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For Companies At a Glance
- Tasks: Support sales and accounts functions in a dynamic automotive dealership.
- Company: Join a leading automotive dealership with a vibrant team culture.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be part of a fast-paced environment and make a real impact on customer satisfaction.
- Qualifications: Experience in administration or finance, with strong attention to detail.
- Other info: Great chance to learn about the automotive industry and develop your skills.
The predicted salary is between 25000 - 30000 £ per year.
The Sales & Accounts Administrator plays a key role in supporting both the Sales and Accounts functions within the dealership. This position ensures the accurate processing of vehicle sales documentation, financial transactions, and compliance requirements while maintaining efficient administrative systems and delivering excellent internal and external support.
Key Responsibilities
- Sales Administration & Vehicle Processing
- Prepare and process all vehicle sales documentation, including invoices, order forms, warranties, finance paperwork, and handover packs.
- Maintain accurate vehicle records, including stock lists, registrations, delivery dates, and logbooks.
- Ensure all customer identification and compliance documents are correctly collected and filed.
- Process new and used vehicle registrations using DVLA systems (including AFRL).
- Coordinate with Sales and Workshop teams to schedule vehicle handovers.
- Ensure vehicles are correctly taxed and insured prior to delivery.
- Accounts & Finance Support
- Process purchase invoices, ensuring accurate coding, authorisation, and matching to purchase orders.
- Maintain sales ledger activities, including customer account reconciliation and issuing statements.
- Support credit control by monitoring outstanding balances and following up where required.
- Assist with logging deposits, balance payments, and finance settlements.
- Reconcile vehicle deals in collaboration with Sales Administration.
- Banking & Reconciliation
- Support daily banking processes, including posting receipts and payments.
- Reconcile bank accounts, card payments, and petty cash.
- Prepare cash sheets and ensure compliance with cash-handling procedures.
- Reporting & Month-End
- Produce daily, weekly, and monthly reports relating to sales and financial performance.
- Assist with month-end tasks including accruals, journals, and reconciliations.
- Support the preparation of management accounts with accurate and timely data.
- Customer, Supplier & Internal Support
- Provide administrative support to Sales Executives and Accounts teams.
- Liaise with external suppliers, finance providers, and logistics partners.
- Assist with warranty, workshop, and parts invoice processing.
- General Administration & Compliance
- Maintain up-to-date and accurate data within CRM and Dealer Management Systems.
- Ensure all processes comply with dealership policies, FCA regulations, and manufacturer standards.
- Manage filing systems (digital and paper) in line with audit and compliance requirements.
- Handle confidential customer and financial information securely.
- Support audit activities by preparing and supplying required documentation.
Skills & Experience
- Essential
- Previous experience in administration and/or accounts/finance role.
- Strong attention to detail with high levels of accuracy.
- Good IT skills, including Microsoft Office, Excel, and CRM/DMS systems.
- Ability to manage multiple tasks, prioritise workload, and meet deadlines.
- Strong communication, organisational, and problem-solving skills.
- Desirable
- Experience within the motor trade or dealership environment.
- Knowledge of DVLA registration processes (including AFRL).
- Familiarity with Dealer Management Systems (e.g., Pinnacle, Kerridge, or similar).
- Understanding of vehicle sales processes, finance documentation, and FCA compliance.
- Experience with vehicle taxation procedures and compliance requirements.
Personal Attributes
- Professional, reliable, and trustworthy.
- Highly organised and methodical with excellent attention to detail.
- Proactive and able to work independently as well as part of a team.
- Positive attitude with a willingness to learn and adapt.
- Customer-focused approach with strong interpersonal skills.
Accouns Admin Assitant in Bury employer: Driver Hire Blackburn
Contact Detail:
Driver Hire Blackburn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accouns Admin Assitant in Bury
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues in the automotive industry. You never know who might have a lead on that perfect Sales & Accounts Administrator role.
✨Tip Number 2
Get your online presence sorted! Update your LinkedIn profile to reflect your skills and experience relevant to the job. Make sure it’s polished and professional, as recruiters often check this before reaching out.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by researching common questions for administrative roles. Role-play with a friend or in front of the mirror to boost your confidence and nail those responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Let’s get you that dream job!
We think you need these skills to ace Accouns Admin Assitant in Bury
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales & Accounts Administrator role. Highlight your previous experience in administration and finance, and don’t forget to mention any relevant skills like attention to detail and IT proficiency.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the job description, especially those involving vehicle sales documentation or accounts support.
Show Off Your Skills: We want to see your skills in action! If you have experience with CRM or Dealer Management Systems, make sure to include that. Also, highlight your ability to manage multiple tasks and meet deadlines, as these are key for this role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Driver Hire Blackburn
✨Know Your Stuff
Make sure you brush up on the key responsibilities listed in the job description. Familiarise yourself with vehicle sales documentation, DVLA processes, and financial transactions. This will show that you're not just interested in the role but also understand what it entails.
✨Show Off Your Skills
Prepare examples from your past experience that highlight your attention to detail, organisational skills, and ability to manage multiple tasks. Think of specific situations where you successfully handled administrative or accounts-related challenges, as this will demonstrate your capability for the role.
✨Ask Smart Questions
Come prepared with questions that show your interest in the company and the role. You might ask about the team dynamics, how they handle compliance issues, or what software they use for their Dealer Management Systems. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Be Professional Yet Approachable
While it's important to maintain professionalism, don't forget to let your personality shine through. A positive attitude and a willingness to learn can go a long way. Remember, they’re looking for someone who fits well within their team, so being personable can make a big difference.