EPR Data Migration Lead

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Main area Data Migration Grade F Contract 12 months (Fixed Term Contract until October 2027) Hours Full time - 37.5 hours per week Job ref 166-DSFS-8356729

Site Sherwood Forest Hospitals NHS Foundation Trust Town Sutton-In-Ashfield Nottinghamshire Salary £48,007 - £55,706 Per annum Salary period Yearly Closing 29/10/2026 23:59

Job overview

The EPR Data Migration Lead will be responsible for the planning, management and delivery of all data migration activities associated with the implementation of the Trust's Electronic Patient Record (EPR) system. The postholder will ensure that data is accurately extracted, cleansed, validated, transformed and migrated from legacy systems into Nervecentre, supporting a safe and successful go-live.
Working across clinical, operational, technical and supplier teams, the Data Migration Lead will establish migration strategies, governance and quality controls, ensuring compliance with information governance, patient safety and regulatory requirements.

Although hybrid working is in place and available across the team, as this role will be key to the EPR programme there will be a requirement to be on site at Sherwood Forest Hospitals a minimum of 3 days per week.

Main duties of the job

Lead the EPR Data Migration workstream, developing migration plans, governance and delivery approaches.
Define migration scope, data requirements, archiving arrangements and cutover activities.
Work with clinical, operational, technical and supplier teams to identify and address data requirements and quality issues.
Oversee data extraction, transformation, mapping, validation and migration from legacy systems.
Lead data cleansing, reconciliation and quality assurance activities to ensure accurate and complete migration.
Manage migration risks, issues and defects, supporting resolution through testing, rehearsal and go-live.
Coordinate migration testing, including mock migrations, dress rehearsals and final cutover.
Produce migration reports, dashboards and status updates for programme governance.
Ensure compliance with Information Governance, GDPR, NHS standards and cybersecurity requirements.
Lead migration resources and suppliers, providing oversight and best practice guidance.
Support operational readiness, go-live and post-implementation stabilisation activities.

Working for our organisation

Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.

DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Please see below link for the DSFS website.

When applying for roles please complete all sections of the application form.

Detailed job description and main responsibilities

For further information about the role, including the key responsibilities, knowledge, skills, experience and person specification requirements, please refer to the attached Job Description and Person Specification.

Person specification

Qualifications and Training

• Degree or equivalent experience in Information Management, IT, Health Informatics, Data Management or related field.
• Evidence of continuing professional development.
• Qualification in Project Management (PRINCE2, MSP or equivalent).
• Qualification in Data Management, Informatics or Business Analysis.
• NHS Digital or Health Informatics certification

Experience

• Experience of system implementation, digital transformation or EPR programmes.
• Experience managing large and complex datasets.
• Experience of data mapping, cleansing, validation and reconciliation.
• Experience working with technical, operational and clinical stakeholders.
• Experience managing risks, issues and dependencies within programme environments.
• NHS Acute Trust experience.
• Experience of PAS, ePMA, Clinical Documentation or Patient Administration data migrations.
• Experience with SQL, reporting tools or data integration solutions.
• Experience supporting go-live and cutover activities.

Experience Knowledge

• Knowledge of data migration methodologies and best practice.
• Understanding of data quality, validation and reconciliation processes.
• Understanding of Information Governance and GDPR requirements.
• Knowledge of programme and project governance frameworks.
• Understanding of risks associated with healthcare data migration.
• Knowledge of NHS data standards and coding structures.
• Understanding of interoperability and healthcare integrations.
• Knowledge of Nervecentre architecture and data structures.

Skills and Ability

• Strong analytical and problem-solving skills.
• Excellent stakeholder engagement and communication skills.
• Ability to interpret complex datasets and business requirements.
• Strong planning and organisational skills
• Ability to manage multiple priorities and workstreams.
• Excellent report writing and presentation skills.
• Attention to detail and commitment to data quality.
• SQL querying and data analysis skills.
• Experience using data migration and ETL tools
• Advanced Excel and reporting skills.

Personal Attributes

• Highly organised and methodical.
• Strong attention to detail.
• Collaborative and team-focused.
• Resilient and able to work under pressure.
• Proactive and self-motivated.
• Committed to delivering high-quality outcomes.
• Patient safety focused.
• Credible and confident when working with senior stakeholders.

Flexible Working

If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.

VISA's and Immigration system

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered at this point in time.

When DSFS Ltd are able to offer sponsorship to work in the United Kingdom (UK), applicants will be required to provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

Derbyshire Support and Facilities Services (‘DSFS’) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

Communications

Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders and NHS Jobs (where applicable) account regularly.

References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up to date email address for all referees when completing your application form.

If you require any support in completing the application form, please do not hesitate to contact the DSFS Human Resources team on 01246 513737 / crhft.dsfshumanresources@nhs.net and we will be happy to provide assistance.

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