Job Summary
The Bid Coordinator plays a central role in supporting the Business Development and Bidding department by consolidating, managing, and controlling all administrative, document-management, and information-governance activities associated with tendering. The role ensures that all tender information, documentation, workflows, and governance requirements are managed accurately, efficiently, and securely.
This provides a single, integrated point of coordination for tender documentation, information flows, SharePoint management, and reporting. The role is critical to maintaining compliance, auditability, confidentiality, and knowledge retention across a growing volume of tenders.
Key Responsibilities
- Governance, Information Management & Administration
- Consolidate, centralise, and manage all administrative duties required to support tender governance processes, in line with Dragados procedures.
- Maintain consistent standards in documentation control, auditability, compliance evidence, and process governance.
- Manage document registration, receipt, distribution, version control, and formal issuance of tender documentation.
- Ensure correct application of approval workflows, quality checks, and governance protocols across all submissions.
- Support knowledge‑management activities by ensuring previous submissions, lessons learned, and reference materials are curated and accessible.
- SharePoint & Digital Information Systems
- Administer and maintain the department’s SharePoint environment, ensuring structured storage, controlled access, and governance compliance.
- Ensure secure handling of sensitive and confidential tender information; this work cannot be externalised due to data‑governance requirements.
- Maintain proformas, registers, datasets, and templates within the document‑management system.
- Coordination, Workflow Management & Reporting
- Act as the central point of coordination for documentation, queries, and information flows between BD, Estimating, Planning, Technical Services, and SMEs.
- Track incoming/outgoing documents, maintain up-to-date status logs, and prepare reports and dashboards to support bid governance and decision‑making.
- Support training, system familiarisation, and process adherence for internal users.
- Chase outstanding information and ensure timely distribution of correct documentation to relevant teams.
- Knowledge Retention & Pipeline Support
- Maintain organised records of previous tenders, value‑add materials, project data, and reference documents to support efficient future bid production.
- Support ad‑hoc administrative activities including market and competitor research, updating pre‑contract databases, and preparing presentation materials.
Experience, Knowledge, Qualifications & Skills
- Previous experience in document control, bid coordination, or tender administration in an engineering or construction environment.
- Strong knowledge of document‑management and collaboration systems (SharePoint, EDMS).
- Excellent organisational, communication, and time‑management skills.
- Ability to work under pressure and meet tender deadlines.
- High attention to detail, strong IT proficiency, and ability to manage sensitive information securely.
- Experience supporting governance frameworks, reporting, or structured workflows is advantageous.
Dragados Values
- Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
- Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
- Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long‑term relationships based on mutual trust.
- Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
- Profitability: Ensuring our profitability as well as providing value to the communities in which we operate as part of our sustainability agenda.
Dragados is committed to act based on Equality, Diversity and Inclusion principles. Equal opportunities, non‑discrimination and respect for human rights are basic principles contained in the Dragados Code of Conduct that apply to all Dragados employees.
Department
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Contract type
Permanent
Hours
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Salary
Competitive
