At a Glance
- Tasks: Lead the governance of SharePoint Online and ensure secure collaboration across projects.
- Company: Join a forward-thinking organisation committed to excellence and sustainability.
- Benefits: Permanent position with competitive salary and opportunities for professional growth.
- Other info: Be part of a culture that values integrity, trust, and continuous improvement.
- Why this job: Shape the future of digital collaboration while enhancing your skills in a dynamic environment.
- Qualifications: Experience with SharePoint Online and strong communication skills required.
The predicted salary is between 63000 - 77000 £ per year.
Job Summary
The Share Point Governance & Administration Manager is responsible for establishing, implementing, and maintaining the organisation's Share Point Online governance framework.
The role ensures that corporate and project collaboration environments are designed, administered, and maintained in a secure, consistent, and efficient manner.
The Share Point Governance & Administration Manager is responsible for establishing, implementing, and maintaining the organisation's Share Point Online governance framework.
The role ensures that corporate and project collaboration environments are designed, administered, and maintained in a secure, consistent, and efficient manner.
Job Advert
The Share Point Governance & Administration Manager is responsible for establishing, implementing, and maintaining the organisation's Share Point Online governance framework.
The role ensures that corporate and project collaboration environments are designed, administered, and maintained in a secure, consistent, and efficient manner.
The postholder will develop and manage governance documentation, standards, procedures, and controls covering the lifecycle of Share Point sites, permissions management, information architecture, content ownership, compliance, and user adoption.
The role will work closely with Functional Heads, Project Managers, Information Managers, IT teams, and business stakeholders to ensure that Share Point sites support effective collaboration while maintaining corporate governance, security, and compliance requirements.
Key Responsibilities
- Governance Framework Development
- Develop and maintain the Share Point Governance Framework.
• Define policies, standards, and procedures for
- Site creation and approval.
- Site ownership and accountability.
- Information architecture.
- Metadata and document management standards.
- Security and permissions administration.
- Retention and archival requirements.
- Site lifecycle management.
- Produce governance manuals, user guides, standards, and operating procedures.
- Maintain governance documentation and ensure ongoing compliance.
- Share Point Site Provisioning & Lifecycle Management
- Define and administer the process for creating new Share Point sites.
• Develop standard site templates for
- Corporate functions.
- Departments.
- Project sites.
- Joint venture or external collaboration sites.
- Create approval workflows for site requests.
• Ensure every site and area within it has
- Assigned business owner.
- Site administrator.
- Information owner.
- Retention requirements.
- Manage site reviews, archival, and closure processes.
- Permissions & Security Administration
- Design and maintain permission models across all Share Point environments.
- Define role-based access control standards.
• Establish approval processes for
- New user access requests.
- Permission modifications.
- External user access.
• Ensure permissions are aligned with
- Business responsibilities.
- Information classification requirements.
- Corporate security policies.
- Conduct regular permission audits.
- Monitor and remediate permission inheritance issues.
- Maintain access review schedules with Functional Heads and Project Managers.
- Project Collaboration Environment Management
- Establish governance standards for project collaboration sites.
- Support mobilisation of Share Point environments during project startup.
- Define standard site structures for projects and functions
- Ensure consistency across projects portfolio.
- Engage with business leaders to understand collaboration requirements.
- Support Functional Heads in fulfilling their governance responsibilities.
- Advise Project Managers regarding project information management.
- Facilitate governance forums and working groups Digitalization and dashboard standardization
- Support development of digital BI dashboards, standardize application across projects and facilitate publication and access control on projects and HQ sites.
- Facilitate knowledge transfer between projects and sites promoting synergies between them and avoiding duplications of works.
- Support the build-up of a consistent Digital Hub applicable across all sites.
- Technical Skills And Competencies
- Proficient in English communication, both written and verbal.
- Extensive experience administering Share Point Online and Microsoft 365.
- Experience developing governance frameworks and operating models.
• Strong understanding of
- Microsoft 365 Administration, Permissions and Security.
- Share Point Online.
- Teams integration, Lists, Power BI, Power Automate & Forms
- Entra ID (Azure AD).
- Information governance.
- Security and compliance.
- Experience managing enterprise collaboration environments.
- Strong document writing skills capable of producing governance policies, standards & procedures.
- Experience supporting large programmes, projects, or construction environments.
