At a Glance
- Tasks: Support admin and finance functions for a diverse property portfolio.
- Company: Join the inclusive Driver and Vehicle Standards Agency team.
- Benefits: Enjoy competitive salary, generous leave, and a strong pension scheme.
- Other info: Full-time role with excellent career development opportunities.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: Experience in admin/finance support and proficiency in Microsoft Office 365 required.
The predicted salary is between 30485 - 30485 £ per year.
This job is with Driver and Vehicle Standards Agency, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
About the job
Job summary
Have you got working knowledge and experience of admin and finance support functions? Do you have good communication skills? Can you demonstrate working knowledge and skills in Microsoft Office 365, including SharePoint, Word, Excel and Teams? If so, we'd love to hear from you!
The function of the Corporate Estates Support Officer sits within the Corporate Estates Management Team (CEM) within a wider Estates. The DVSA Estate is made up of a diverse portfolio of around 500 leased and freehold properties across Great Britain. The purpose of the Corporate Estates Support Officer role is to deliver and maintain an effective and efficient estates portfolio by supporting the financial needs of Corporate and Operational Business Functions. The post holder will support work to maintain agreed works, payments and management of our current estate portfolio to the needs of the agency. The role will be required to engage with internal stakeholders (teams within Estates, Finance, Commercial, Operations and Enforcement) and external stakeholders (Landlords and Service Providers).
Your responsibilities will include, but aren't limited to:
- Provide advice, support, and challenge to internal stakeholders on payment account management and general estates matter issues.
- Provide clear and specific instructions through SAP financial and contract management to external stakeholders and service providers.
- Provide practical and cost-effective recommendations to resolve SAP issues with stakeholders and service providers.
- Ensuring the timely and correct payment of service charges, utility bills, casual hire and insurance for Estates landlords' costs as per lease obligations.
- Maintaining the Estates Finance database with service charge, rates and insurance payments for all sites.
- Liaising with relevant internal and external stakeholders to ensure needs are met.
- Maintain good relations and communications with all members of the team and respond politely and in a timely fashion to internal and external.
- Work closely with the Finance teams to manage landlord and tenant expectations and maintain and improve working relationships with those key stakeholders.
Required experience:
- Working knowledge/experience of admin/finance support functions.
- Good communication skills.
- Working knowledge and skill in Microsoft Office 365 suite, including SharePoint, Word, Excel and Teams.
- Working knowledge and skill using Adobe Pro software.
- Willing to undertake appropriate training to develop professional/technical knowledge if required.
Additional Information
Working hours, office attendance and travel requirements: Full time roles consist of 37 hours per week. Whilst we welcome applications from those looking to work with us on a part time basis, there is a business requirement for the successful candidate to be able to work at least 35 hours per week. This role is not suitable for hybrid working and will require the successful candidate to work solely from their designated workplace or, when required for business reasons, from other offices/work locations/visiting stakeholders.
Visa Sponsorship: Please note that we do not hold a UK Visa & Immigration (UKVI) Skilled Worker Licence sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship. Candidates must ensure they have the appropriate rights to work in the UK before application.
Qualifications: GCSE English and Mathematics (minimum grade C) or equivalent is essential. You will be required to provide evidence that you hold any essential qualifications/licenses at some point during the recruitment process. If you cannot provide evidence, your application will be withdrawn.
Behaviours: We'll assess you against these behaviours during the selection process: Working Together, Making Effective Decisions, Managing a Quality Service, Delivering at Pace.
Benefits: Alongside your salary of £30,485, Driver and Vehicle Standards Agency contributes £8,831 towards you being a member of the Civil Service Defined Benefit Pension scheme. Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits, including a generous annual leave entitlement, attractive pension options with an employer contribution of 28.97%, flexible working, good career development opportunities, a variety of career paths, inclusive working environments and much more to support a healthy work/life balance.
Selection process details: This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Ability and Experience. Our selection process ensures a comprehensive assessment of each applicant's qualifications, skills, and potential fit within our organisation.
Reasonable Adjustments: As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. Complete the "Assistance required" section in the "Additional requirements" page of your application form to tell us what changes or help you might need during the recruitment process.
Corporate Estates Support Officer in Nottingham employer: Driver and Vehicle Standards Agency
The Driver and Vehicle Standards Agency (DVSA) is an exceptional employer that prioritises inclusivity and employee well-being, offering a supportive work culture where diverse talents thrive. With generous benefits including a robust pension scheme, flexible working options, and ample career development opportunities, employees are empowered to grow professionally while maintaining a healthy work-life balance. Located across Great Britain, the DVSA provides a dynamic environment for those looking to make a meaningful impact in public service.
Contact Details:
Driver and Vehicle Standards Agency Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Corporate Estates Support Officer in Nottingham
✨Tip Number 1
Get familiar with the DVSA and its values. Research their projects and initiatives, especially around estates management. This will help you tailor your conversations during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your communication skills! Since this role involves liaising with various stakeholders, consider doing mock interviews or role-playing scenarios to boost your confidence and clarity when discussing admin and finance support functions.
✨Tip Number 3
Brush up on your Microsoft Office 365 skills, particularly Excel and SharePoint. You might want to create a few sample reports or presentations to showcase your proficiency during the interview process.
✨Tip Number 4
Apply through our website for a smoother experience! It’s the best way to ensure your application gets the attention it deserves. Plus, you’ll find additional resources that can help you prepare for the selection process.
We think you need these skills to ace Corporate Estates Support Officer in Nottingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Corporate Estates Support Officer role. Highlight your admin and finance support experience, and don’t forget to mention your skills in Microsoft Office 365. We want to see how you fit into our team!
Craft a Compelling Personal Statement:Your personal statement is your chance to shine! Use it to showcase your communication skills and any relevant experiences. Keep it clear and concise, and remember to link your experiences back to the job description.
Be Honest and Authentic:When filling out your application, be truthful about your experiences and skills. We value authenticity, so share your genuine experiences rather than trying to fit a mould. It’s all about finding the right fit for both you and us!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need about the role and our company culture there.
How to prepare for a job interview at Driver and Vehicle Standards Agency
✨Know Your Stuff
Make sure you brush up on your admin and finance support functions. Be ready to discuss your experience with Microsoft Office 365, especially SharePoint, Word, Excel, and Teams. Having specific examples of how you've used these tools in past roles will really help you stand out.
✨Communication is Key
Since this role involves liaising with various stakeholders, practice your communication skills. Think about how you can clearly explain complex information, especially regarding payment account management and SAP issues. Role-play with a friend or family member to get comfortable.
✨Show Your Team Spirit
The DVSA values teamwork, so be prepared to share examples of how you've worked collaboratively in the past. Highlight any experiences where you’ve successfully managed relationships with both internal and external stakeholders, as this will demonstrate your ability to work well within a team.
✨Prepare for the Online Test
Before the interview, make sure you're ready for the online test. It’s crucial to complete it promptly after applying. Brush up on your numerical skills and practice any relevant tests you can find online to ensure you're confident when the time comes.
