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- Tasks: Support event planners with large-scale events and manage administrative tasks.
- Company: Join a leading global banking institution known for its dynamic and innovative culture.
- Benefits: Enjoy a fast-paced work environment with opportunities for growth and development.
- Why this job: Be part of exciting live and virtual events while building valuable skills in event coordination.
- Qualifications: 1-3 years of experience in event coordination; strong communication and teamwork skills required.
- Other info: Some weekend and evening work may be needed to keep schedules on track.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Junior Events Co-ordinator/Team Assistant
Junior Events Co-ordinator/Team Assistant
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VP of Talent Acquisition at TeamPeople | Building Dynamic Media Teams
Primary Function
We are seeking a full time Junior Events Manager to work on-site with our financial client’s offices in London. As one of the World’s leading Banking institutions, this client is well known for being a fast paced working environment that adopts an innovative, dynamic and social culture. The Junior Events Co-ordinator will support the EMEA Global Events teams onsite at the Bank for all live and virtual events. This person will be responsible for helping triage event tickets via the internal events booking system, event administration & supporting scheduling the relevant facilities and technical support required to execute against event bookings.
Due to the fast-paced multi-region support and constantly changing environment, some weekend and evening work may be required on occasion to ensure the schedules are always up-to-date.
Duties & Responsibilities
- Provide administrative and coordination support for event planners on large scale events.
- Ensures events are planned within company guidelines and manages the risks associated with events to protect the brand. Proactively engages Compliance, Legal, Risk, Corporate Security, Corporate Communications and other key partners as needed.
- Take ownership of administrative requirements including, but not limited to, travel bookings, expenses, event administration for own projects and to support the team.
- Maintains procedures & online data input for event tracking to support metrics required for client reports.
- Prepare creative collateral in accordance with the event deliverables.
- Organise all allocated small-scale events whilst promoting and maintaining the high standards required of the department.
- Maintenance of a project timeline for all key events under their management.
- Liaise directly with internal departments whose resources are required – primarily accounts, marketing, audiovisual, presentation support and facilities.
- Control of all contract and financial deadlines and communication of these obligations to the business in advance.
- Handles venue bookings, working closely with facilities and cross functional teams.
- Work closely with vendors & suppliers and keep an accurate budget in line with approved spend for each event.
- Coordination and management of event materials and stock levels for the team
- Ensures all events are within corporate guidelines.
- Ensures event is delivery is consistent with Global Events Team best practices
Skills & Qualifications
- Proficiency in Microsoft applications and with the ability to learn many internal processes and procedures.
- A strong team player with excellent communication skills; ability to partner well with all levels in the organization and work well in a team environment.
- Professional demeanour; decisive with strong interpersonal skills.
- Have a natural ability to build relationships with key partners & manage relationships
- Willingness to travel
Education & Experience
- 1 – 3 Years experience working in Events coordination, planning & management (ideally working within a financial institution).
- Comfortable working in a fast paced environment with demanding and challenging event hosts.
- Excels under pressure and confident handling last-minute details and changes.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Customer Service and Other
-
Industries
Broadcast Media Production and Distribution, Events Services, and Financial Services
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Junior Events Co-ordinator/Team Assistant employer: Dreamtek
Contact Detail:
Dreamtek Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Events Co-ordinator/Team Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software used in event coordination, especially those related to ticketing and scheduling. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the events industry, particularly those who have experience in financial institutions. Attend relevant events or webinars to make connections and gain insights that could be beneficial for your application.
✨Tip Number 3
Showcase your ability to handle pressure and adapt to last-minute changes by preparing examples from your past experiences. This will highlight your suitability for the fast-paced environment described in the job listing.
✨Tip Number 4
Research the company culture of the financial institution you'll be working with. Understanding their values and how they approach events can help you tailor your responses in interviews and demonstrate your alignment with their goals.
We think you need these skills to ace Junior Events Co-ordinator/Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in events coordination and administration. Emphasise any previous roles where you managed event logistics or supported a team, especially in fast-paced environments.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as your proficiency in Microsoft applications and your ability to work under pressure.
Showcase Teamwork Skills: Since the role requires excellent communication and teamwork, provide examples of how you've successfully collaborated with others in past roles. Highlight any experiences where you built relationships with key partners.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in event management.
How to prepare for a job interview at Dreamtek
✨Show Your Event Coordination Skills
Be prepared to discuss your previous experience in event coordination. Highlight specific examples where you successfully managed events, dealt with last-minute changes, or collaborated with various teams to ensure everything ran smoothly.
✨Demonstrate Your Team Player Attitude
Since this role requires working closely with different departments, emphasise your ability to work well in a team. Share instances where you effectively communicated and built relationships with colleagues or external partners.
✨Familiarise Yourself with the Company Culture
Research the financial institution's culture and values. Understanding their dynamic and innovative environment will help you tailor your responses and show that you're a good fit for their team.
✨Prepare for Fast-Paced Scenarios
Expect questions about how you handle pressure and tight deadlines. Prepare examples that showcase your ability to stay organised and focused, even when juggling multiple tasks or dealing with unexpected challenges.