Qualifications, Certifications And Experience
- Microsoft Certifications for Microsoft 365 fundamentals, Security, Compliance & Power Platform Fundamentals
- Experience in construction, infrastructure, engineering, or project-based organisations managing Microsoft 365 environments, designing and implementing Share Point site structures and managing permissions, security groups, and information governance controls.
- Knowledge of ISO 19650 information management principles, ISO27001 information security controls & UK GDPR and Data Protection requirements.
- Familiarity with Power Platform and Share Point automation.
- Success Measures
- Share Point governance framework approved and implemented.
- 100% of sites assigned to accountable business owners.
- Standardised site provisioning process adopted across the organisation.
- Periodic access reviews completed on schedule.
- Reduction in permission-related incidents.
- Improved user adoption and collaboration effectiveness.
- Successful audit outcomes with no major governance findings.
- Dragados Values
- Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
- Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
- Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long-term relationships based on mutual trust.
- Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
- Profitability: Ensuring our profitability as well as contributing value to the communities in which we operate as part of our sustainability agenda.
- Department
- Contract type
- Permanent
- Hours
- Salary
- #J-18808-Ljbffr
SharePoint Governance Administration Manager employer: Dragados UK & Ireland
At Dragados, we pride ourselves on being an exceptional employer, particularly for the Senior Health, Safety & Wellbeing Manager role within the IERRT project. Our commitment to excellence, integrity, and sustainability fosters a dynamic work culture where employees are encouraged to innovate and grow professionally. With a focus on continuous improvement and a strong emphasis on health and safety, we provide our team with the tools and support needed to thrive in a collaborative environment, ensuring meaningful contributions to both the project and the community.
StudySmarter Expert Advice🤫
We think this is how you could land SharePoint Governance Administration Manager
✨Join the IT Consultancy Buzz
Get involved in local or virtual IT consultancy meetups and forums. This is where we can rub shoulders with industry professionals, get insights into what Dragados UK & Ireland values, and even spot unadvertised opportunities. Don't miss out on these chances to make a name for ourselves in the IT world!
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We think you need these skills to ace SharePoint Governance Administration Manager
Some tips for your application 🫡
Showcase Your Problem-Solving Skills:In IT consulting, it's all about problem-solving, so make sure your CV highlights your analytical skills and any relevant projects you've tackled. Mention specific technologies or methodologies you've used to resolve issues or improve processes; this shows you can think critically and deliver results, which is vital for us at Dragados UK & Ireland.
Highlight Relevant Certifications:Certifications like ITIL, PMP, or even specific tech stack qualifications can really make you stand out. Make sure to include these in your CV, as they not only demonstrate your expertise but also your commitment to staying current in the field. We love seeing candidates who are proactive about their professional development!
Tailor Your Cover Letter:Your cover letter is your chance to connect personally with us at Dragados UK & Ireland. Share stories about your experiences in IT consulting, and how they shaped your desire to join our team. Mention why you’re excited about this particular role, and how you see yourself contributing to our projects.
Keep It Clear and Concise:We're all busy, so make sure your application is easy to read. Use bullet points for key achievements, and don’t overload us with jargon. A clean, professional layout goes a long way. Remember, the clearer your application, the more likely we are to invite you in for an interview!
How to prepare for a job interview at Dragados UK & Ireland
✨Brush Up on Your Technical Skills
For an IT consulting role, be ready to demonstrate your technical prowess. You might face questions on systems integration, cloud technologies, or even troubleshooting specific software. If you have experience with tools like AWS, Azure, or even specific programming languages, make sure you can talk about them fluently.
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IT consulting is all about solving problems for clients. Think about how you can illustrate your approach to a past challenge using the STAR method (Situation, Task, Action, Result). It's a great way to show how you tackle complex issues and come up with effective solutions.
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When discussing your experiences, focus not just on the tech solutions you implemented, but also on their business impact. Employers want to see that you can connect IT with organisational goals. Prep examples that highlight how your tech contributions improved efficiency or reduced costs for past clients or projects.
✨Prepare for Behavioural Questions
Since IT consulting often involves teamwork and client interactions, expect behavioural questions that assess your interpersonal skills. Be prepared with examples that demonstrate your adaptability, communication skills, and how you handle client feedback. Before the interview, think of situations where you worked closely with clients to create effective IT strategies or changes.
