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- Tasks: Support daily office operations and be the friendly face of our team.
- Company: Join a dynamic workplace where your organisational skills shine.
- Benefits: Flexible working hours, professional growth, and a supportive environment.
- Why this job: Be the heartbeat of the office and make a real difference every day.
- Qualifications: Organised, detail-oriented, and a confident communicator.
- Other info: Perfect for students seeking part-time work with a friendly vibe.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for a reliable and organised Office Administrator and Reception Coordinator to support the smooth day to day running of our office. This role is central to the business and would suit someone who enjoys being the first point of contact, keeping things in order, and supporting colleagues across multiple departments. You will be responsible for managing reception and phone calls, supporting administrative processes, and carrying out regular monthly tasks that help keep our operations running efficiently.
Key Responsibilities
- Reception and Front of House
- Greet visitors and contractors in a professional and welcoming manner
- Manage incoming phone calls and direct them appropriately
- Maintain a tidy, organised, and professional office environment
- Carry out general office administration duties across the business
- Assist with document management, filing, and record keeping
- Support internal teams with ad hoc administrative tasks
- Manage incoming and outgoing post
- Order office supplies and consumables as needed
- Support basic coordination tasks to ensure the office runs smoothly day to day
- Check delivery notes against purchase orders on a monthly basis
- Flag discrepancies and liaise with relevant team members where required
- Maintain accurate records for finance and operational use
About You
- Highly organised with good attention to detail
- Confident and professional communicator, both in person and on the phone
- Comfortable working independently and managing routine responsibilities
- Competent with basic IT systems including email and Microsoft Office
- Previous office or administrative experience preferred, but not essential for the right person
Working Pattern
This role is required five days per week. We are open to flexible working hours, including school friendly hours, for the right candidate.
Office Administrator and Reception Coordinator in Cardiff employer: Dudleys Aluminium Limited
Contact Detail:
Dudleys Aluminium Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator and Reception Coordinator in Cardiff
✨Tip Number 1
First impressions matter! When you walk into an interview, make sure to greet everyone with a smile and a friendly hello. It sets a positive tone and shows you're ready to be the welcoming face of the office.
✨Tip Number 2
Be prepared to chat about your organisational skills. Think of examples where you've kept things running smoothly, whether it’s managing schedules or keeping a tidy workspace. We want to see how you can bring that order to our office!
✨Tip Number 3
Don’t forget to ask questions during your interview! Show us you’re interested in the role by asking about team dynamics or how we handle administrative tasks. It’s a great way to demonstrate your enthusiasm for being part of our team.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen to join our team as the Office Administrator and Reception Coordinator.
We think you need these skills to ace Office Administrator and Reception Coordinator in Cardiff
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your ability to keep things in order. We love candidates who can demonstrate their organisational skills, so share examples of how you've managed tasks or projects efficiently in the past.
Be Professional and Personable: Since you'll be the first point of contact, it's crucial to convey a friendly yet professional tone in your written application. Let us see your communication style shine through, as this will give us a taste of how you might greet our visitors!
Tailor Your Application: Make sure to tailor your application specifically for this role. Mention the key responsibilities from the job description and explain how your experience aligns with them. This shows us that you’ve done your homework and are genuinely interested in the position.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Dudleys Aluminium Limited
✨Show Off Your Organisational Skills
As an Office Administrator and Reception Coordinator, being organised is key. Prepare examples of how you've kept things in order in previous roles or even in your personal life. This could be managing schedules, organising files, or ensuring a tidy workspace.
✨Practice Your Communication Skills
Since you'll be the first point of contact, it's crucial to demonstrate your communication skills. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with greeting visitors and handling phone calls.
✨Familiarise Yourself with Basic IT Systems
Make sure you're comfortable with basic IT systems like Microsoft Office and email. Brush up on your skills before the interview, and be ready to discuss how you've used these tools in past experiences. If you have any specific software knowledge, mention that too!
✨Highlight Your Flexibility
The job mentions flexible working hours, so be prepared to discuss your availability. Share any experiences where you've adapted to changing schedules or taken on additional responsibilities. This shows you're ready to support the team in whatever way is needed.
