At a Glance
- Tasks: Coordinate high-profile live events and video shoots from planning to execution.
- Company: Join a dynamic team in a creative London office focused on exceptional event production.
- Benefits: Enjoy a fast-paced environment with opportunities for professional growth and collaboration.
- Why this job: Be at the forefront of exciting events, working with top-tier professionals in a vibrant culture.
- Qualifications: Experience in senior-level event planning and strong communication skills are essential.
- Other info: Ideal for proactive individuals who thrive under pressure and love problem-solving.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised, proactive, and adaptable full-time Senior Production Coordinator to join our team, working on-site at our client's dynamic London office. This multifaceted role will be pivotal in ensuring the seamless execution of both high-profile live events and professional video production studio shoots, within a fast-paced, collaborative, and creative environment.
Duties & Responsibilities
- Strategically own the end-to-end coordination of complex live events, from initial booking and strategic planning to on-site execution, stakeholder management, and comprehensive post-event follow-up, often leading other coordinators or assistants.
- Consistently deliver exceptional service by meticulously managing event booking requests for our client's diverse event spaces, including the large multi-use event space and smaller meeting rooms, often handling high-priority or complex requests.
- Serve as the primary lead point of contact for senior event stakeholders, including internal teams and external vendors, ensuring clear, proactive communication, seamless collaboration, and swift, decisive problem resolution for high-stakes situations.
- Oversee and manage all logistical aspects of events, including advanced vendor coordination, complex equipment setup, intricate room layouts, and comprehensive attendee management, while strictly adhering to the client's brand guidelines and ensuring best practices are followed.
- Proactively anticipate, identify, and independently resolve potential challenges, ensuring events run smoothly and efficiently, implementing contingency plans, and maintaining a calm and professional demeanor under significant pressure.
- Maintain accurate and detailed event records and documentation, including booking confirmations, budget tracking, and comprehensive post-event reports, providing insights and recommendations for future improvements.
- Provide advanced and comprehensive support for video production studio shoots, often leading scheduling and managing complex on-set logistics.
- Lead the coordination of studio bookings and strategically manage studio resources, ensuring efficient utilisation of space and equipment, implementing best practices for studio maintenance, and maintaining a highly organised studio environment, often stepping in when the Producer needs a senior level of support.
- Collaborate closely with production teams (including directors, camera operators, and sound engineers) to ensure seamless and highly efficient shoot operations, providing critical on-set assistance and problem-solving as needed.
- Oversee and support the post-production process by assisting with the organisation and management of the final production assets and ensuring timely and accurate delivery to clients, potentially guiding junior team members.
Skills & Qualifications
- Demonstrated experience in senior-level meeting planning or stage management roles, ideally with a focus on high-profile events.
- Proven ability to establish and maintain strong relationships and positive rapport with senior colleagues, clients, vendors, and suppliers.
- Exceptional oral and written communication skills, with experience in professional correspondence and presentations.
- Highly organised with superior time management skills, capable of independently managing multiple complex tasks simultaneously, meeting strict deadlines, and maintaining impeccable attention to detail.
- Advanced knowledge of Google applications or Microsoft Office Suite.
- A strategic and creative problem-solver, highly resourceful, and a collaborative team leader.
- Calm and flexible approach to handling the pressure and stress of ever-changing and demanding situations, demonstrating strong leadership under pressure.
- Ambitious, highly proactive, and adaptable when working in a fast-paced, high-volume environment.
- Demonstrated ability to collaborate effectively with colleagues at all levels, including senior management.
- A self-starter who can demonstrate a strong commitment to continuous learning and professional development.
- In-depth understanding and extensive experience of various complex event formats, including Q&A, training events, town hall meetings, hybrid events, and large-scale corporate functions.
Education & Experience
- Proven experience as a Production Coordinator or in a similar senior production support role.
Contact Detail:
Dreamtek Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sr. Production Coordinator, Live Events
✨Tip Number 1
Familiarise yourself with the latest trends in live event production and video shoots. Understanding current technologies and methodologies will not only enhance your knowledge but also demonstrate your commitment to staying ahead in this fast-paced industry.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience in high-profile events. Attend industry meetups or webinars to build connections that could provide insights or even referrals for the role.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed complex events in the past. Highlight your problem-solving skills and ability to remain calm under pressure, as these are crucial for the Senior Production Coordinator role.
✨Tip Number 4
Research our company culture and values at StudySmarter. Tailoring your approach to align with our mission and demonstrating how you can contribute to our team will make a strong impression during any discussions.
We think you need these skills to ace Sr. Production Coordinator, Live Events
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in production coordination and event management. Use specific examples that demonstrate your ability to handle high-profile events and manage multiple tasks simultaneously.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for live events and your proactive approach. Mention specific skills that align with the job description, such as your communication abilities and experience with vendor coordination.
Showcase Problem-Solving Skills: In your application, provide examples of how you've successfully resolved challenges in past roles. Highlight your calmness under pressure and your strategic thinking when managing complex logistics.
Highlight Team Collaboration: Emphasise your experience working collaboratively with various teams, including production staff and senior stakeholders. Mention any leadership roles you've taken on and how you foster positive relationships in a fast-paced environment.
How to prepare for a job interview at Dreamtek
✨Showcase Your Organisational Skills
As a Senior Production Coordinator, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully coordinated complex events in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactive Problem-Solving
Be ready to discuss specific instances where you've anticipated challenges and implemented solutions. This role requires a calm and flexible approach under pressure, so share stories that illustrate your resourcefulness and leadership.
✨Communicate Effectively
Exceptional communication is key in this position. Practice articulating your thoughts clearly and concisely, and be prepared to showcase your experience in professional correspondence and presentations during the interview.
✨Familiarise Yourself with Event Formats
Understand various event formats such as Q&A sessions, training events, and hybrid functions. Be prepared to discuss your experience with these formats and how you can apply that knowledge to enhance the client’s events.