Accounts Payable Co-ordinator

The key responsibilities of this role include:

• Collaboration: Demonstrate strong communication skills by working closely with stakeholders and other departments to support smooth financial operations. You should be approachable and responsive, able to resolve queries related to expenses or processes, and capable of explaining complex financial or system-related information in a clear and simple manner.
• Invoice Processing: Manage high-volume (150+ per day) and value processing of supplier invoices in an accurate and timely manner on SAP software. Efficiently answer queries with suppliers and colleagues in relation to invoices.
• Verification and Reconciliation: Manually verify and reconcile supplier statements received by email against the vendor account in SAP, to maintain accurate financial records.
• Weekly Payment Runs: Ensure prompt and accurate payments to global vendors in local currencies each week, ensuring payments are made on time to maintain strong supplier relationships.
• Reporting: Compile and send key reports such as VAT returns, aged creditors. Compile and send parked items report to all employees to ensure queries are dealt with effectively to ensure invoices are paid on time.
• Expenses: Process employee expenses on a weekly basis via the Concur system, and ensure policy and VAT regulation compliance.
• Purchase Ledger Maintenance: Maintain accurate records within the purchase ledger;

• Monitor the shared inbox daily, which can involve up to 100 emails per day.
• Transfer invoices from email on to SAP Image (invoice verifying system).
• Respond to invoice/expense queries from colleagues.
• Set up new vendors on the system.
• Follow process so that purchase orders can be made.

As a global, family run business our culture is really important to us. All of our employees are inspired and motivated to create a competitive advantage in the market place for our customers and consumers, whilst having fun at the same time! A career at Dr. Oetker will provide you with:

• A fantastic opportunity to learn and develop within a collaborative and supportive environment.
• A challenging yet motivating role.
• Opportunities to learn and develop new skills.
• Potential to receive funding towards your AAT qualifications, following successful completion of your probationary period.

We are looking for a pro-active & detail oriented individual to ensure the accuracy and efficiency of our Accounts Payable operations. Collaboration with other departments is a must in this role, whether it\’s answering colleague queries or leading a Q&A session on our expenses system or dealing with a difficult customer, you will interact with colleagues and customers across the UK in-person and online,. AAT Level 2/3 qualified, or a strong desire to work towards the qualification following successful completion of the probationary period.

• Experience using SAP or similar finance systems, with confidence in navigating digital platforms.
• Proficient in Microsoft Excel, including functions such as VLOOKUPs, pivot tables, and text-to-columns, with the ability to cleanse and manipulate data effectively.
• Excellent communication and interpersonal skills, with the ability to explain finance-related concepts clearly to non-finance colleagues, both verbally and in writing.
• Strong attention to detail and accuracy in processing and managing financial records.
• Confident in resolving discrepancies and handling sensitive financial data with discretion and confidentiality.
• Highly organised, with the ability to manage multiple priorities and meet deadlines.
• Enthusiastic and quick to learn, showing initiative and accountability for your own development.

The role is based from our Leeds Head Office (Thorpe Park, Leeds) and we are currently working to a hybrid working model where 2/3 days per week are based from home. Wednesday\’s should be worked from the office on a regular basis for payment run processing. You need to be able to commute to our Leeds Head Office, Leyland Production site and other external locations for face to face collaboration and to meet business requirements.

Since our beginnings at Dr. Oetker, we have been breaking new ground. With pizza, cake, and desserts, as well as digital platforms and services – quality and an innovative spirit set us apart.

What awaits you? It\’s up to you! At Dr. Oetker, you can actively shape the future – both yours and ours. We want to be part of something bigger. Don\’t you?

• Hybrid working pattern (minimum of 2 days a week office based)
• 27 days annual leave plus bank holidays
• Flexible start and finish times
• Free life assurance 4x annual salary
• Enhanced Company Sick Pay
• Salary sacrifice pension scheme (3% employee contributions, 6% employer contributions)
• Private health care provided by Bupa (single cover)
• Health Care Cash Plan Scheme (provided by Bupa)
• Annual healthy heart MOT\’s
• Enhanced family friendly leave
• State of the art office environment with free wifi, tea, coffee, fruit and snacks
• Onsite car park
• Employee referral scheme (£350 per referral, you\’ll want to tell your friends and family all about us!)
• Incentivised employee suggestion schemes
• Employee loyalty scheme, recognising length of service milestones at 1, 3, 5, 10, 15, 20 years and beyond
• Cycle to work scheme
• Free eye test vouchers
• A great place to work and access to our cake & pizza products!