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- Tasks: Manage front desk, coordinate visitors, handle mail, and support operations.
- Company: Join Dr. Reddy’s, a global leader in affordable pharmaceuticals.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and learning.
- Why this job: Be part of a mission-driven company that values health and innovation.
- Qualifications: Graduate with office admin experience; SAP knowledge is a plus.
- Other info: Ideal for those who thrive in a fast-paced, collaborative setting.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Company Overview: Dr. Reddy’s Laboratories Ltd. (“Dr. Reddy’s”) is a leading multinational pharmaceutical company based across global locations. Each of our 24,000 plus employees comes to work every day for one collective purpose: to accelerate access to affordable and innovative medicines because Good Health Can’t Wait.
Location: Dr. Reddy’s (UK) Ltd, Cambridge (UK)
Main tasks:
- General duties for all site functions:
- Visitor management – manage the front desk, greeting visitors, managing the visitors book, issuing visitor badges and coordinating with local contact.
- Maintain contractors / deliveries and direct accordingly including permit to work issuing.
- Answer main telephone and directing calls.
- Maintain both incoming and outgoing mail. Distribute incoming external post and ensure franking machine has credit.
- Be responsible for making sure the daily outgoing post is franked and taken to the external mail point on the Science Park.
- Organise booking of couriers.
- Organise booking of taxis when required.
- Maintain stationery supplies and ordering system.
- Organise lunches / refreshments and book outside catering as and when required.
- Book travel and stay for all employees as required.
- Support in Visa application process / documentation (arranging visa invites etc.) in consultation with HR and external service providers.
- Arrange accommodation and transportation for visitors to Cambridge.
- Assist Operations Manager in Operations / Facilities administration.
- EUG admin support: Manage mobile phone handsets and sim cards keeping IT tracker updated for audit purposes.
- Manage expense reports for senior leaders. Distribute as appropriate external post received at Cambridge to home based employees.
- Maintain the system for Purchase Order requests, including raising PO’s, non-PO invoices, dealing with queries, submitting invoices to Finance, assisting with invoice queries.
Technical Skills & Qualification required:
- Graduate in any discipline with previous experience in Office Administration / Front desk role.
- Good to have experience in SAP to maintain purchase order requests, including raising PO’s, non-PO invoices.
- Good work experience in MS Office Suite, E-mail management, Communication platform like MS Teams for internal and external communications.
Soft Skills:
- Must be a people’s person and build positive relationships with internal and external stakeholders.
- Excellent verbal and written communication skills.
- Keen to learn new things and take ownership of tasks proactively.
- Strong attention to detail to ensure accuracy.
- Ability to stay organised and prioritise tasks while managing multiple responsibilities.
- Handling inquiries and concerns with patience and professionalism.
Office Administrator employer: Dr. Reddy's Laboratories
Contact Detail:
Dr. Reddy's Laboratories Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with Dr. Reddy’s Laboratories and their mission. Understanding their commitment to affordable healthcare will help you align your responses during interviews and demonstrate your enthusiasm for the role.
✨Tip Number 2
Brush up on your organisational skills. As an Office Administrator, you'll need to juggle multiple tasks. Practising time management techniques can help you showcase your ability to prioritise effectively during any discussions.
✨Tip Number 3
Network with current or former employees of Dr. Reddy’s. Engaging with them on platforms like LinkedIn can provide you with insider knowledge about the company culture and expectations, which can be invaluable in your application process.
✨Tip Number 4
Prepare to discuss your experience with MS Office Suite and any relevant software like SAP. Being able to confidently talk about your technical skills will show that you're ready to hit the ground running in this role.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and front desk roles. Emphasise your skills in managing visitor interactions, handling mail, and using MS Office Suite, as these are key aspects of the job.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role at Dr. Reddy’s. Mention specific experiences that demonstrate your ability to manage multiple responsibilities and build positive relationships with stakeholders.
Highlight Technical Skills: If you have experience with SAP or similar systems, be sure to mention this in your application. Detail how you've used these tools in previous roles to manage purchase orders or invoices.
Showcase Soft Skills: In your application, provide examples of how you've demonstrated excellent communication skills and attention to detail in past positions. This will help illustrate your fit for the people-oriented nature of the role.
How to prepare for a job interview at Dr. Reddy's Laboratories
✨Showcase Your Organisational Skills
As an Office Administrator, you'll need to juggle multiple tasks. Be prepared to discuss how you prioritise your workload and stay organised. Share specific examples from your past experiences where your organisational skills made a difference.
✨Demonstrate Your Communication Abilities
Excellent verbal and written communication skills are crucial for this role. During the interview, practice clear and concise communication. You might also want to prepare to discuss how you've effectively communicated with both internal teams and external stakeholders in previous positions.
✨Highlight Your People Skills
Being a 'people's person' is essential for this job. Think of instances where you've built positive relationships in a professional setting. Be ready to explain how you handle inquiries and concerns with patience and professionalism.
✨Familiarise Yourself with Relevant Tools
Knowledge of tools like SAP and MS Office Suite is beneficial. Brush up on these platforms before your interview. If you have experience with them, be sure to mention it and provide examples of how you've used these tools to enhance your efficiency in previous roles.
