Administrative Assistant Secondary School - DGA12464 in Moffat

Advert

Administrative Assistant Secondary School (7/01297)

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Moffat Academy

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£23,533.64 - £24,728.18

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You will be required to work 36 hours per week, 41 weeks per year.

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Job Summary

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Dumfries and Galloway Council is seeking to appoint an Administrative Assistant to support the effective running of a secondary school office. The postholder will provide administrative assistance to the Head Teacher and School Support Manager and will have responsibility for supervising clerical assistants where required.

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This role is central to ensuring efficient school operations, accurate record keeping, and the provision of high-quality administrative services to staff, pupils, parents, and external stakeholders.

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The successful candidate will be required to:

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• Assist with the organisation of the school office and allocation of duties.
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• Manage correspondence on behalf of the Head Teacher and staff.
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• Maintain pupil and staff records, including use of SEEMiS and associated systems.
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• Support pupil admissions, leavers, and reporting processes.
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• Provide clerical support for meetings, including minute-taking.
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• Undertake financial administration, including requisitions, invoices, and banking.
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• Support school events, awards, and communications.
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• Provide reception and telephone support.
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Please refer to the job description for more information.

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Applicants must be educated to SCQF Level 6 (e.g. National Certificate/Higher) or equivalent, with proven experience of working in an office environment, including the processing of financial documentation. They should be proficient in the use of Microsoft Office packages and standard office systems, and demonstrate strong organisational and interpersonal skills with the ability to prioritise tasks effectively. A high level of discretion, confidentiality and reliability is essential for this role.

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This post is considered as Regulated Work with Vulnerable Children, under the Protection of Vulnerable Groups (Scotland) Act 2007. From 28 February 2011, preferred candidates will be required to join the PVG Scheme or undergo a PVG scheme update check prior to formal offer of employment being made by Dumfries and Galloway Council.

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Applicants who have been resident outside the UK within the last 5 years, if offered a position, in addition to a Disclosure Scotland Check, will be required to provide a completed police record check from the police authority in the country or countries in which they were resident.

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With an exciting benefits package, working for Dumfries and Galloway Council supports you to invest in your own health and wellbeing. Employees have access to our bespoke Vivup platform with over 800 discounts on everyday essentials from top UK retailers, restaurants, utility providers and more. Employees also get access to membership of The Local Government Pension Scheme (Scotland) exclusive discounts from local businesses, a Cycle-to-Work scheme, financial support from My Money Matters, and guidance from our trained Wellbeing Champions

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Here at Dumfries and Galloway Council we are committed to equality, diversity and equal opportunity with our values, which include treating everyone with dignity, fairness and respect, driving us to tackle inequality. We are looking for people that can bring different perspectives and experiences and especially welcome applications from those who are underrepresented in our organisation.

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For further information please contact Kelly Murray, School Support Manager, on 01683 222000 or via email at gw22murraykelly@ea.dumgal.sch.uk

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