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- Tasks: Process vehicle orders and ensure all documentation is accurate and compliant.
- Company: Join Drive Motor Retail, a leading automotive dealer group in the UK.
- Benefits: Enjoy 24 days annual leave, pension scheme, and staff discounts.
- Other info: Great opportunities for development in a friendly office environment.
- Why this job: Be part of a supportive team and make an impact in the automotive industry.
- Qualifications: Attention to detail, strong IT skills, and a proactive attitude are key.
The predicted salary is between 25000 - 25000 £ per year.
About Us
Drive Motor Retail is one of the UK’s most successful automotive dealer groups, representing some of the most recognisable brands in the industry. With a strong focus on customer service, compliance, and efficiency, our administration team plays a vital role in the day-to-day success of our sales operations. We’re now looking for a detail-oriented Vehicle Sales Administrator to join our high-performing and supportive team.
Benefits Package Includes:
- 24 Days Annual Leave (plus bank holidays), increasing to 27 with service
- Pension Scheme
- Medicare Cash Plan – Including same-day online GP access and support for children
- Staff Discounts on vehicle servicing, repairs, and purchases
- Employee Reward Portal offering discounts with hundreds of retailers
- Referral Bonus Scheme for recommending successful hires
- Friendly Office Environment with supportive management and opportunities for development
About the Role
As a Vehicle Sales Administrator, you will be responsible for the accurate and efficient processing of vehicle orders from start to finish. Working closely with the sales team, finance companies, and manufacturers, you will ensure all documentation is correct and compliant, vehicles are taxed and registered, and customer handovers are prepared on time. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple priorities in a deadline‑driven environment.
Key Responsibilities:
- Process new and used vehicle orders through manufacturer and internal systems
- Prepare and complete all relevant documentation for vehicle registration and taxation
- Monitor and update vehicle delivery schedules
- Liaise with the sales team, manufacturers and external finance companies
- Ensure all vehicle files are fully compliant with regulatory and internal requirements
- Maintain accurate and up-to-date records in the DMS (Dealer Management System)
- Support general administrative tasks including invoicing and filing
- Provide ad‑hoc assistance to the Sales Manager and wider team as needed
What We’re Looking For:
- Previous experience in a Vehicle Sales Administration role (preferred)
- High attention to detail and accuracy
- Ability to work under pressure and meet strict deadlines
- Strong IT skills – confident using Excel, email and internal systems (DMS experience desirable)
- A team player with a proactive attitude and excellent organisational skills
- Good communication and interpersonal abilities
- Automotive industry experience advantageous but not essential for the right candidate
Vehicle Sales Administrator employer: Drivemotorretail
Contact Detail:
Drivemotorretail Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vehicle Sales Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the automotive industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Drive Motor Retail and understanding their values. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Vehicle Sales Administrator, you'll need to liaise with various teams. Mock interviews with friends can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Drive Motor Retail.
We think you need these skills to ace Vehicle Sales Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Vehicle Sales Administrator role. Highlight your relevant experience and skills, especially those that match the job description. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share your passion for the automotive industry and how your attention to detail will help us maintain our high standards.
Showcase Your Skills: Don’t forget to mention your IT skills, especially if you have experience with DMS or Excel. We love candidates who can hit the ground running, so let us know how you can manage multiple priorities effectively!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you one step closer to joining our friendly team!
How to prepare for a job interview at Drivemotorretail
✨Know Your Stuff
Before the interview, make sure you understand the role of a Vehicle Sales Administrator inside out. Familiarise yourself with the key responsibilities mentioned in the job description, like processing vehicle orders and ensuring compliance. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Attention to Detail
Since this role requires a high level of accuracy, be prepared to discuss examples from your past experiences where your attention to detail made a difference. Whether it’s catching an error in documentation or managing multiple priorities effectively, share specific stories that highlight your skills.
✨Brush Up on Your IT Skills
The job mentions strong IT skills, especially with Excel and DMS. If you have experience with these systems, be ready to talk about it. If not, consider doing a quick online course or tutorial to get familiar with basic functions. This shows initiative and readiness to learn!
✨Be a Team Player
Drive Motor Retail values teamwork, so think of examples where you've successfully collaborated with others. Whether it was working with sales teams or liaising with external partners, demonstrating your ability to work well in a team will resonate well with the interviewers.