At a Glance
- Tasks: Process vehicle orders and ensure all documentation is accurate and compliant.
- Company: Join Drive Motor Retail, a leading UK automotive dealer group focused on customer service.
- Benefits: Enjoy 24 days annual leave, a pension scheme, and staff discounts on services and purchases.
- Other info: We celebrate diversity and welcome applicants from all backgrounds.
- Why this job: Be part of a supportive team with opportunities for development in a friendly office environment.
- Qualifications: Attention to detail, strong IT skills, and good communication are essential; experience preferred but not required.
The predicted salary is between 21000 - 30000 £ per year.
Job Opportunity: Vehicle Sales Administrator
Location:York – YO26 6RB
Salary:£25,251.60
Hours of Work:Monday to Friday, 8.30am – 5.00pm
About Us
Drive Motor Retail is one of the UK’s most successful automotive dealer groups, representing some of the most recognisable brands in the industry. With a strong focus on customer service, compliance, and efficiency, our administration team plays a vital role in the day-to-day success of our sales operations. We’re now looking for a detail-orientedVehicle Sales Administratorto join our high-performing and supportive team.
Benefits Package Includes:
- 24 Days Annual Leave(plus bank holidays), increasing to 27 with service
- Pension Scheme
- Medicare Cash Plan– Including same-day online GP access and support for children
- Staff Discountson vehicle servicing, repairs, and purchases
- Employee Reward Portaloffering discounts with hundreds of retailers
- Referral Bonus Schemefor recommending successful hires
- Friendly Office Environmentwith supportive management and opportunities for development
About the Role – Vehicle Sales Administrator
As a Vehicle Sales Administrator, you will be responsible for the accurate and efficient processing of vehicle orders from start to finish. Working closely with the sales team, finance companies, and manufacturers, you will ensure all documentation is correct and compliant, vehicles are taxed and registered, and customer handovers are prepared on time.
This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple priorities in a deadline-driven environment.
Key Responsibilities:
- Process new and used vehicle orders through manufacturer and internal systems
- Prepare and complete all relevant documentation for vehicle registration and taxation
- Monitor and update vehicle delivery schedules
- Liaise with the sales team, manufacturers, and external finance companies
- Ensure all vehicle files are fully compliant with regulatory and internal requirements
- Maintain accurate and up-to-date records in the DMS (Dealer Management System)
- Support general administrative tasks including invoicing and filing
- Provide ad-hoc assistance to the Sales Manager and wider team as needed
What We’re Looking For:
- Previous experience in aVehicle Sales Administrationrole (preferred)
- High attention to detail and accuracy
- Ability to work under pressure and meet strict deadlines
- Strong IT skills – confident using Excel, email, and internal systems (DMS experience desirable)
- A team player with a proactive attitude and excellent organisational skills
- Good communication and interpersonal abilities
- Automotive industry experience advantageous, but not essential for the right candidate
Inclusion & Equality
Drive Motor Retail is an equal opportunity employer. We are committed to providing a workplace that celebrates diversity and fosters inclusion. We welcome applicants from all backgrounds and walks of life.
#J-18808-LjbffrVehicle Sales Administrator in York employer: Drivemotorretail
Drive Motor Retail is an exceptional employer, offering a supportive and friendly work environment in York, where employees can thrive in their roles. With a comprehensive benefits package that includes generous annual leave, a pension scheme, and access to a Medicare Cash Plan, we prioritise the well-being and development of our team members. Join us to be part of a high-performing administration team that values attention to detail and fosters growth opportunities within the dynamic automotive industry.
StudySmarter Expert Advice🤫
We think this is how you could land Vehicle Sales Administrator in York
✨Tip Number 1
Familiarise yourself with the automotive industry and the specific brands that Drive Motor Retail represents. Understanding their products and services will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Brush up on your IT skills, especially with Excel and any Dealer Management Systems (DMS) you might encounter. Being able to showcase your proficiency in these areas can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple priorities in previous roles. Use specific examples to illustrate your ability to work under pressure and meet deadlines, as this is crucial for the Vehicle Sales Administrator position.
✨Tip Number 4
Network with current or former employees of Drive Motor Retail if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the application process.
We think you need these skills to ace Vehicle Sales Administrator in York
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in vehicle sales administration or similar roles. Emphasise your attention to detail, organisational skills, and any experience with DMS or automotive industry knowledge.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your skills align with them, particularly your ability to manage multiple priorities and work under pressure.
Highlight Relevant Skills:In your application, focus on key skills such as strong IT proficiency, communication abilities, and teamwork. Provide examples of how you've successfully used these skills in previous roles, especially in deadline-driven environments.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Vehicle Sales Administrator role.
How to prepare for a job interview at Drivemotorretail
✨Showcase Your Attention to Detail
As a Vehicle Sales Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Strong Communication Skills
This role requires liaising with various stakeholders. During the interview, highlight instances where your communication skills made a difference, whether in resolving issues or facilitating teamwork.
✨Familiarise Yourself with DMS and IT Skills
Since strong IT skills are essential, brush up on your knowledge of Dealer Management Systems (DMS) and Excel. Be ready to discuss how you've used these tools in previous roles to manage data effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle multiple priorities under pressure. Think of scenarios where you successfully managed tight deadlines or complex tasks, and be ready to share those stories.
