Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage estate administration and support the Estate manager with various tasks.
- Company: Join the Duncombe Park Estate team, a vibrant and diverse workplace.
- Benefits: Flexible hours, supportive team environment, and opportunities for personal growth.
- Why this job: Be part of a unique estate, contributing to its management and events.
- Qualifications: Strong communication skills, attention to detail, and a proactive attitude.
- Other info: Ideal for those who thrive in a dynamic, small team setting.
The predicted salary is between 30000 - 42000 £ per year.
This role will be based in the Duncombe Park Estate Office just outside Helmsley. You will oversee the administration of the Estate and act as PA to the Estate manager.
About the Estate
Duncombe Park trades as Helmsley Estate. The Estate comprises a large portfolio of property, including residential, commercial, agricultural and sporting. We also host events in the house and wider parkland. There are six separate Trusts, as well as sole trading operations and partnerships. Some of the entities are opted to tax. We operate as a small team in the office and we seek someone who is willing to be flexible in their work and get involved with all aspects of the running of the Estate. The successful candidate must have attention to detail and act with total confidentiality.
Accountant Role
- Front of house to the office – answering calls, dealing with post and deliveries
- Maintaining stationery stocks and overseeing maintenance contracts of office equipment
- Primary contact for office visitors: staff, contractors, people attending meetings
- Support to Estate manager and others in office – diary, typing, filing
- Assist accountancy team as required – inputting data from invoices
- Timesheet administration and dissemination
- Coordinating and publishing weekly reports
- Overseeing and organising staff training (via external contractors)
- Input information onto Estate systems
- Maintain up to date records on compliance for property – electrical and gas reports, EPCs together with diary system / reminders
- Maintain records for Estate online and paper
General
- Liaison with other departments and staff where necessary
- Talking to tenants and arranging minor repairs with in house team and contractors
- Answering the Estate office telephone
- Dealing with visitors and deliveries to the office
- Ordering supplies for staff and office
- Dealing with the principal’s private family matters from time to time
Skills Required
- Great communication skills and confident manner - able to communicate with people at all levels
- Knowledge of property management and rural estates
- Excellent time management skills, the ability to prioritise, juggle workload and meet deadlines
- High level attention to detail
- A team player - we are a small team and the ability to turn a hand to anything is needed
- Self-motivated and autonomous worker
- Good IT skills – Microsoft (plus Landmark Key Prime – training will be provided)
- Able to quickly grasp new ideas, think on their feet and work to deadlines
- Able to work under pressure in a calm and patient manner
- Have a flexible attitude and ability to manage a number of projects simultaneously
To make your application please click "Fast Apply" now!
Estate Administrator / PA– Full Time – Permanent in York employer: Duncombe Park
Contact Detail:
Duncombe Park Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Administrator / PA– Full Time – Permanent in York
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to the team at Duncombe Park. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your skills and experiences that align with the Estate Administrator/PA role.
✨Tip Number 4
Don't forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Estate Administrator / PA– Full Time – Permanent in York
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your communication skills and attention to detail in your application. We want to see how you can juggle tasks and manage your time effectively, so give us examples of when you've done this before!
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to the Estate Administrator/PA role. Mention specific experiences that relate to property management or working in small teams, as that’s what we’re all about.
Be Yourself: We’re looking for someone who fits into our team, so let your personality shine through in your application. Share a bit about yourself and why you’re excited about the opportunity at Duncombe Park – we love to see genuine enthusiasm!
Apply Through Our Website: Remember to apply through our website using the 'Fast Apply' option. It’s the quickest way to get your application in front of us, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Duncombe Park
✨Know the Estate Inside Out
Before your interview, take some time to research Duncombe Park and its operations. Familiarise yourself with the different aspects of the estate, including its property portfolio and the various trusts. This will not only show your genuine interest but also help you answer questions more confidently.
✨Showcase Your Communication Skills
As an Administrator/PA, you'll need to communicate effectively with a range of people. Prepare examples from your past experiences where you've successfully managed communications, whether it's dealing with visitors or coordinating with contractors. This will demonstrate your ability to handle the role's demands.
✨Highlight Your Attention to Detail
Given the importance of detail in this role, be ready to discuss specific instances where your attention to detail made a difference. Whether it was maintaining records or managing compliance documents, having concrete examples will illustrate your capability to excel in this position.
✨Demonstrate Flexibility and Team Spirit
The job requires a flexible approach and a willingness to pitch in wherever needed. Think of times when you've adapted to changing circumstances or collaborated with a team to achieve a goal. Sharing these experiences will show that you're a great fit for their small team environment.
