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- Tasks: Administer invoices and liaise with departments to ensure timely payments.
- Company: Join Dumfries and Galloway Council, committed to equality and community support.
- Benefits: Enjoy remote work options, discounts, and a Cycle-to-Work scheme.
- Why this job: Be part of a supportive team making a real impact in the community.
- Qualifications: Standard Grade in English/Maths or SVQ Level 2; office experience required.
- Other info: Diversity is valued; applications from underrepresented groups are encouraged.
The predicted salary is between 24327 - 24738 £ per year.
Job Description
Senior Clerical Assistant (Permanent) (18/45)
Dumfries
£24,327 – £24,738
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Within the Billing, Ordering and Payments Team of Finance and Procurement, we are currently seeking to recruit a Senior Clerical Assistant. Â Based in Dumfries (Home Working possible), you will play a key role in administering our MOSAIC system for paying and collecting invoices on behalf of Social Work clients. Â You will work 36 hours per week.
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The main responsibilities and activities of the post are set out within the attached job description. Â These also include punching and reconciling invoices on the system and liaising with Service Departments and Suppliers/Customers to ensure invoices are paid accurately and on time and that monies owed to the Council are collected efficiently.
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The successful candidate will be self-motivated and adaptable with good organisational, interpersonal and communication skills. Â You should be a good team player able to work to tight deadlines with a high degree of accuracy.
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Candidates should be educated to Standard Grade in English and/or Maths or SVQ Level 2 or equivalent. Â You should have previous experience of working with the public and working in an office environment and be competent in the use of Microsoft Office systems.
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Here at Dumfries and Galloway Council we are committed to equality, diversity and equal opportunity with our values, which include treating everyone with dignity, fairness and respect, driving us to tackle inequality. We are looking for people that can bring different perspectives and experiences and especially welcome applications from those who are underrepresented in our organisation.Â
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With an exciting benefits package, working for Dumfries and Galloway Council supports you to invest in your own health and wellbeing. Employees have access to our bespoke Vivup platform with over 800 discounts on everyday essentials from top UK retailers, restaurants, utility providers and more. Employees also get access to exclusive discounts from local businesses, a Cycle-to-Work scheme, financial support from My Money Matters, and guidance from our trained Wellbeing Champions.Â
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For further information please contact Lindsay Nairn on 01387 260265 or email: Â lindsay.nairn@dumgal.gov.uk
Senior Clerical Assistant - DGA12327 employer: Dumfries and Galloway Council
Contact Detail:
Dumfries and Galloway Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Clerical Assistant - DGA12327
✨Tip Number 1
Familiarise yourself with the MOSAIC system mentioned in the job description. Understanding how it works and its functionalities will give you an edge during interviews, as you can demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your organisational and communication skills. Since the role involves liaising with various departments and ensuring timely payments, showcasing examples of how you've successfully managed similar tasks in the past can make a strong impression.
✨Tip Number 3
Research Dumfries and Galloway Council's values and commitment to equality and diversity. Being able to discuss how your personal values align with theirs during the interview can set you apart from other candidates.
✨Tip Number 4
Prepare questions about the team dynamics and the specific challenges they face in the Billing, Ordering and Payments Team. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
We think you need these skills to ace Senior Clerical Assistant - DGA12327
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Senior Clerical Assistant position. Highlight key skills such as organisational, interpersonal, and communication skills that are essential for the role.
Tailor Your CV: Customise your CV to reflect your relevant experience in office environments and working with the public. Emphasise your proficiency in Microsoft Office systems and any previous roles that involved invoice processing or financial administration.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your motivation for applying and how your skills align with the values of Dumfries and Galloway Council. Mention your adaptability and ability to work under tight deadlines, as these are crucial for the role.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Ensure that your contact information is correct and that your application presents a professional image.
How to prepare for a job interview at Dumfries and Galloway Council
✨Know the MOSAIC System
Familiarise yourself with the MOSAIC system, as it is central to the role. Understand its functionalities related to invoicing and payments, and be prepared to discuss how you would use it effectively in your daily tasks.
✨Demonstrate Organisational Skills
Highlight your organisational abilities during the interview. Provide examples of how you've managed multiple tasks or tight deadlines in previous roles, showcasing your ability to maintain accuracy under pressure.
✨Showcase Communication Skills
Since the role involves liaising with various departments and customers, be ready to demonstrate your interpersonal skills. Share experiences where effective communication led to successful outcomes, especially in resolving issues or ensuring timely payments.
✨Emphasise Teamwork
As a Senior Clerical Assistant, being a good team player is crucial. Discuss your experience working collaboratively in an office environment, and how you contribute positively to team dynamics while achieving common goals.