Office Administrator / Receptionist

Overview

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Job Summary

Responsible for ensuring that all aspects of the office administration run efficiently thereby meeting the requirements of the A-13/ Elephant & Castle Station Capacity Upgrade project teams. To operate the project reception; providing a professional and efficient first impression and continued image.

Responsibilities

• Meet, greet and welcome visitors to the project
• Provide telephone reception and redirect calls as required
• General administration duties as required
• Ensure visitors complete the visitor registration process
• Maintain established office systems and procedures
• Sending outgoing post and distribution of incoming post in a timely manner; manage internal post between site and office
• Stock control, ordering and distribution of office supplies; liaise with suppliers, checking costs, delivery times and procedures
• Raise purchase requisitions as necessary with Project Procurement
• Provide a meeting room booking service
• Assist in organising the office layout and keep the seating plan updated
• Ensure the office condition is maintained and arrange repairs when necessary
• Liaise with local facilities management and suppliers for office maintenance
• Arrange regular testing of electrical equipment and safety devices in project offices
• Update the contact list with new starters and leavers and inform the communications manager for periodic reports

Qualifications, Skills and Experience

• Previous administrative/reception experience in construction or project-based environments
• Experience with construction project documentation and file management
• Proficient in Microsoft Office
• Ability to maintain confidentiality and engage with key stakeholders
• Experience managing a reception and office supplies
• Strong organisational and multitasking skills in fast-paced environments
• Excellent communication and front-desk reception skills
• Attention to detail in document handling and data entry
• Excellent planning and organising skills

Dragados Values

• Excellence: Promoting innovation, development, training and continuous improvement to achieve high-quality project delivery
• Integrity: Acting ethically and transparently; maintaining high standards of integrity with employees, suppliers and stakeholders
• Trust: Building positive relationships with clients and supply chain through strong, long-term collaboration
• Sustainability: Commitment to sustainable development and responsible contribution to society and the environment
• Profitability: Ensuring profitability while contributing value to communities as part of our sustainability agenda

Dragados is committed to Equality, Diversity and Inclusion principles. Equal opportunities, non-discrimination and respect for human rights are basic principles contained in the Dragados Code of Conduct that apply to all Dragados employees.

Contract and Employment Details

• Contract type: Permanent
• Hours: Full-time
• Salary: £20,000.00–£30,000.00
• Job function: Administrative
• Industry: Construction