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- Tasks: Support the school office with admin tasks and keep everything running smoothly.
- Company: Join Dumfries and Galloway Council, a supportive and inclusive workplace.
- Benefits: Enjoy discounts, pension scheme, and wellbeing support for a balanced life.
- Why this job: Make a difference in a vibrant school environment while gaining valuable experience.
- Qualifications: SCQF Level 4 or equivalent; IT skills and a willingness to learn are key.
- Other info: Fixed term role with opportunities for personal growth and development.
The predicted salary is between 13000 - 14000 £ per year.
Job Description
Clerical Assistant (7/01295) (Fixed Term)
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Moffat Academy
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£15,504.21 – £15,768.89
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We are looking to appoint a Clerical Assistant to join our friendly and busy school office for 25.5 hours per week, 39 weeks per year. This is a key role in ensuring the smooth and efficient running of the school, providing vital administrative support across the whole 2-18 campus.
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The successful candidate will be motivated, organised and resourceful, with strong IT skills and a professional, welcoming manner. Duties will include maintaining school records, processing financial transactions, handling enquiries, managing correspondence, supporting events and activities, and assisting with the day-to-day running of the school office. Confidentiality and accuracy are essential.
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You should be educated to SCQF Level 4 (or equivalent) and confident using Microsoft Office. While experience of office or reception work and familiarity with systems such as SEEMIS or Integra would be an advantage, we do welcome applications from those with the skills and enthusiasm to learn.
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This post is considered as Regulated Work with Vulnerable Children, under the Protection of Vulnerable Groups (Scotland) Act 2007. From 28 February 2011, preferred candidates will be required to join the PVG Scheme or undergo a PVG scheme update check prior to formal offer of employment being made by Dumfries and Galloway Council.
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Applicants who have been resident outside the UK within the last 5 years, if offered a position, in addition to a Disclosure Scotland Check, will be required to provide a completed police record check from the police authority in the country or countries in which they were resident.
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This post is fixed term for up to 12 months.
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This post may be suitable for secondment. Agreement from your line manager must be sought before applying for this post.
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With an exciting benefits package, working for Dumfries and Galloway Council supports you to invest in your own health and wellbeing. Employees have access to our bespoke Vivup platform with over 800 discounts on everyday essentials from top UK retailers, restaurants, utility providers and more. Employees also get access to membership of The Local Government Pension Scheme (Scotland) exclusive discounts from local businesses, a Cycle-to-Work scheme, financial support from My Money Matters, and guidance from our trained Wellbeing Champions
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Requirements
Here at Dumfries and Galloway Council we are committed to equality, diversity and equal opportunity with our values, which include treating everyone with dignity, fairness and respect, driving us to tackle inequality. We are looking for people that can bring different perspectives and experiences and especially welcome applications from those who are underrepresented in our organisation.
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For further information please contact Kelly Murray, School Support Manager, on 01683 222000 or via email at gw22murraykelly@ea.dumgal.sch.uk
Clerical Assistant - DGA12425 employer: Dumfries and Galloway Council
Contact Detail:
Dumfries and Galloway Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - DGA12425
✨Tip Number 1
Network like a pro! Reach out to your contacts, whether it's friends, family, or former colleagues. Let them know you're on the hunt for a Clerical Assistant role and ask if they know anyone in the education sector who might be hiring.
✨Tip Number 2
Prepare for interviews by researching the school and its values. Familiarise yourself with their mission and any recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to clerical work. Think about how your skills in organisation, IT, and communication can benefit the school office. We recommend doing mock interviews with a friend to boost your confidence!
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, it shows you're serious about joining the Dumfries and Galloway Council team. Good luck!
We think you need these skills to ace Clerical Assistant - DGA12425
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Clerical Assistant. We want to see how you can contribute to our busy school office!
Show Off Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in Microsoft Office and any other relevant software. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Be Professional and Welcoming: In your application, convey your professional and friendly manner. This role involves handling enquiries and managing correspondence, so we’re looking for someone who can represent our school positively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Dumfries and Galloway Council
✨Know Your Role
Make sure you understand the key responsibilities of a Clerical Assistant. Familiarise yourself with tasks like maintaining school records and processing financial transactions. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Show Off Your IT Skills
Since strong IT skills are essential for this role, be prepared to discuss your experience with Microsoft Office and any other relevant software. If you have experience with systems like SEEMIS or Integra, mention it! Even if you don’t, express your eagerness to learn.
✨Demonstrate Professionalism
This position requires a welcoming manner and confidentiality. Think of examples from your past experiences where you handled sensitive information or provided excellent customer service. This will show that you can maintain professionalism in a busy school environment.
✨Ask Thoughtful Questions
Prepare some questions about the school’s culture or the team you’ll be working with. This shows your interest in the role and helps you gauge if it’s the right fit for you. Plus, it gives you a chance to engage with the interviewers!