At a Glance
- Tasks: Coordinate access for students, manage timesheets, and maintain financial records.
- Company: Join a diverse and inclusive community at the University of Sheffield.
- Benefits: Enjoy flexible working, generous leave, and discounts on shopping and travel.
- Other info: Opportunities for personal development and a commitment to diversity.
- Why this job: Make a real impact in supporting underrepresented groups in higher education.
- Qualifications: A Levels or equivalent, with strong admin and communication skills.
The predicted salary is between 27319 - 31236 € per year.
School/Department: Marketing Admissions Recruitment including checking and authorisation of Casual Worker timesheets; maintaining accurate financial records for audit purposes. Carry out other duties, commensurate with the grade and remit of the post.
Person Specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.
- Educated to A Level or equivalent (or with relevant experience) - Application Form
- General administrative experience including use of email, Microsoft Office, organisational database and financial systems - Application Form / Interview / Assessment
- Ability to write effective communications and to present information to others - Application Form / Interview / Assessment
- Ability to work effectively within a team, developing strong working relationships with others and assisting other team members as necessary to meet Service objectives - Application Form / Interview
- An awareness of Child Safeguarding and a recognition of its importance in supporting young people - Application Form / Interview
- Awareness of General Data Protection Regulations and confidentiality issues relating to documents including the maintenance and retention of data - Application Form / Interview
- Excellent customer service skills with ability to communicate effectively through verbal and written forms - Application Form / Interview / Assessment
- Excellent organisational and time management skills with the ability to manage concurrent tasks or projects in an agile way - Application Form / Interview
- Experience of working with University systems and processes - Application Form / Interview
- An understanding of the barriers that prevent underrepresented groups from progressing to Higher Education - Application Form / Interview
Further Information
Duration: 1 x Permanent, 1 x Fixed term to 16 July 2027. There are two vacancies for the role of Access Co‑ordinator: one is a full‑time permanent position, and the other is a full‑time fixed‑term contract until July 2027. Please indicate in your application if you have a preference for either vacancy.
Salary: £27,319 - £31,236, with potential to progress to £33,951.
Line manager: Direct reports N/A.
For informal enquiries about this job contact Kirsten Fretwell, Access Manager: k.fretwell@sheffield.ac.uk.
Next steps in the recruitment process
It is anticipated that the selection process will take place week commencing 29 June and week commencing 6 July. This will consist of an interview and a task. We plan to let candidates know if they have progressed to the selection stage on the week commencing 22nd June. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Kirsten Fretwell at k.fretwell@sheffield.ac.uk.
A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more. Flexible working opportunities, including hybrid working for some roles. A wide range of discounts and rewards on shopping, eating out and travel. A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks). Recognition Awards to reward staff who go above and beyond in their role. A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework. A range of generous family‑friendly policies paid time off for parenting and caring emergencies access to menopause support in the workplace paid time off and support for fertility treatment and more.
We are a Disability Confident Leader. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process. Criminal record: an enhanced with barred lists DBS check will be needed for this role. More details on the checks can be found on the Government website: gov.uk/criminal-record-checks-apply-role. Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page: sheffield.ac.uk/jobs/candidates.
We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.
The University of Sheffield, Western Bank, Sheffield S10 2TN, +44 114 222 2000.
Access Co-ordinator employer: Dunhillmedical
The University of Sheffield is an exceptional employer, offering a supportive and inclusive work culture that values diversity and fosters personal development. With generous benefits such as flexible working opportunities, extensive annual leave, and a commitment to employee growth through mentoring and professional development schemes, staff are empowered to thrive in their roles. Located in a vibrant city, the university provides a unique opportunity to contribute to meaningful educational initiatives while enjoying a rich community experience.
StudySmarter Expert Advice🤫
We think this is how you could land Access Co-ordinator
✨Tip Number 1
Get to know the company! Research the University of Sheffield and its values. This will help you tailor your responses during the interview and show that you're genuinely interested in being part of their diverse community.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to teamwork, customer service, and data protection. Use examples from your past experiences to demonstrate how you meet the criteria they’re looking for.
✨Tip Number 3
Don’t forget to ask questions! At the end of the interview, have a couple of thoughtful questions ready about the role or the team. This shows your enthusiasm and helps you figure out if it’s the right fit for you.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it’s super easy to keep track of your application status and any updates from the recruitment team.
We think you need these skills to ace Access Co-ordinator
Some tips for your application 🫡
Know the Criteria:Make sure you read through the job description and person specification carefully. Highlight how your experience matches the criteria, especially in areas like administrative skills and customer service. We want to see how you fit into our team!
Be Yourself:Don’t stress if your experience doesn’t match perfectly! We value diverse backgrounds and unique perspectives. Share your story and how it can contribute to our community at StudySmarter. Authenticity goes a long way!
Clear Communication:When writing your application, keep it clear and concise. Use effective communication to present your information. Remember, we’re looking for someone who can communicate well both in writing and verbally, so show us what you've got!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role and our values there!
How to prepare for a job interview at Dunhillmedical
✨Know Your Stuff
Make sure you understand the role of an Access Co-ordinator inside out. Familiarise yourself with the responsibilities mentioned in the job description, especially around financial records and data protection. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Communication Skills
Since effective communication is key for this role, prepare examples of how you've successfully communicated in previous positions. Think about times when you had to present information clearly or resolve issues with customers. Practising these examples will help you articulate your thoughts during the interview.
✨Team Player Vibes
This position requires strong teamwork skills, so be ready to discuss how you've collaborated with others in the past. Share specific instances where you supported team members or contributed to group objectives. Highlighting your ability to build relationships will resonate well with the interviewers.
✨Understand the Bigger Picture
Familiarise yourself with the barriers underrepresented groups face in accessing higher education. Being able to discuss this topic shows your awareness and commitment to the role's mission. It also demonstrates that you align with the university's values of diversity and inclusion.
