Executive Assistant to CEO & CFO in High Wycombe

We are looking for a new Executive Assistant to join our team based in Loudwater, Buckinghamshire. In this role, you will provide comprehensive, proactive and confidential administrative support and assistance enabling both the CEO and CFO to maximise their time.

You will be instrumental in supporting complex diary management with conflicting requirements and deadlines. As well as supporting the CEO and CFO, you will have additional responsibility to assist their teams of direct reports involving expense administration, overseas travel arrangements and large team meeting coordination.

Here’s a taste of what you’ll be doing day-to-day:

• Act as the first point of contact for the CFO and CEO, communicating effectively both in writing and verbally with key senior contacts and stakeholders internally and externally.
• Proactive diary management, which will include arranging meetings and appointments, foreseeing potential clashes and dealing with them accordingly, cancelling and re-scheduling, giving apologies and dealing with internal and external requests for availability.
• Organise internal and external meetings and ensure rooms and facilities are booked. Prepare agendas, distribute high quality minutes and actions as required.
• Monitor and manage emails for the CFO and CEO to ensure timely action is taken where necessary and deadlines are met, responding where appropriate in their absence.
• Arrange and co-ordinate all travel arrangements, accommodation and expenses administration both in the UK and internationally for CFO and CEO and direct line reports, whilst providing clear, documented itineraries and ensuring they have everything they require for their trip.
• Process cash and credit card expenses for them.
• Maintain efficient electronic and paper filing systems, particularly keeping statutory records, board minutes, legal documents and contracts.
• Produce a weekly departmental whereabouts schedule and maintain team holiday records.
• Perform general office duties including photocopying, scanning and ordering stationery; checking, coding and authorising invoices, maintaining budget logs, processing purchase orders where required and dealing with ad hoc requests and tasks as required.
• Establish and maintain accurate filing systems, contact lists and other reference information.

The type of person we’re dreaming of:

• Experience as an EA to Directors/senior managers in a corporate organisation.
• Experience of diary management and organising frequent travel with conflicting priorities.
• Proven communication skills, both written and verbal.
• Excellent MS Office skills particularly Outlook and including Word, Excel, PowerPoint and web technologies.
• Able to work on own initiative and as part of a team.
• Strong interpersonal and relationship skills.
• Responsible, trusted and confidential.
• Proactive attitude and approach.
• Drive, resilience and energy and the ability to adapt quickly to changes in priority.

In your dream role, you’ll also receive:

• Bonus: Our discretionary annual bonus scheme recognises the hard work and dedication of our superstar dreamers.
• Discounts: Amazing staff discount on Dreams products, plus hundreds of brands including restaurants, holidays, and shopping.
• Buy-in schemes: You’ll have the opportunity to buy extra holiday, private healthcare, or savings and loans.
• Parking: Free onsite parking gives you peace of mind when you travel.
• Wellbeing: We partner with the Retail Trust to offer a 24-hour helpline with a variety of support services, as well as hosting an out of hours GP service.
• Electric Car Scheme: Our salary sacrifice electric car scheme is a budget friendly way to cruise around in style and lower those emissions.
• New to 2024: Enhanced maternity & paternity pay.
• On-site gym: Step into our newly refreshed, free on-site gym, where you’ll find everything you need to stay fit and energised.
• Hybrid working: We trust you to work your hours responsibly to suit you!

About Dreams: At Dreams, we know your bed is the best place in the whole world. But for the hours between precious sleep, we’d like to make work a special place to be too. We’re the UK’s most loved bed retailer, so it’s important our people feel the love as well. There’s over 250 of us at our affectionately named Bedquarters in High Wycombe, Buckinghamshire, where every dreamer makes a difference.

We’re super passionate about our people-first culture, which means we like to keep things simple and celebrate every success, big or small! From a payday treats trolley to charity fundraisers and all-staff lunches, we know we do it best when we do it together.

And together we’ve been making bedtimes better since 1985, with no signs of hitting the snooze button. We’re owned by the world’s largest bedding provider, Tempur Sealy, and have our very own Bed Factory right here in the UK. You’ll even get a guided tour when you join and that’s part of our mission to get you fully bed-ucated during your induction.

With 208 stores nationwide, 6 central warehouses and 12 delivery centres, we sell 14,000 mattresses, bases and headboards every single week. Now that’s a lot of Zzzs.

So if you’re bonkers about bed, silly for siestas and keen on your kip, we think Dreams could be the perfect place for you.

Dreams. Love your job.