At a Glance
- Tasks: Drive daily operations and enhance employee experience in a dynamic workplace.
- Company: Join DRW, a leading trading firm with a culture of innovation and respect.
- Benefits: Competitive salary, professional growth, and a vibrant work environment.
- Other info: Opportunity to work in a fast-paced, collaborative environment with excellent career prospects.
- Why this job: Be part of a team that values autonomy and challenges the status quo.
- Qualifications: 5+ years in workplace operations and strong multitasking skills required.
The predicted salary is between 40000 - 50000 £ per year.
DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk. Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets. We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.
We’re seeking a proactive, detail-oriented Assistant Workplace Manager to drive seamless daily operations and deliver an exceptional employee experience. This role partners closely with internal teams, vendors, and building management to ensure a safe, efficient, and engaging workplace. The position is based on-site and reports to the Workplace Manager.
Key Responsibilities- Oversee front desk operations, including management of reception services
- Support employee experience initiatives such as wellness programs, workshops, and in-office amenities
- Support the Catering & Events Specialist with event execution as needed (set up/tear down of large-scale events)
- Act as a primary point of contact for employee workplace requests and inquiries
- Maintain high standards for office presentation, amenities, and overall environment
- Assist with onboarding and offboarding processes
- Provide ad hoc support to the Catering Team for office food program
- Occasional flexibility required for on-call support, as well as early morning or evening work related to projects and installations
- Coordinate with building management, security, cleaning, and maintenance vendors
- Manage and track maintenance requests, including HVAC, lighting, and plumbing
- Support workplace related construction and renovation projects in partnership with project managers
- Monitor workplace related budgets and expenses
- Support office space planning, seating arrangements, and internal moves
- Maintain accurate space management systems and workplace data
- Review capacity and utilization data to optimize workspace efficiency
- Support emergency preparedness programs, including fire drills and evacuation procedures
- Assist with badge access control management and reporting
- Ensure workplace policies and procedures are up to date and followed
- Provide administrative and operational support to the Workplace team
- Assist in developing and improving workplace processes and standard operating procedures
- Support internal communications related to office operations and building updates
- Contribute to workplace reporting, surveys, and continuous improvement initiatives
- 5+ years of experience in workplace operations, facilities, or office management
- Strong organizational and multitasking skills with attention to detail
- Demonstrates strong initiative and proactively identifies opportunities to improve workplace operations and employee experience
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities in a fast-paced environment
- Experience working with vendors and cross-functional teams
- Proficiency in workplace tools and systems is an asset (ServiceNow, SharePoint, Slack, Excel, Building Management Ticketing Systems, Access Management Systems, etc.)
- Strong written and verbal communication skills
- Bachelor’s degree or equivalent higher education qualification
Assistant Workplace Manager employer: DRW
At DRW, we pride ourselves on fostering a dynamic and inclusive work environment where innovation and integrity are at the forefront. As an Assistant Workplace Manager in our Chicago office, you will play a crucial role in enhancing employee experiences through seamless operations and engaging initiatives, all while benefiting from our commitment to professional growth and a culture that values autonomy and collaboration. Join us to be part of a team that not only meets high expectations but also encourages you to challenge the status quo and thrive in a fast-paced, rewarding atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Workplace Manager
✨Tip Number 1
Network like a pro! Reach out to current employees at DRW or similar firms on LinkedIn. Ask them about their experiences and any tips they might have for landing the Assistant Workplace Manager role.
✨Tip Number 2
Prepare for the interview by researching DRW's culture and values. Think about how your proactive approach and attention to detail can contribute to their mission of creating an exceptional employee experience.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've successfully managed workplace operations or improved employee experiences in previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows your genuine interest in joining the DRW team.
We think you need these skills to ace Assistant Workplace Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Assistant Workplace Manager role. Highlight your organisational skills and any relevant experience in workplace operations or facilities management.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for DRW. Share specific examples of how you've improved workplace operations or enhanced employee experiences in previous roles.
Showcase Your Communication Skills:Since this role requires excellent communication, make sure your application is clear and concise. Use professional language but let your personality shine through – we want to see the real you!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at DRW
✨Know the Company Inside Out
Before your interview, take some time to research DRW thoroughly. Understand their trading strategies, values, and recent news. This will not only help you answer questions more effectively but also show that you're genuinely interested in the company.
✨Showcase Your Organisational Skills
As an Assistant Workplace Manager, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and ensure smooth operations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle workplace challenges. Think of scenarios related to employee experience initiatives or managing vendor relationships, and prepare your responses to highlight your proactive approach.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, upcoming projects, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
