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- Tasks: Manage estate administration and support the Estate manager in a dynamic environment.
- Company: Join the Duncombe Park Estate team, a vibrant and diverse workplace.
- Benefits: Flexible hours, permanent position, and opportunities for personal growth.
- Why this job: Be part of a small team making a real impact on estate management.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Ideal for self-motivated individuals who thrive in a collaborative setting.
The predicted salary is between 28800 - 43200 £ per year.
This role will be based in the Duncombe Park Estate Office just outside Helmsley. You will oversee the administration of the Estate and act as PA to the Estate manager.
About the Estate
Duncombe Park trades as Helmsley Estate. The Estate comprises a large portfolio of property, including residential, commercial, agricultural and sporting. We also host events in the house and wider parkland. There are six separate Trusts, as well as sole trading operations and partnerships. Some of the entities are opted to tax. We operate as a small team in the office and we seek someone who is willing to be flexible in their work and get involved with all aspects of the running of the Estate. The successful candidate must have attention to detail and act with total confidentiality.
Accountant Role
- Front of house to the office – answering calls, dealing with post and deliveries
- Maintaining stationery stocks and overseeing maintenance contracts of office equipment
- Primary contact for office visitors: staff, contractors, people attending meetings
- Support to Estate manager and others in office – diary, typing, filing
- Assist accountancy team as required – inputting data from invoices
- Timesheet administration and dissemination
- Coordinating and publishing weekly reports
- Overseeing and organising staff training (via external contractors)
- Input information onto Estate systems
- Maintain up to date records on compliance for property – electrical and gas reports, EPCs together with diary system / reminders
- Maintain records for Estate online and paper
General
- Liaison with other departments and staff where necessary
- Talking to tenants and arranging minor repairs with in house team and contractors
- Answering the Estate office telephone
- Dealing with visitors and deliveries to the office
- Ordering supplies for staff and office
- Dealing with the principal’s private family matters from time to time
Skills Required
- Great communication skills and confident manner - able to communicate with people at all levels
- Knowledge of property management and rural estates
- Excellent time management skills, the ability to prioritise, juggle workload and meet deadlines
- High level attention to detail
- A team player - we are a small team and the ability to turn a hand to anything is needed
- Self-motivated and autonomous worker
- Good IT skills – Microsoft (plus Landmark Key Prime – training will be provided)
- Able to quickly grasp new ideas, think on their feet and work to deadlines
- Able to work under pressure in a calm and patient manner. Have a flexible attitude and ability to manage a number of projects simultaneously.
To make your application please click "Fast Apply" now!
Estate Administrator / PA- Full Time - Permanent in Helmsley employer: Duncombe Park
Contact Detail:
Duncombe Park Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Administrator / PA- Full Time - Permanent in Helmsley
✨Tip Number 1
Get to know the Estate! Research Duncombe Park and its operations. Understanding the ins and outs of the estate will help you stand out in interviews and show your genuine interest.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for the unexpected! Be ready for situational questions during interviews. Think about how you'd handle various scenarios related to administration and support roles.
✨Tip Number 4
Apply through our website! It’s the quickest way to get your application noticed. Plus, it shows you’re keen on joining our team at Duncombe Park.
We think you need these skills to ace Estate Administrator / PA- Full Time - Permanent in Helmsley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Estate Administrator role. Highlight your attention to detail and communication skills, as these are key for us at Duncombe Park.
Craft a Personal Cover Letter: Use your cover letter to tell us why you're the perfect fit for our small team. Share specific examples of how you've managed multiple tasks or worked under pressure in previous roles.
Showcase Your IT Skills: Since good IT skills are essential, mention any relevant software you’re familiar with. If you’ve used Microsoft Office or similar tools, let us know how you’ve applied them in your past work.
Apply Through Our Website: We encourage you to apply directly through our website using the 'Fast Apply' option. It’s the quickest way for us to receive your application and get to know you better!
How to prepare for a job interview at Duncombe Park
✨Know the Estate Inside Out
Before your interview, take some time to research Duncombe Park and its operations. Familiarise yourself with the different aspects of the estate, including property management and the various trusts. This will show your genuine interest in the role and help you answer questions more confidently.
✨Showcase Your Communication Skills
As an Administrator/PA, you'll be interacting with a variety of people. Prepare examples of how you've effectively communicated in past roles, whether it's dealing with visitors, coordinating with contractors, or managing office communications. Highlighting these experiences will demonstrate your fit for the position.
✨Demonstrate Attention to Detail
Given the importance of accuracy in this role, be ready to discuss how you ensure attention to detail in your work. Bring examples of how you've managed records, maintained compliance, or handled sensitive information. This will reassure the interviewers that you can handle the responsibilities of the job.
✨Emphasise Flexibility and Teamwork
The job requires a flexible approach and the ability to work as part of a small team. Be prepared to share instances where you've adapted to changing circumstances or collaborated with others to achieve a common goal. This will highlight your suitability for the dynamic environment at Duncombe Park.
