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- Tasks: Support our financial systems and ensure smooth data flow across the organisation.
- Company: Join DS Smith, a global leader in sustainable packaging solutions.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on diversity and inclusion.
- Why this job: Be part of a team that drives positive change in sustainability.
- Qualifications: Undergraduate qualification, intermediate Excel skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
We have a fabulous opportunity for a proactive and inquisitive individual to join our Group Finance Team as a System Administrator. In this key role, you will act as the primary point of contact for our internal financial system (HFM), ensuring the integrity of our global user base and supporting the seamless flow of financial data across the organization.
The successful candidate will be someone who enjoys working with numbers but is curious about the "engine room" of finance—the systems themselves. You will work closely with the Finance Team to ensure month-end readiness and play a vital role in maintaining a secure, accurate, and efficient reporting environment.
Key responsibilities include:
- System Administration: Act as the primary lead for HFM user security requests, managing access rights for new starters and leavers to ensure data remains secure and accurate.
- User Support: Act as a vital resource for our global user base, troubleshooting data submission queries and providing guidance on system functionality.
- Reporting Support: Collaborate with the Finance Team to prepare the system for month-end reporting, ensuring all internal controls and requirements are met.
- Testing & Documentation: Creating detailed documentation for all procedures to ensure we are SOX audit compliant.
- Process Optimisation: Maintain and cleanse system access rights regularly, identifying opportunities to improve user workflows and data integrity, improve or create new reports to meet business requirements.
So, if you are a proactive individual, have had some experience working in a finance administration role and are confident using systems but curious about how they work – then we might be looking for you!
About you:
- Undergraduate university qualification or equivalent - ideally accounting or IT related.
- Intermediate Excel skills.
- Proactive.
- Able to work independently but also comfortable building strong working relationships with colleagues and stakeholders around the business.
- A positive and can-do attitude.
- Strong organisational skills with proven ability to handle multiple tasks at any given time.
- Prepared to work flexibly – it is occasionally necessary to perform some tasks outside of normal business hours.
This is a full-time role, split between home working (2 days) and our Head Office in Paddington, London (3 days).
We aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.
Our people come from diverse backgrounds, bringing different perspectives, ideas, and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.
Assistant Systems Administrator employer: DS Smith
Contact Detail:
DS Smith Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Systems Administrator
✨Tip Number 1
Network like a pro! Reach out to current employees at DS Smith on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Assistant Systems Administrator role.
✨Tip Number 2
Prepare for the interview by brushing up on your Excel skills and understanding HFM systems. We want to see your proactive side, so come ready with examples of how you've optimised processes in previous roles.
✨Tip Number 3
Show off your curiosity! During interviews, ask insightful questions about the systems used at DS Smith and how you can contribute to improving user workflows. This will demonstrate your genuine interest in the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Assistant Systems Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Assistant Systems Administrator role. Highlight any relevant finance administration experience and your familiarity with systems, as this will catch our eye!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share your curiosity about financial systems and how your proactive attitude can contribute to our team. Keep it engaging and personal!
Showcase Your Skills: Don’t forget to mention your intermediate Excel skills and any other technical abilities you have. We love seeing candidates who are confident with numbers and systems, so let us know what you've got!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at DS Smith
✨Know Your Systems
Familiarise yourself with the financial systems mentioned in the job description, especially HFM. Understand how they function and be ready to discuss any relevant experience you have with similar systems.
✨Showcase Your Proactivity
Prepare examples that demonstrate your proactive approach in previous roles. Highlight situations where you took the initiative to solve problems or improve processes, as this aligns perfectly with what they’re looking for.
✨Excel Skills Matter
Brush up on your Excel skills before the interview. Be prepared to discuss how you've used Excel in past roles, particularly in relation to data management and reporting, as these are key aspects of the role.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, the systems they use, and their approach to process optimisation. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.