HR Assistant in Coventry

Role Overview

The post holder will provide extensive, end-to-end recruitment support, from initial application through to interview, appointment and induction.

This includes supporting recruitment campaigns, coordinating interviews, attending recruitment events when required and ensuring all safer recruitment documentation is completed in line with organisational policy, Ofsted requirements and regulatory standards.

Key Responsibilities

• Provide high-volume recruitment administration, ensuring a positive and professional candidate experience throughout the process.
• Support recruitment activity from the application stage through to appointment: advertising vacancies, coordinating shortlisting processes and tracking candidate progress.
• Draft, update and maintain job descriptions and adverts in line with safer recruitment guidance and Ofsted regulations.
• Coordinate and support first- and second-stage interviews, including preparing interview packs, schedules and documentation.
• Support managers with recruitment logistics and, where required, attend interviews or recruitment events to provide administrative and practical support.
• Maintain accurate recruitment trackers and spreadsheets to evidence progress, compliance and decision-making.
• Create and issue offer letters and contracts for new starters, and manage contractual changes for existing staff.
• Ensure all new starter documentation is completed fully and accurately prior to start dates.
• Chase and process safer recruitment checks in line with policy, including references, employment history gaps, medical fitness, qualifications and DBS applications and renewals.
• Participate in safer recruitment meetings and contribute to ongoing improvements in recruitment processes.
• Maintain accurate and up-to-date personnel files and probation records.
• Collate and maintain diversity and equality monitoring information.
• Ensure compliance with GDPR, including secure storage of documents and appropriate processing of leaver records.
• Minute meetings as required.
• Support staff welfare administration, including communicating staff benefits.
• Update sickness records and support managers with return-to-work processes.
• Respond to HR-related email enquiries appropriately and professionally.
• Communicate effectively with senior leaders, managers, staff, service users and external professionals.
• Support the office with cover: answer calls, direct visitors and comply with safeguarding procedures.
• Undertake other HR administrative duties as required.
• Desired Attributes
• Highly motivated with a can‑do attitude.
• Accurate and able to work under pressure, prioritising high volumes of work effectively.

Benefits & Development Opportunities

• Continuous training and professional development opportunities.
• Staff wellbeing events throughout the year.
• Team building days.
• Employee Assistance Programme – access to qualified advisors for a wide range of services.
• Cash Plan – free cover after one year of continuous employment.
• Pension scheme with
• Standard

Life: Dudley Lodge contributes 5% towards the pension, matching additional employee contributions up to 7.5% and increasing the contribution to 10% after ten years of service, provided the employee contributes the same.

• Group Life Assurance Policy with Unun Life – tax‑free benefit to all permanent employees, paying a lump sum of 2 × salary in the event of death in service.
• Free tea, coffee, water and fruit for all staff.
• Enhanced holidays: 22 days plus 8 bank holidays up to five years continuous employment; 27 days plus 8 bank holidays up to ten years; 32 days plus 8 bank holidays over ten years.
• Flu vaccine for staff that do not qualify for the NHS vaccine through the NHS Bike Scheme.

Dudley Lodge is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

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