanical systems including items subject to statutory inspection.
• Member of the department on-call manager team as required.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply.

Criteria:

• Have a good honours degree in Engineering or a similar discipline (or equivalent experience).
• Knowledge of relevant systems, policies, legislation and quality standards.
• Experience of managing and motivating a team of staff. Demonstrable experience of executing people processes as required.
• Excellent customer service skills to ensure an effective and efficient service delivery.
• Experience of reviewing individual and team progress and performance and embedding organisational strategy into individual performance planning.
• Ability to develop creative approaches to problem solving.
• Familiar with and experienced in the use of administrative software packages for example, the Microsoft Office Suite especially intermediate to advanced level Excel.
• An accredited HSE Qualification (IOSH Managing Safely or equivalent).
• Technical Professional Registration or the willingness to work towards it.
• Experience of developing and maintaining a network of contacts throughout own work area.
• Competent in the use of maintenance management software i.e; Planon, CAFMFMX, Concept.

Further Information

Grade G7 £38,784 - £47,389 (per annum with potential to progress to £51,753 per annum through sustained contribution)

Work arrangement: Full Time

Direct reports: Fire Operational technicians

For informal enquiries about this job contact Bob Sweeney r.a.sweeney@sheffield.ac.uk

A minimum of 41 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

Flexible working opportunities, including hybrid working for some roles.

A wide range of discounts and rewards on shopping, eating out and travel.

A variety of staff networks, providing opportunities for social interaction, peer support and personal development.

Recognition Awards to reward staff who go above and beyond in their role.

A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.

A range of generous family-friendly policies paid time off for parenting and caring emergencies access to menopause support in the workplace paid time off and support for fertility treatment and more.

We are a Disability Confident Leader. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the recruitment process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society.