Finance and Health and Safety Admin Assistant

Finance and Health and Safety Admin Assistant

Full-time | Term Time Only | Required from as soon as possible

Salary: Grade 4.4, £26017 per annum (Term Time only £21,997)

Location: Drayton Community Primary School, near Abingdon, South Oxfordshire

We are seeking a reliable, organised, and proactive individual to join our friendly school team. The successful candidate will play a key part in financial operations by paying and reconciling invoices, as well as overseeing Health and Safety administration and compliance. Beyond these duties, you will help provide a warm welcome to pupils, parents, and visitors, and to ensure the smooth and efficient day-to-day running of the school.

About Us

Drayton Community Primary School is a welcoming, one-form entry school situated just outside Abingdon in South Oxfordshire, with excellent transport links to the A34/M4, Oxford, Didcot, Wallingford and Wantage. We are proud of our strong community spirit, with an active parent group (FODSA), a dedicated team of staff, and children who are eager to learn and take pride in their achievements.

What We Offer

• A supportive and ambitious leadership team committed to staff wellbeing and professional growth
• A dedicated office team that contributes to and supports all aspects of the school
• A creative, inclusive environment where your voice is valued.

Key Responsibilities:

Finance Administrative Duties:

• Raise purchase orders, seek approval and oversee payment of all invoices.
• Check receipt of goods and help to maintain our purchase tracker.
• Manage office supplies, placing orders as needed and delivering goods around the school.

Health & Safety Admin Support:

• Oversee the schools compliance and health and safety database and records, ensuring they are up-to-date at all times.
• Manage, monitor and maintain a risk assessment database.
• Overseeing staff training requirements under health and safety.
• Conduct regular Health & Safety checks (e.g. fire alarm tests, monitoring lighting, heating and security systems and reporting any faults).
• Conduct regular inspections of school facilities to identify and address maintenance needs.
• Carry out minor maintenance tasks (e.g. unblocking toilets/sinks, mopping and clearing spillages and floors. Maintaining an overall tidy environment, keeping clear pathways to exits.
• Report any damages or safety hazards in a timely manner and liaising with external contractors for repairs, alongside the Office Manager.
• Adhere to health and safety regulations, ensuring safe working practices are followed at all times.
• Work collaboratively with teachers, staff, and administration to support the overall upkeep of the school environment.

General Duties/Support Role:

• Provide support to front-of-house reception services - greeting visitors, answering calls, handling enquiries. Knowledge of essential front-of-house duties in times of absence.
• Support the Headteacher and Office Manager with administrative tasks, correspondence, and photocopying as required.
• Handle first aid incidents and maintain medical records (training provided if necessary).
• Team support with setting up rooms and providing meet/greet for events and school activities.
• Covering duties as required such as gate duty (morning/afternoon), lunch duty or occasionally wraparound care absences.
• Assist in emergency situations as directed by the Office Manager or Senior Leadership Team.

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